535 CITY OF AUSTIN, TEXAS: NOTICE OF SPECIAL MEETING TO THE MEMBERS OF THE CITY COUNCIL OF THE CITY OF AUSTIN: Notice is hereby given that a Special Meeting of the City Council of the City of Austin will be held on the 6th day of August, 1956, at the Municipal Building, Eighth and Colorado, in Austin, Texas, at 2:30 P.M. for the purpose of canvassing the votes of the Special Election on August 4, 1956, and other matters. (Sgd) Elsie Woosley City Clerk ATTEST: (Sgd) Elsie Woosley City Clerk (Sgd) Tom Miller Mayor City of Austin, Texas CONSENT TO MEETING We, the undersigned members of theCity Council, hereby accept service of the foregoing notice, waiving any and all irregularities in such service and such notice, and consent and agree that said City Council shall meet at the time and place therein named, and for the purpose therein stated. (Sgd) Wesley Pearson (Sgd) Ben White (Sgd) Lester E. Palmer 536 536 CITY OF AUSTIN, TEXAS MINUTES OF THE CITY COUNCIL CITY OF AUSTIN, TEXAS Special Meeting August 6, 1956 2:30 Ρ.Μ. Council Chamber, City Hall The meeting was called to order with Mayor Miller presiding. Roll call: Present: Councilmen Palmer, Pearson, White, Mayor Miller Absent: Councilman Long The Mayor announced that this meeting was called for the purpose of canvassing the votes of the Special Election on August 4, 1956, and to meet with the Architects concerning the Auditorium, and to consider other matters. Mayor Miller stated the Council wanted to go over the recommendations again with the Architects and get the Architects to tie down everything thoroughly with the contractors. The Council had before it the following: "August 6, 1956 "The City of Austin Austin, Texas through Jessen, Jessen, Millhouse & Greeven and Page, Southerland & Page Associated Architects - Engineers Austin, Texas "Gentlemen: "Re: Convention Center and Municipal Auditorium, City of Austin, Austin, Texas "Our final estimate on the many changes suggested on the above captioned job has been completed, and we are pleased to furnish you herewith the information necessary to preparation of our contract. "We respectfully advise that the changes specifically described in your incomplete Addendum No. 4 and detailed on your Supplemental Sheet 31 vary in some instances with the description of the proposed changes outlined previously. In some instances, we found that more credit is due the Owner than our preliminary 537 CITY OF AUSTIN, TEXAS: 537 estimates indicated; likewise, we find that in other instances a lesser credit is due. However, we are happy to report that the total and final credit on all items on which we quoted is more than these preliminary estimates indicated. "Our preliminary estimate on the changes stated in Addendum No. 4, paras. 1, 2, 3,4,5,6, and 8 was in the amount of $27,680. We now find that the total credit due the Owner for these changes amounts to $28,724.00, and this amount for these items may be deducted from our Base Bid. "If the Curtain Wall at the south elevation is omitted, and a 12-inch masonry wall is substituted at this location, complete with Type "C" windows and horizontal sun shade louvers, all as described in Para. 7 of Addendum No. 4, the total deduction for this changes shall be $6,664.00. "In regard to the proposed changes in the Integrated Wall System, as detailed on Supplemental Sheet No. 31, we regret that we can not offer any credit for, or approve the use of, this revised system. It is our position that the increased liability of the General Contractor for replacement of glass, system failure, etc., if this system were employed, is substantially greater that the possible initial savings which might be indicated. "We are furnishing you with full size details, physical sample of mock-up section, and suggested specifications on a proposed Integrated Wall System which we offer in lieu of that specified. If you find this system acceptable, we offer a credit to the Owner of $12,000.00 from our Base Bid, subject to approval of final details which we discussed this date and on which we are in agreement. "Our details on the porcelain enamel panels are similar to those originally shown and specified. If additional credit on the integrated wall system is desired, we will furinsh panels equal to those shown on Supplemental Sheet 31, and an additional credit of $1,864.00. "Therefore, the total savings resulting from the above described changes, is in the amount of $49,252.00. If all the above are accepted, together with our Alternate Bids, G-l and G-2, as stated in our bid of June 5, 1956, the amount of our contract shall be $1,901,748.00 "Upon the execution of a contract satisfactory to both this firm and the Owner, we shall furnish all required bonds and commence construction within the time required by the specifications. "The City Council City of Austin, Austin, Texas "Gentlemen: "Respectfully submitted, JOHN J. STOKES CONSTRUCTION CO (Inc) (Sgd) Leon H. Stanley Leon H. Stanley Vice President" "August 6, 1956 "Re: Convention Center and Municipal Auditorium "In accordance with your instructions we have negotiated with the low bidders 558 CITY OF AUSTIN, TEXAS 538 certain reductions in the subject project with the aim of reducing the total cost of the project without materially affecting the basic character or the quality of its performance. These are listed below and we recommend that contracts be awarded on the basic of the revised figures. "A. GENERAL CONTRACT: John J. Stokes Construction Co., Inc. Base Bid Less Alternates G-1 and G-2 Less negotiated reductions : 1. Omit cooling tower wall 2. Omit shop partitions 3. Omit basement dressing rooms 4. Change south wall to 12" masonry 5. Change brick retaining wall to concrete 6. Substitute Type I acoustical plaster for Type II 7. Omit one temporary office 8. Omit finish in Rehearsal Room 9. Change integrated wall system to reinforced aluminum in lieu of steel frame with aluminum settings Net General Contract "B. ELECTRICAL CONTRACT: Dean Johnston Base Bid Less Alternate E-3 Less negotiated changes: 1. Omit transformer allowance 2. Omit inspection fee 3. Omit electric service 4. Omit wiring and fixtures in area of deleted basement dressing rooms Plus Alternate E-2 Net Electric Contract $1,995,000.00 44,000.00 49,252.00 $1,901,748.00 $ 250,758.00 - 9,531.00 -13,337.00 2,361.00 $ 230,251.00 "C. PLUMBING, HEATING VENTILATING & AIR CONDITIONING CONTRACT: Young & Pratt Base Bid Less Alternate P-1 Less negotiated changes: 1. Omit fixtures in basement dressing room area 2. Omit insulation on steam return lines and insulate stage A-C drops on outside in lieu of on the inside Plus Alternate. H/V/AC-2, which provides 500 tons refrigeration in lieu of 375 tons base bid Net P, H/V/AC Contract "D. SEATING RAMPS: Safeway Steel Products, Inc. Base Bid $ 444,870.00 - 3,600.00 7,200.00 13,914.00 $ 447,984.00 $ 18,313.00 539 539 CITY OF AUSTIN, TEXAS "SUMMATIONS "A. Contracts recommended for award: General Electric Plumbing, Heating, Ventilating & Air Conditioning Seating Ramps Total Awards "B. Allowances for future Contracts: Seating Sound System Stage Equipment Total Awards Construction Contracts $1,901,748.00 230,251.00 447,984.00 18,313.80 $2,598,296.80 $ 14,000.20 77,000.00 67,000.00 $2,756,297.00 "C. Architects fee: In accordance with the contract, based on 6% of the contemplated original expenditure of $2,000,000 Negotiated excess, based on 3% of excess of $756,297.00 Total obligated funds $ 120,000.00 22,688.91 $ 142,688.91 $2,898,985.91 "Respectfully yours, Page, Southerland & Page Jessen, Jessen, Millhouse & Greeven By: (Sgd) Wolf E. Jessen Wolf E. Jessen" MR. JESSEN, Jessen, Jessen, Millhouse & Greeven, went over the recommendations as listed in their letter of August 6, 1956. Detailed discussion followed, and it was decided to meet with Page, Southerland and Page, the next day, and have the Model up to see exactly what changes had been recommended. Alternates G-1 and G-2 ($44,000.00) and other reductions equalling $49,252.00 had been deducted. The Mayor stated the Auditorium was exactly like it had been planned originally, except for those recommendations, and that an extra 125 tons of refrigeration had been added. The Council canvassed the votes on the Auditorium Bond Election, held August 4, 1956, and Councilman Pearson offered the following resolution and moved its adoption: (RESOLUTION) WHEREAS, under and by virtue of Ordinance No. 560712-A, duly passed and adopted by the City Council of the City of Austin, Texas, on the 12th day of July, 1956, and of record in Ordinance Book 56 of the Ordinance Records 540 CITY OF AUSTIN, TEXAS 540 of the City of Austin, Texas, an election was held in said City on the first Saturday in August, 1956, the same being the 4th day of August, 1956, on the following proposition for the issuance of bonds of said City, in the following amount and for the following purpose, to wit: PROPOSITION (MUNICIPAL AUDITORIUM) Shall the City Council of the City of Austin be authorized to issue bonds of said City in the sum of Two Million Five Hundred Thousand Dollars ($2,500,000.00) for the purpose of constructing a MUNICIPAL AUDITORIUM in the City of Austin, and for acquiring necessary lands and equipment therefor, said bonds to bear interest at a rate of not exceeding four per centum (4%) per annum, interest payable semi-annually, and to mature not exceeding thirty years from the date of said bonds, serially or otherwise, as may be determined by ordinance of the City Council, and to levy annually a tax sufficient to pay the interest on said bonds and to create a sinking fund of at least two per centum (2%) of the principal of said bonds and sufficient to redeem said bonds at their maturity? FOR AGAINST issuance of bonds under above Proposition issuance of bonds under above Proposition AND WHEREAS, on this the 6th day of August, 1956, there came on to be considered the canvassing of the returns of said election; and, WHEREAS, it appears that said election was in all respects legally held, after due notice had been given, and that the said returns were duly and legally made; and, WHEREAS, the City Council of the City of Austin has this day canvassed the official returns of said election as made and reported by the officers of said election of the various voting precincts of said City and has found that the returns of said election show, as set out in the tabulation below, in each and every voting precinct, the number of affirmative votes and the number of negative votes cast on said proposition submitted at said election, and, as determined from said returns, the total number of affirmative votes and the total number of negative votes cast at said election on said proposition submitted thereat are shown in the tabulation set out below, to wit: VOTING PRECINCTS No. 121 For 43 No. 123 For 65 Against 27 Against 22 Majority for 16 Majority for 43 No. 122 For 56 No. 124 For 64 Against 14 Against 16 Majority for 42 Majority for 48 541 541 CITY OF AUSTIN, TEXAS= No. 125 For 45 No. 227 For 61 Against 7 Against 17 Majority for 38 Majority for 44 No. 126 For 61 No. 228 For 156 Against 28 Majority for 33 Against 57 Majority for 99 No. 127 For Against 22 30 No. 229 22 For 268 Against 98 Majority for 8 No. 128 For 75 No. 230 Against 15 Majority for 60 No. 129 For 23 No. 231 Against 3 Majority for 20 No. 130 For 74 No. 232 Against 20 Majority for 170 Against 79 Majority for 195 Against 65 Majority for 56 Against 73 For 274 For 121 For 152 Majority for 54 Majority for 79 No. 131 For 199 No. 233 For 92 Against 94 Against 76 Majority for 105 Majority for 16 No. 132 For 116 No. 234 For 184 Against 82 Against 152 Majority for 34 Majority for 32 No. 221 For 84 No. 235 For 144 Against 18 Against 116 Majority for 66 Majority for 28 No. 222 For 119 No. 236 For 265 Against 58 Against 139 Majority for 61 Majority for 126 No. 223 For 75 No. 237 For 1.80 Against 19 Against 88 Majority for 56 Majority for 92 No. 224 For 225 No. 238 For 44 Against 53 Against 23 Majority for 172 Majority for 21 No. 225 For 87 No. 239 For 137 Against 14 Against 135 Majority for 73 Majority for 2 No. 226 For 313 No. 321 For 194 Against 95 Majority for 218 Against 56 Majority for 138 542 CITY OF AUSTIN. TEXAS No. 322 For 247 No. 422 For 125 Against 77 Against 29 Majority for 170 Majority for 96 No. 323 For 98 No. 423 For 15 Against 34 Against 10 Majority for 64 Majority for 5 No. 421 For 87 TOTAL For 4598 Against 33 Majority for 54 Against 1964 Majority for 2634 542 Now, Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF AUSTIN: I. That the aforesaid election was duly and legally called and notice thereof was given in accordance with the laws of the State of Texas, and the returns thereof have been properly made to the officials of the City entitled to receive same; that only resident qualified property taxpaying voters of said City, who own property therein subject to taxation, and who have duly rendered the same for taxation, were permitted to vote at said election; and further that said election represents the desires of those qualified to vote as aforesaid. II. That more than a majority of all the votes cast at said election were votes affirmatively for said proposition submitted as hereinabove set out, and that said proposition submitted as hereinabove set out received the number of affirmative votes and the number of negative votes at said election as shown in the tabulation hereinabove set out. The motion, seconded by Councilman White, carried by the following vote: Ayes: Councilmen Palmer, Pearson, White, Mayor Miller Noes: None Absent: Councilman Long The Council recessed until 10:30 A.M., Tuesday, August 7, 1956. APPROVED Jom Miller Mayor ATTEST: Birdy City Clerk