452 452 _ CITY OF AUSTIN, TEXAS NOTICE OF SPECIAL MEETING TO THE MEMBERS OF THE CITY COUNCIL OF THE CITY OF AUSTIN: Notice is hereby given that a Special Meeting of the City Council of the City of Austin will be held on the 5th day of July, 1956, at the Municipal Building, Eighth and Colorado, in Austin, Texas, at 11:00 A.M. for the purpose of discussing the Auditorium and other matters. (Sgd) Elsie Woosley City Clerk ATTEST: (Sgd) Elsie Woosley City Clerk (Sgd) Tom Miller Mayor City of Austin, Texas CONSENT TO MEETING We, the undersigned members of the City Council, hereby accept service of the foregoing notice, waiving any and all irregularities in such service and such notice, and consent and agree that said City Council shall meet at the time and place therein named, and for the purpose therein stated. (Sgd) Emma Long (Sgd) Lester E. Palmer (Sgd) Ben White (Sgd) Wesley Pearson 453 453 CITY OF AUSTIN, TEXAS MINUTES OF THE CITY COUNCIL CITY OF AUSTIN, TEXAS Special Meeting July 5, 1956 11:00 Α.Μ. Council Chamber, City Hall The meeting was called to order with Mayor Miller presiding. Roll Call: Present: Councilmen Long, Palmer, Pearson, White, Mayor Miller Absent: None Present also: W. T. Williams, Jr., City Manager; Doren R. Eskew, City Attorney; Reuben Rountree, Jr., Director of Public Works. Mayor Miller announced that this was a special meeting of the City Council to discuss the Auditorium and other matters. The Mayor stated the Council would like to have a public hearing on the proposed bond issue and everybody was invited. He gave a summary of the Auditorium history as follows: 1. January 1954 Revenue Bond Election, $1,750,000.00. Vote four to one in favor (8,428 to 2,055). 2. January 1955: revenue bonds bolstered by supplemental revenues from parking meters and swimming pools. 3. Numerous hearings on A lternate plans. 4. Public approval and selection of general plan after many weeks of public display of drawings. 5. Bids opened June 5, 1956 Lowest and best bid $700,000 to $800,000 over anticipated cost. 6. Mechanical and electrical contractors agree to keep bids firm 60 to 90 days. 7. General contractor agrees to keep bid firm 45 days. CITY OF AUSTIN, TEXAS 454 454 8. Financial experts have analyzed bond market at present time: Estimated best rate on revenue bonds 4 to 4%. Estimated rate on general obligation bonds 2-3/4%. 9. Net interest saving to taxpayer during 30 year life of bonds by using general obligation bonds: $475,000 to $500,000. ($464,000) 10. People approved $1,750,000 expanditure for Auditorium in 1954. Increased costs of construction now make Auditorium impossible at that cost. 11. Council has duty to re-submit for citizen approval of: Additional cost. a. b. Substitution of general obligation bonds to save approximately one-half million dollars interest. The Council set the Public Hearing for Wednesday, July 1lth at 8:00 P.M. in the Council Chamber. It was the feeling of the Council that the people wanted the Auditorium built as originally planned and they should re-submit it. They discussed the date on which the election should be held and tentatively agreed on August 4th. The Council had before it the following letters: "July 3, 1956 "The City of Austin Att: Honorable Tom Miller, Mayor Austin, Texas "Gentlemen: "In reference to the matter of extending the time for acceptance of our bid on your proposed Municipal Auditorium & Convention Center, we are pleased to advise that we are agreeable to an extension of time for acceptance and award under the conditions set forth hereinafter. "Our bid of June 5, 1956, shall be subject to your acceptance at any time prior to August 20, 1956, under the conditions of our bid as originally submitted, at the price stipulated therein; and under the conditions that any or all changes from the original plans and specifications may be accepted by the City at the prices we have furnished, "If you find the above conditions acceptable, we respectfully request that we be immediately notified of your decision. In any event, we trust you will act on this matter prior to July 5, 1956. "Respectfully submitted JOHN J. STOKES CONSTRUCTION COMPANY (Sgd) John J. Stokes President 455 CITY OF AUSTIN, TEXAS 455 "CONSENT OF SURETY "All obligations and liabilities of TRINITY UNIVERSAL INSURANCE COMPANY Surety on Bid Bond attached to bid of JOHN J. STOKES CONSTRUCTION COMPANY Principal, shall be extended to the dates specified, under the conditions set forth above. (Sgd) Joe W. Holleran, Attorney-in-fact, TRINITY UNIVERSAL INSURANCE COMPANY" "Austin, Texas June 29, 1956 "The City Council Austin, Texas "Attn: Hon. Tom Miller, Mayor "Re: Convention Center and Municipal Auditorium "Gentlemen: "We are agreeable to the extension of from 60 to 90 days covering our bid for the electrical construction on the above project on the basis of such change in our original bid price as may be agreed upon per changes in the original plans and specifications, if any. "Thisiswiththe understanding that a letter of intent to award the contract to us will be issued on or before July 5, 1956, in case the City is able to make available the necessary cash funds to cover the amount of the contract. "Yours very truly, DEAN JOHNSTON, Contractor By: (Sgd) Dean Johnston "CONSENT OF SURETY "We are agreeable to the above extension and conditions as set forth. "American Bonding Company of Baltimore By: C.A. Schutze, Attorney-in-fact Date: June 29, 1956" "Austin, Texas June 29, 1956 "The City Council Austin, Texas "Attn: Hon. Tom Miller, Mayor "Re: Convention Center and Municipal Auditorium "Gentlemen: "We are agreeable to the extension of from 60 to 90 days covering our bid 456 CITY OF AUSTIN, TEXAS 456 for the mechanical construction on the above project on the basis of such change in our original bid price as may be agreed upon per changes in the original plans and specifications, if any. "Thisiswiththe understanding that a letter of intent to award the contract to us will be issued on or before July 5, 1956, in case the City is able to make available the necessary cash funds to cover the amount of the contract. "Yours very truly, YOUNG & PRATT, Contractor By: J. D. Young "CONSENT OF SURETY "We are agreeable to the above extension and conditions as set forth. "Massachusetts Bonding and Insurance Company By: C. A. Schutze, Attorney-in-fact Date: June 29, 1956" Councilman Pearson moved that the City Manager be authorized to issue to each of the low bidders, except low bidder on Sound Equipment, a letter of intent to award contracts to each of the low bidders within the time they will hold their bid firm, as soon as financial arrangements can be made. The motion, White, carried by the following vote: Ayes: Councilmen Long, Palmer, Pearson, White, Mayor Miller Noes: None Councilman White moved that the public hearing for the opening of an alley within the block bounded on the north by Avondale Road, on the east by Travis Heights Blvd., on the south by Milam Place, and on the west by Alta Vista Street be reset for July 19th at 10:00 A.M. and that the City Clerk notify the persons who signed the petition and others. The motion, seconded by Councilman Long, carried by the following vote: Ayes: Councilmen Long, Palmer, Pearson, White, Mayor Miller Noes: None MR. BILL WOODS requested that the Wading Pools not be closed on Sundays and Holidays. The Mayor stated they would try to work out something. The Council received the following from JUDGE PAT H. DOUGHERTY: "City Council Austin, Texas "July 2, 1956 "With your approval I would like to take a vacation from my office beginning July 16, 1956 and ending July 28, 1956. If the Council approves 457 CITY OF AUSTIN, TEXAS 457 this request, I respectfully advise that I have contacted Hon. J. J. Brady, Jr., an Austin attorney, to serve in my stead during that time, and he advises that he will be available. "If the above does not meet with your approval, please advise me. The Council approved this request. "Respectfully, (Sgd) Pat H. Dougherty Judge, Corporation Court" There being no further business the Council adjourned at 12:30 Ρ.Μ. subject to the call of the Mayor. ATTEST: Grace Monroe Deputy City Clerk APPROVED Jon mille Mayor