=CITY OF AUSTIN, TEXAS MINUTES OF THE CITY COUNCIL CITY OF AUSTIN, TEXAS Regular Meeting February 22, 1979 9:00 Α.Μ. Council Chambers 301 West Second Street Roll Call: The meeting was called to order with Mayor McClellan presiding. Present: Mayor McClellan, Councilmember Cooke, Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino Absent: None The Invocation was given by Reverend Dr. Leslie Green, Hyde Park Christian Church. RESOLUTION FOR MOTON CROCKETT Mr. Moton Crockett, who has been active in the Sister City Program since its inception, was presented a Distinguished Service Award by the Mayor. Mr. Crockett expressed his appreciation for the award. SIXTH GRADE CLASS RECOGNIZED Mayor McClellan noted the presence in the Council Chamber of Mr. Calvin Stripling's class from the Travis Heights 6th Grade Center. Mr. Stripling and the supervisor, Mrs. Ida Hunt, were recognized by Council and Chamber audience, with the class. _CITY OF AUSTIN. TEXAS February 22, 1979 NATIONAL NUTRITION WEEK Mayor McClellan read a proclamation designating the week of March 4-10, 1979 as National Nutrition Week. Accepting the proclamation with their appreciation were Ms. Sharon Bell, Ms. Ruth Johnston, and Ms. Ruth Ann Edwards. They presented buttons commemorating the week to the Mayor and Council. MINUTES APPROVED Councilmember Himmelblau moved that the Council approve the Minutes of the Special Meetings of January 31, February 7 and 14, 1979. The motion, seconded by Councilmember Cooke, carried by the following vote: Ayes: Mayor McClellan, Councilmember Cooke, Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino Noes: None Appointments BOARDS & COMMISSIONS Mental Health-Mental Retardation Board of Trustees Councilmember Trevino moved that the Council appoint Dr. Martin Manosevitz to a term expiring 9-30-80 on the Mental Health-Mental Retardation Board of Trustees. The motion, seconded by Mayor Pro Tem Goodman, carried by the following vote: Ayes: Councilmember Cooke, Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan Noes: None Wrecker Standards Commission Councilmember Trevino moved that the Council appoint Harold Hemstreet and Sam Jackson to the Wrecker Standards Commission. They will draw for terms. Carl Pettus was moved from an alternate to a permanent position. The motion, seconded by Mayor Pro Tem Goodman, carried by the following vote: Ayes: Councilmember Cooke, Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan Noes: None _ CITY OF AUSTIN. TEXAS February 22, 1979 Construction advisory Committee Councilmember Trevino moved that the Council appoint Charles E. Wright Sr., C.L. "Buddy" McGee, Roger Bailey, and Zaquero D. Gutierrez to terms expiring 10-1-80 on the Construction Advisory Committee. The motion, seconded by Mayor Pro Tem Goodman, carried by the following vote: Ayes: Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan Noes: Councilmember Cooke Human Relations Commission Councilmember Trevino moved that the Council appoint Jose Camacho, Mary Benavides, Reverend Robert Breihan, Eunice Wyatt, T.O. Parsons, Geneva Conally, and Friendly Rice to the Human Relations Commission, terms expiring 11-1-80. The motion, seconded by Mayor Pro Tem Goodman, carried by the following vote: Ayes: Councilmember Cooke, Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan Noes: None On-Going of Goals Assembly Committee Councilmember Trevino moved that the Council appoint Patt Newbill and Manard Overall to the On-Going of Goals Assembly Committee; no expiration of terms. The motion, seconded by Mayor Pro Tem Goodman, carried by the following vote: Ayes: Councilmember Cooke, Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan Noes: None Urban Transportation Commission Councilmember Trevino moved that the Council appoint Charles Bergstrom, Bill Moore, Martha Arbuckle, Stacy Suits and Dr. C. Michael Walton to terms on the Urban Transportation Commission 1-1-81. The motion, seconded by Mayor Pro Tem Goodman, carried by the following vote: Ayes: Councilmember Cooke, Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan Noes: None _ CITY OF AUSTIN, TEXAS February 22, 1979 Citizen's Traffic Safety Commission Councilmember Trevino moved that the Council appoint Dr. David L. Williams to a term on the Citizen's Traffic Safety Commission; term to expire 1-1-81. The motion, seconded by Mayor Pro Tem Goodman, carried by the following vote: Ayes: Councilmember Cooke, Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan Noes: None Commission on the Status of Women Councilmember Trevino moved that the Council appoint Shirley Moore to the Commission on the Status of Women; term to expire 6-30-80. The motion, seconded by Mayor Pro Tem Goodman, carried by the following vote: Ayes: Councilmember Cooke, Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan Noes: None Future Appointments Mayor McClellan announced the following appointments will be made March 1, 1979: Wrecker Standards Commission, 2 On-Going Goals Committee, 3 Library Commission, 7 Dental Health Advisory Committee, 9 Commission on the Status of Women, 1 Building Standards Commission, 1 Citizen's Board of Natural Resources & Environmental Quality, 1 Community Development Commission, 6 KEALING PARK RESTRICTIVE COVENANT Councilmember Trevino moved that the Council adopt a resolution authorizing the execution of a restrictive covenant for Kealing Park and Playground. The motion, seconded by Councilmember Mullen, carried by the following vote: Ayes: Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke Noes: None CITY OF AUSTIN, TEXAS February 22, 1979 EMINENT DOMAIN PROCEEDINGS Councilmember Trevino moved that the Council adopt a resolution to authorize eminent domain proceedings to acquire the following tract of land for the widening and improvements of West 12th Street in the Clarksville area: 356 square feet of land out of Lot 15, Subdivision of 252 acres out of the George W. Spear League. (Peter P. Zaremba, owner) The motion, seconded by Councilmember Mullen, carried by the following vote: Ayes: Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke Noes: None Councilmember Trevino moved that the Council adopt a resolution to authorize eminent domain preceedings to acquire the following tract of land for the widening and improvements of West 12th Street in the Clarksville Area: 1,096 square feet of land out of Lot 15, Subdivision of 252 acres out of the George W. Spear League. (Alice Colonnetta, owner) The motion, seconded by Councilmember Mullen, carried by the following vote: Ayes: Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke Noes: None RELEASE OF EASEMENTS Councilmember Trevino moved that the Council adopt a resolution to authorize release of the following easement: A ten (10.00') foot Public Utility Easement along the south property line of Lot 1, Block A, Mt. Bonnell Terrace, Section One. (Requested by Mr. Stan Miller) The motion, seconded by Councilmember Mullen, carried by the following vote: Ayes: Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke Noes: None _ CITY OF AUSTIN. TEXAS February 22, 1979 Councilmember Trevino moved that the Council adopt a resolution to authorize release of the following easement: The south one (1.00') foot of a ten (10:00') foot Drainage Easement located adjacent to the north property line of lot 32, Block V, Buckingham Ridge, Section 5 recorded in Plat Book 74, Page 91, of the Plat Records of Travis County, Texas. (Requested by Copus) by Mr. Don Burgess, representing Nash Phillips/ The motion, seconded by Councilmember Mullen, carried by the following vote: Ayes: Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke Noes: None Councilmember Trevino moved that the Council adopt a resolution to authorize release of the following easement: Four (4) five (5.00') foot Public Utility Easements located adjacent to the common property lines of Lots 1250-1251 and 1251-1252 in Apache Shores, Section II. (Requested by Mr. Larry Roarke, owner) The motion, seconded by Councilmember Mullen, carried by the following vote: Ayes: Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke Noes: None Councilmember Trevino moved that the Council adopt a resolution to authorize release of the following easement: A portion (4' X 70') of a five (5.00') foot Public Utility Easement adjacent to the south line of Lot 2-A Resubdivision of Lot 1, Block B, Cherry Creek Commercial Subdivision. (Requested by Mr. Gus Voelzel, III, representing the owner) The motion, seconded by Councilmember Mullen, carried by the following vote: Ayes: Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke Noes: None _ CITY OF AUSTIN, TEXAS: February 22, 1979 Councilmember Trevino moved that the Council adopt a resolution to authorize release of the following easement: The north two and one-half (2.50) feet of a ten (10.00') foot Public Utility Easement out If Lot 5, Block A, Hills of Lost Creek Section One, a subdivision in Travis County, Texas. (Requested by Mr. Steve Simmons, owner) The motion, seconded by Councilmember Mullen, carried by the following vote: Ayes: Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke Noes: None WIRE LINE LICENSE AGREEMENT Councilmember Trevino moved that the Council adopt a resolution for a Wire Line License Agreement with Missouri-Kansas-Texas Railroad Company for transmission line crossing near Bastrop, Tex., for Circuit #3120, with a one time fee of $425.00 .00 to be be executed. The motion, seconded by Councilmember Mullen, carried by the following vote: Ayes: Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke Noes: None CHANGE ORDER Councilmember Trevino moved that the Council adopt a resolution to approve a change order in the amount of $35,513.45 to Power Constructors, Inc., for 345 KV Transmission Line, Fayette Power Project to Austrop Substation. CAPITAL IMPROVEMENTS PROGRAM No. 77/15-03.) The motion, seconded by Councilmember Mullen, carried by the following vote: Ayes: Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke Noes: None CONTRACTS APPROVED Councilmember Trevino moved that the Council adopt a resolution approving the following contract: INTERNATIONAL BUSINESS MACHINES CORP. 1609 Shoal Creek Avenue Austin, Texas Computer and Peripherals, Police Department Item 1-2 $50,244.00 The motion, seconded by Councilmember Mullen, carried by the following vote: Ayes: Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke Noes: None February 22, 1979 _ CITY OF AUSTIN, TEXAS Councilmember Trevino moved that the Council adopt a resolution to approve the following contract: OLMOS CONSTRUCTION COMPANY P.O. Box 13172 Austin, Texas CAPITAL IMPROVEMENT PROGRAM Robert Mueller Municipal Airport West Side Terminal Ramp, Taxiway "E" Extension & Tie-Down Area $326,826.61 C.I.P. No. 78/81-01 & 78/81-05 The motion, seconded by Councilmember Mullen, carried by the following vote: Ayes: Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke Noes: None Councilmember Trevino moved that the Council adopt a resolution to approve the following contract: Bid Award: - Hot Mix Asphaltic Contrete, Cold Laid Asphaltic Concrete & Asphalt Stabilized Base, Public Works Department & Street and Bridge Department. $77,600.00 AUSTIN ROAD COMPANY 428 E. Anderson Lane Austin, Texas CAPITOL AGGREGATES, INC. Bolm Road Austin, Texas $219,700.00 The motion, seconded by Councilmember Mullen, carried by the following vote: Ayes: Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke Noes: None Councilmember Trevino moved that the Council adopt a resolution to approve the following contract: OSORO & ASSOCIATES 1900 West Yale Englewood, Colorado Systems Analysis of Management Information System, Capital Area Manpower Consortium, Human Services Department $16,181.00 The motion, seconded by Councilmember Mullen, carried by the following vote. Ayes: Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke Noes: None CITY OF AUSTIN, TEXAS February 22, 1979 Councilmember Trevino moved that the Council adopt a resolution to approve the following contract: HENSON, HOPKINS & SHIPLEY 402 West 7th Street Austin, Texas Human Needs Assessment, Human Services Department - $23,000.00 (estimated cost) The motion, seconded by Councilmember Mullen, carried by the following vote: Ayes: Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke Noes: None AIRPORT IMPROVEMENTS Councilmember Trevino moved that the Council adopt a resolution to select the firm of Bovay Engineering, Inc., for professional services for interim improvements at Robert Mueller Municipal Airport for the Aviation Department. The motion, seconded by Councilmember Mullen, carried by the following vote: Ayes: Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke Noes: None PARKING METER ZONES Councilmember Trevino moved that the Council adopt a resolution to establish the following parking meter zones: INSTALL METER ZONE STREET 30/60/90/120 30/60/90/120 30/60/90/120 Colorado West 18th Lavaca BLOCK SIDE 1800 East & West 200 North & South 400 East & West The motion, seconded by Councilmember Mullen, carried by the following vote: Ayes: Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke Noes: None CITY OF AUSTIN, TEXAS February 22, 1979 DEDICATION OF LAND Councilmember Trevino moved that the Council adopt a resolution to dedicate 195 acres of land at the Fayette Power Project for public, outdoor recreation purposes. The motion, seconded by Councilmember Mullen, carried by the following vote: Ayes: Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke Noes: None AGENDA ITEM WITHDRAWN Councilmember Trevino moved that the Council withdraw from consideration, a resolution to approve Part V, Chapter IV of the Comprehensive Plan (Procedure for implementing department rules, guidelines, standards, and specifications promulgated (a) pursuant to the Comprehensive Plan, or (b) pursuant to any ordinance creating rule-making responsibility which is adopted in accordance with the Comprehensive Plan.) HEARING POSTPONED Councilmember Trevino moved that the Council adopt a resolution postponing the Riverside Drive Paving Assessment Hearing from March 1, 1979 at 9:30 Α.Μ., to May 3, 1979 at 9:30 A.M. The motion, seconded by Councilmember Mullen, carried by the following vote: Ayes: Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke Noes: None CITY OF AUSTIN vs CEDAR PARK Councilmember Trevino moved that the Council adopt a resolution to authorize settlement of City of Austin vs Cedar Park Cause Number 78047-C in the District Court of Williamson County, Texas, 26th Judicial District. The motion, seconded by Councilmember Mullen, carried by the following vote: Ayes: Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke Noes: None February 22, 1979 CITY OF AUSTIN, TEXAS: ORDINANCE AMENDMENT Mayor McClellan introduced the following ordinance: Councilmember Trevino moved that the Council waive the requirement for three readings, declare an emergency and finally pass the ordinance. The motion, seconded by Mayor Pro Tem Goodman, carried by the following vote: Ayes: Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke, Mayor Pro Tem Goodman Noes: None The Mayor announced that the ordinance had been finally passed. BARTON CREEK INTERIM CONTROL ORDINANCE POSTPONED Councilmember Trevino moved that the Council postpone until March 8, 1979 when Council will receive a report and set the time frame for adopting Barton Creek Interim Control Ordinance. The motion, seconded by Mayor Pro Tem Goodman, carried by the following vote: Ayes: Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke, Mayor Pro Tem Goodman Noes: None WRECKER ORDINANCE AMENDED Mayor McClellan introduced the following ordinance: AN ORDINANCE AMENDING CHAPTER 34 OF THE AUSTIN CITY CODE OF 1967, RELATING TO THE ESTABLISHMENT AND USE OF WRECKER ROTATION LISTS; SUSPENDING THE RULE REQUIRING THE READING OF ORDINANCES ON THREE SEPARATE DAYS; AND DECLARING AN EMERGENCY. _ CITY OF AUSTIN, TEXAS February 22, 1979 Councilmember Himmelblau moved that the Council waive the requirement for three readings, declare an emergency and finally pass the ordi- nance effective immediately. The motion, seconded by Mayor Pro Tem Goodman, carried by the following vote: Ayes: Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke, Mayor Pro Tem Goodman Noes: None The Mayor announced that the ordinance had been finally passed. LICENSE FOR CONSTRUCTION/SALES OF ROOFING/SIDING Mayor McClellan introduced the following ordinance: AN ORDINANCE AMENDING SECTION 36-307 (f) (2) OF THE AUSTIN CITY CODE OF 1967; ESTABLISHING REQUIREMENTS FOR LICENSING OF CORPORATIONS ENGAGING IN ROOFING AND SIDING CONSTRUCTION; SUSPENDING THE RULE REQUIRING THE READING OF ORDINANCES ON THREE SEPARATE DAYS; AND PROVIDING AN EFFECTIVE DATE. Councilmember Trevino moved that the Council waive the requirement for three readings, declare an emergency and finally pass the ordinance. The motion, seconded by Mayor Pro Tem Goodman, carried by the following vote: Ayes: Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke, Mayor Pro Tem Goodman Noes: None The Mayor announced that the ordinance had been finally passed. ZONING ORDINANCE Mayor McClellan introduced the following ordinance: AN ORDINANCE ORDERING A CHANGE IN USE AND HEIGHT AND AREA AND CHANGING THE USE AND HEIGHT AND AREA MAPS ACCOMPANYING CHAPTER 45 OF THE AUSTIN CITY CODE OF 1967 AS FOLLOWS: A 0.704 ACRE TRACT OF LAND, LOCALLY KNOWN AS 1800 STASSNEY LANE; FROM INTERIM "A" RESIDENCE, INTERIM FIRST HEIGHT AND AREA DISTRICT TO "O" OFFICE, FIRST HEIGHT AND AREA DISTRICT; SAID PROPERTY BEING LOCATED IN AUSTIN, TRAVIS COUNTY, TEXAS; SUSPENDING THE RULE REQUIRING THE READING OF ORDINANCES ON THREE SEPARATE DAYS: AND PROVIDING AN EFFECTIVE DATE. (Charles C. Allison & C. R. Gilstrap, C14-73-141) CITY OF AUSTIN, TEXAS February 22, 1979 Councilmember Trevino moved that the Council waive the requirement for three readings, declare an emergency and finally pass the ordinance. The motion, seconded by Mayor Pro Tem Goodman, carried by the following vote: Ayes: Councilmembers Himmeblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke, Mayor Pro Tem Goodman Noes: None reading: The Mayor announced that the ordinance had been finally passed. RULE-MAKING RESPONSIBILITY COMPREHENSIVE PLAN Mayor McClellan brought up the following ordinance for its first AN ORDINANCE OF THE CITY OF AUSTIN; ESTABLISHING PROCEDURES FOR THE IMPLEMENTATION OF STANDARDS, POLICIES AND GUIDELINES PROMULGATED BY CITY DEPARTMENTS RELATING TO CONSTRUCTION OF FACILITIES IN NEW DEVELOPMENTS; PROVIDING FOR SEVERABILITY; AND DECLARING AN EFFECTIVE DATE. The ordinance was read the first time, and Councilmember Trevino moved that the ordinance be passed to its second reading. The motion, seconded by Mayor Pro Tem Goodman, carried by the following vote: Ayes: Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke, Mayor Pro Tem Goodman Noes: None The Mayor announced that the ordinance had been passed through its first reading only, second reading to be in 30 days to give the City Manager and department heads one month to study. CITY OF AUSTIN, TEXAS February 22, 1979 LIBRARY COMMISSION REPORT POSTPONED The Council, by unanimous consent, postponed the Library Commission's report on the Library Budget until March 8, 1979. REPORT ON SWIMMING POOL IMPROVEMENTS Mr. Royce Faulkner, Chairperson, Construction Advisory Committee, appeared before Council to present a recommendations report on Swimming Pool Improvements from the Construction Advisory Committee. He reported as follows: "We were asked at our last month's meeting to review the bids that you received on the six pools, four wading pools and two diving wells. Those all ran out of the budget we had with C.I.P. provisions. We met with the recreation department and there was some feeling that we did not get enough bids and so we recommended to them that the Austin Recreation Department go ahead and construct one of the projects and keep the cost on that. We also asked them to come back with what they thought the projected costs would be, which they did. The information we have back is that they estimate the Clarksville pool would cost $78,000 to do, even with city forces, which is some $25-30,000 more than was set up in the C.I.P. After reviewing that again, maybe we ought to look at the possibility of cutting down the number of projects that you have set up and take that approach, because construction costs are going up about 1% a month, and the longer we delay the costlier it will be. We have about $400,000 set up for these pools, so each month we delay we lose another $4,000." Mr. Faulkner went on to say he thought the projects should be prioritized and go with a base bid which would include two wading pools plus one diving well; with an alternate bid for an additional wading pool. He said there would be enough money for the two pools and the diving well, and if the bids come in lower then they should take an alternate bid on another wading pool. The Committee has reviewed the designs and there is not much that can be changed to lower costs. Mr. Davidson, City Manager, asked, "Are you suggesting we go back out for bids on this as opposed to relying on in-house construction?" Mr. Faulkner answered yes, if they haven't started, and since the plans are ready, the pools can be re-bid and a report back to Council within 30 days, go out for award and get the wading pool before the end of summer. Mr. Davidson was in agreement with Mr. Faulkner, and said staff is prepared to proceed on that basis. Councilmember Cooke thought Council should have an item to deliberate what Mr. Faulkner has said and determine where and what wading pools should be constructed. Mr. Davidson said they will bring back an item to talk about those priorities. Mr. Faulkner reminded the City Manager and Council that time is of the essence. AIRPORT TERMINAL ACCESS ROAD RE-ALIGNMENT Council had before it a resolution to approve a change order in the amount of $51,732.63 to Austin Road Company for Robert Mueller Municipal Airport Terminal access road re-alignment and parking lot expansion, under the Capital Improvements Program. Councilmember Cooke questioned if the facility CITY OF AUSTIN, TEXAS February 22, 1979 .... This was going to be built over the parking lot. Mr. Davidson answered, "Yes, in accordance with a sketch we had before the City Council at the time that project was approved, this is all at Federal expense, including the cost of this change order. ... It will be located further east than what you now consider to be the main parking lot. We have some other good news. morning I am sending to Council a letter stating that the Department of Commerce has awarded a contract to construct a new weather service building at a cost of $176,000.00 with no city funds involved. This will make additional space available for expanded counter facilities to handle the public in the main terminal building. Construction for the project will begin by March 15," Motion Councilmember Cooke moved that the Council adopt a resolution to approve a change order in the amount of $51,732.63 to Austin Road Company for Robert Mueller Municipal Airport Terminal Access Road Re-Alignment and Parking Lot Expansion. CAPITAL IMPROVEMENTS PROGRAM Nos. 78/81-03 & 78/81-04. The motion, seconded by Councilmember Trevino, carried by the following vote: Ayes: Councilmember Mullen, Trevino, Mayor McClellan, Councilmember Cooke, Mayor Pro Tem Goodman, Councilmember Himmelblau Noes: None Not in Council Chamber when roll was called: Councilmember Snell TEMPORARY STREET CLOSING Councilmember Trevino moved that the Council adopt a resolution authorizing the temporary closing of San Gabriel from West 25th Street to 2406 San Gabriel from 2:00P.M. to 6:00P.M., March 2, 1979, as requested by Mr. Jim Holley of Sigma Kappa Fraternity; fraternity representatives are to meet with Betty Phillips and neighborhood group before March 2, 1979. The motion, seconded by Councilmember Himmelblau, carried by the following vote: Ayes: Councilmembers Snell, Trevino, Mayor McClellan, Councilmember Cooke, Mayor Pro Tem Goodman, Councilmember Himmelblau, Mullen Noes: None The Mayor pointed out that Council had received a letter from Ms. Phillips regarding the closing. Councilmember Himmelblau asked what had happened to the ordinance, considered last October, concerning street closings. Mayor McClellan said the letter requested the city to track the proposed ordinance on street closings as it would apply in this case. Mr. Joe Ternus, Director of Urban Transportation, told Council his staff is preparing an ordinance they have reviewed once with Ms. Phillips and they will review it again in the next two weeks and come back to Council with a report. He said they are not tracking those procedures at this time because it is not an approved procedure by the City Council, but this particular application does track all the procedures laid out by Council or by the administrative staff. CITY OF AUSTIN, TEXAS: February 22, 1979 AUSTIN OPTIMIST CLUB Councilmember Trevino moved that the Council approve the request of Mr. Lennard Schlueter, President, Austin Optimist Club, to use Auditorium Shores for the "Third Annual Extravaganza of Ideas for Children and their Grown-Up Friends," Sunday, April 22, 1979, and set up on Saturday, April 21, 1979; also, Mr. Schlueter is requesting use of a lot located at North Lamar and San Gabriel for the sale of Christmas trees during the months of November and December, 1979. The motion, seconded by Councilmember Cooke, carried by the following vote: Ayes: Councilmember Trevino, Mayor McClellan, Councilmember Cooke, Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell Noes: None PARADE PERMIT Councilmember Trevino moved that the Council approve the request for a parade permit from Ms. Patricia E. Francis, for Capital Area Chapter March of Dimes, from 10:00 to 3:00 P.M., Sunday, April 1, 1979, beginning from Capitol Building, south on Congress Avenue to First Street, West on 1st Street to the Bell Tower down to Hike and Bike Trail heading west. The motion, seconded by Councilmember Cooke, carried by the following vote: Ayes: Councilmember Trevino, Mayor McClellan, Councilmembers Cooke, Mayor Pro Tem Goodman, Himmelblau, Mullen, Snell Noes: None SERTOMA POOR BOYS ARTS AND CRAFTS SHOW Councilmember Trevino moved that the Council approve the request of Mr. Norman Haertig, Northwest Austin Sertoma Club, the use of Auditorium Shores for the Annual Sertoma Poor Boy Arts and Crafts Show, April 28 and 29. The motion, seconded by Councilmember Cooke, carried by the following vote: Ayes: Councilmember Trevino, Mayor McClellan, Councilmember Cooke, Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell Noes: None RAPE PREVENTION FILM Ms. Kay Heyhoe, Radio TV Film Department, University of Texas, appeared before Council to continue discussion of funding for a rape prevention film. She told Council the Criminal Justice Division has granted partial funding of $8,000, and she requested Council to fund the remainder. Councilmember Himmelblau told Ms. Heyhoe that Federal money would probably be available for the film, and does not feel that the City of Austin can fund student's =CITY OF AUSTIN, TEXAS February 22, 1979 salaries and meals while they are making a film. She said the City cut its own departments and therefore has grave reservations about funding the film. She said, "I think the project is a good one. I think with the Criminal Justice money and with work with University personnel that this film can be pro- duced. I think they need to tighten their belts just like we have and what we did at city budget time." Councilmember Mullen asked postponement of the vote on this until next week so Council can study the proposed budget handed to them by Ms. Heyhoe. (Clerk did not receive a copy.) Mayor McClellan said that if Council is going to act on it next week it should be on the agenda, otherwise it should not be. Councilmember Cooke commented that at that time they can decide whether they will fund any of it or the first priority, or the second priority or all of it. By unanimous decision Council requested this be on next week's agenda. AGENDA ITEM POSTPONED The appearance of Mr. John Ashe Corry, Austin Crew Team, requesting permission to use motor boat on Town Lake for practice and race January 11-26, 1979 between Wichita State Crew Team and Austin Crew Team was postponed. RED RYDER PRESERVATION SOCIETY Councilmember Trevino moved that the Council approve the request of Mr. James C. Brown, club member, Red Ryder Preservation Society, for permission to use Waterloo Park for the "Urban Survival Fair", March 31, 1979; 979. subject to compliance of all conditions. The motion, seconded by Mayor Pro Tem Goodman, carried by the following vote: Ayes: Mayor McClellan, Councilmember Cooke, Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino Noes: None BOND FIVE YEAR OPTION EXTENDED Councilmember Cooke moved that the Council adopt a resolution to authorize exercising the option for a five (5) year extension of agreement with American National Bank for paying agent for City of Austin General Obligation and Revenue Bonds issued on or after May 1, 1979, and for destruction agent to account for and destroy matured City of Austin debt obliga- tions issued on or after May 1, 1979. The motion, seconded by Councilmember Trevino, carried by the following vote: Ayes: Councilmember Cooke, Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan Noes: None - CITY OF AUSTIN, TEXAS ASSESSMENTS February 22, 1979 SPICEWOOD SPRINGS ROAD Mayor McClellan opened the public hearing scheduled for 10:00 Α.Μ. and consider passage of the ordinance in connection with assessments to be levied on the following: CAPITAL IMPROVEMENTS PROGRAM SPICEWOOD SPRINGS ROAD, covering approximately 4 blocks. C.I.P. No. 73/62-63. Mr. John German, Director of Public Works, stated: "The purpose of this public hearing is to consider assessments along Spicewood Springs Road from Woodhollow just west of MoPac for the proposed street and drainage improvements. There are only two property owners associated or involved in this particular hearing. The total project cost is $382,000. The two owners are Koger Properties and Carl Burnette. They have been notified of this hearing. $42,502 of the project cost is being considered for assessments today. This is 11% of the total project cost. The remaining costs are being borne by the tax supported bond funds of the city. The existing street at this location is a two-lane type road which is really unimproved with no curbs or gutters. The proposed street and drainage improvements will provide a sixJane divided street with curbs and gutters, sidewalks and bikeways in this particular area. It is also the beginning of an ultimate improvement which will carry the project all the way to Mesa Drive as a very nice divided boulevard. Existing access and drainage problems will be eliminated and as a result of these improvements the development of existing property will be enhanced. For your information, the adjacent property is zoned "0" office in the case of Koger properties and "LR" or "BB" in the case of Carl Burnette. This is the first project to be considered under the new paving assessment program so this hearing is being held at the front end of the project construction. This is a little bit different than a normal procedure. This is designed in order to provide the owners an opportunity to appear before Council early in the project before any substantial construction begins and also to give them time, after the Council levies the assessments to pay at the 25% reduced rate before the final ordinance accepting the completed work is passed by the Council. We have looked at this project and we have had an independent appraiser evaluate the project as it might enhance the adjacent property owners. Mr. Herbert Sladick, an independent appraiser had done this research and has determined that the property will be enhanced in value by an amount equal to or greater than the assessment. He is here today and is prepared to answer any questions the Council might have in regard to his work." Mr. Sladick appeared before Council. They had no questions. No one appeared to be heard for the hearing. Mr. Davidson told Mr. German he appreciates the new procedure, that it is beneficial to the property owners and beneficial also to city personnel who must deal with the procedure. February 22, 1979 -CITY OF AUSTIN, TEXAS Mayor McClellan introduced the following ordinance: AN ORDINANCE CLOSING THE HEARING GIVEN TO THE REAL AND TRUE OWNERS OF PROPERTY ABUTTING UPON SUNDRY STREETS IN THE CITY OF AUSTIN, TEXAS, WITHIN THE LIMITS HEREINAFTER DEFINED, AS TO SPECIAL BENEFITS TO ACCRUE TO SAID PROPERTY AND THE REAL AND TRUE OWNERS THEREOF BY VIRTUE OF THE IMPROVEMENT OF SAID STREETS WITHIN SAID LIMITS, AND AS TO ANY ERRORS, INVALIDITIES OR IRREGULARITIES IN ANY OF THE PROCEEDINGS OR CONTRACT THEREFOR; FINDING AND DETERMINING THAT EACH AND EVERY PARCEL OF PROPERTY ABUTTING UPON SAID STREETS WITHIN THE LIMITS DEFINED WILL BE SPECIALLY BENEFITED AND ENHANCED IN VALUE IN EXCESS OF THE AMOUNT OF THE COST OF SAID IMPROVEMENTS PROPOSED TO BE, AND AS, ASSESSED AGAINST SAID ABUTTING PROPERTY AND THE REAL AND TRUE OWNERS THEREOF, AND LEVYING AN ASSESSMENT FOR THE PAYMENT OF A PORTION OF THE COST OF IMPROVING SAID STREETS WITHIN THE LIMITS DEFINED, FIXING A CHARGE AND LIEN AGAINST ALL SAID ABUTTING PROPERTIES, AND THE REAL AND TRUE OWNERS THEREOF, PROVIDING FOR THE ISSUANCE OF ASSIGNABLE CERTIFICATES UPON THE COMPLETION AND ACCEPTANCE OF SAID WORK, THE MANNER AND TIME OF PAYMENT THEREOF, AND PROVIDING FOR THE MANNER AND METHOD OF COLLECTION OF SAID ASSESSMENTS AND CERTIFICATES; DECLARING AN EMERGENCY, AND PROVIDING THAT THIS ORDINANCE SHALL BECOME EFFECTIVE IMMEDIATELY UPON ITS PASSAGE. (C.I.P. No. 73/62-23) Mayor Pro Tem Goodman moved that the Council close the public hearing, waive the requirement for three readings, declare an emergency and finally pass the ordinance effective immediately. The motion, seconded by Councilmember Cooke, carried by the following vote: Ayes: Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke Noes: None MINUTE ORDER Council had before it a resolution to consider State Department of Highways and Public Transportation Minute Order #75126. Mr. Joe Ternus, Director of Urban Transportation, addressed Council by saying, "The State Department of Highways and Public Transportation has submitted a Minute Order for consideration by you. This proposal outlines the specific responsibilities for the city and state. (The Minute Order submitted is as follows:) STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION TRAVIS County MINUTE ORDER Page 1 of 1 Pages District No. 14 WHEREAS, in TRAVIS COUNTY on LOOP 1 in Austin between Enfield Road and Ranch to Market Road 2222, a distance of approximately 3.5 miles, appropriate local _ CITY OF AUSTIN, TEXAS February 22, 1979 officials have requested installation of noise abatement facilities; and WHEREAS, the State Department of Highways and Public Transportation desires to assist in this request; NOW, THEREFORE, the Engineer-Director is directed to tender the following proposal to the City of Austin: Provided the City will: 1. Construct and maintain a sound barrier wall adjacent to the right of way line through the areas of excess noise levels. 2. Provide necessary waterline taps for a proposed landscape sprinkler system. 3. Furnish water for the landscape sprinkler system. The State Department of Highways and Public Transportation will: 1. Construct a landscape sprinkler system. 2. Provide landscape plantings within the existing right of way limits. 3. Maintain landscape plantings. Upon acceptance of the provisions of this Order by the appropriate officials of the City of Austin, the Engineer-Director is directed to enter into necessary agreements with the City for development of this project and to proceed with preliminary planning and engineering and, after the City has fulfilled its responsiblities, proceed with construction of a sprinkler system and provide for landscape plantings, all at an estimated cost of $1,600,000. This Order shall become operative upon acceptance by the City of Austin and if not accepted within 90 days hereof, the action herein contained shall be automatically cancelled." "We feel that there is a need, based on the MoPac environmental study for such a type of treatment. We are requesting that the City Council accept the Minute Order with provision that the state does the designing and construction of the wall so that the wall and the landscaping can be designed as a single unit rather than separately. And that the city's cost for the wall be limited to $16.00 per linear foot. Following a specific design and cost determination a contract will be returned to Council for your formal consideration. So, the Minute Order before you is basically an intent to proceed with this project." Counci Imember Cooke pointed out the wall would be 19,000 línear feet of cedar. He asked if cedar is the best material to use...how long it will last in relation to other types of material. Mr. Ternus answered that today Council is looking at sound barrier walls, not a specific material. Mr. Cooke February 22, 1979 CITY OF AUSTIN, TEXAS: said he just wanted his concern known by the state. Mr. Ternus said that, to his knowledge, the specific type of material has not been determined, nor has the design. He also expressed appreciation to Councilmember Mullen for the leadership he provided staff in developing this project and working with the Highway Department. Mr. Davidson, City Manager, stated, "Mayor, we recommend approval of the Minute Order." Motion Councilmember Cooke moved that the Council adopt a resolution to approve the State Department of Highways and Public Transportation Minute Order #75126. The motion was seconded by Mayor Pro Tem Goodman. Ms. Jackie Bloch, president, West Austin Neighborhood Group, appeared before Council to state that the association has given tentative approval of the concept, but they do have serious reservations and need more time to study it. She said the noise barriers are needed and should be extended south of Enfield. She asked if Council could postpone their vote on acceptance or rejection of the Minute Order. She said the neighborhood had not been informed of this action in time. Mayor Pro Tem Goodman pointed out to her that today's approval is of the Minute Order itself and if so done, Council will see the exact design later. Councilmember Mullen stated, "I understand exactly where you are coming from (Ms. Bloch) and really don't blame you at all. And we got together within a few days after the city and Highway Department had come to some tenta- tive agreement. We had just been back and forth, Joe and the City Manager... we've gone out there and discussed it with the Highway Commission. I want it to go on the record there was no attempt to delay this. We tried to get together with you (neighborhood association) as soon as we could." Mayor Pro Tem Goodman asked if this could be postponed one week. Councilmember Mullen answered, "It needs to be passed, and the thing I think we can do is pass it and then as the design is being made let the group look at it again. I'll state what I stated, again, to this group. In my opinion this is the best we are going to do, but I feel like if they want to go to the Highway Department and discuss in some detail or whatever you want to do, you should try it." Ms. Bloch said that is the dilemma they face. They get strong indications that this is the best we are going to get out of the Highway De- partment and if we don't take this we have lost everything and we're never going to get the noise barriers. Councilmember Mullen said perhaps they could have a called meeting of her group. Mr. Ternus commented, "I think there are two issues here: (1) declaration of intent to proceed with the project and that's what is before you today; that's where you need the affirmative vote and that must be made by Tuesday; (2) detail and design and I think that's what the neighborhood is more concerned about." February 22, 1979 _ CITY OF AUSTIN, TEXAS He reiterated his earlier statement that the contract will then come back to Council with the design plans. Councilmember Mullen asked if they have any liability with the state to pick up any cost if they don't approve it. Mr. Ternus said he does not think there is any direct cost. If the city gets through the design of it and says they don't want it there will be some public commitment problems with them. Councilmember Mullen said, "That's what concerns me with our future with them if we start this wavering after the intent. This concerns me because then in the future they are really not going to know where we are coming from." Mayor Pro Tem Goodman said, "Why don't we pass the Minute Order today, since the deadline is approaching and we don't get another opportunity to consider it, and in the very early stages of the design we can make a determination as to whether or not we're working toward something everybody is going to be happy with. If not we can pull out then and I don't think we will have ruptured our relations with the state." Councilmember Mullen said that would be fine as long as the city does not hurt its relationship with the state and continue to keep the door open. Mr. Ternus addressed the question of a wall south of Enfield. "As you know the Council has asked the Highway Department to redesign that portion of frontage road along the Clarksville area. Because of that redesign and the construction of that project that would be accomplished with the main lane construction, that south part of Enfield Road would be done with that project rather than as a separate project. So, it's not forgotten." Miss Louise Jarrell appeared before Council and stated that Mr. Ternus had just just answered her question about not stopping the barriers at Enfield. She questioned if the barriers would be extended to the river. Councilmember Mullen answered that this would be done on the next contract that is let. Miss Jarrell pointed out that the people who live along there have found their yards to be useless because of the noise in the summertime. Mayor Pro Tem Goodman asked for the vote on the motion and then check with the neighborhood group during the early stages of design to see if they are working on the same tract. Mr. Davidson stated: "I might reiterate something that's been referred to throughout this discussion, but approval of this Minute Order, in my opinion, is, or consideration of it, is necessary this week if at all possible, at today's meeting. That would commit the city to a cost of up to $16.00 a foot for our share of the cost of the fence, which we estimate to be about $320,000. It also approves the concept of the City making that kind of financial commitment with the state actually providing the design and construction of the fence. And those are the commitments. It does not tie us down to any particular design or anything else and you would still have the opportunity to communicate as Mr. Mullen has indicated, between now and the time before anything goes to contract on any of the fence construction." Ms. Bloch asked, "I realize the Council can't do it, but is there any possibility of extending the Minute Order?" Mr. Davidson answered, "Mrs. Bloch, I think there is always that possibility but considering what we've been through on this and some other projects, _ CITY OF AUSTIN, TEXAS February 22, 1979 I don't recommend it. Between now and the time they actually come up with a design for the walls and a final design for the landscaping, I assume there is a possibility of the City requesting reconsideration of the Minute Order, but I think we need to maintain our record of meeting our commitments and meeting deadlines and since we are not committing to the fence design, or to the material, it's my hope the Council could approve the Minute Order which does commit us to a format of who is going to do the work and to some commitment with regard to sharing in the total expense of the project." Councilmember Mullen said, "I don't think this is one of the favorite projects the Highway Department goes into. I don't think statewide they like them at all. And I can understand the consternation and their problem with this. But I do say that Mr. Brown and Mr. Alley have been extremely helpful in this and I want to publicly say how much I appreciate them and how I appreciate Mr. Ternus and the City Manager sitting down with them and working this out. It took a lot of people to put it together and I appreciate all that help." Roll Call on Motion Roll Call on Councilmember Cooke's motion, Mayor Pro Tem Goodman's second, to adopt a resolution to approve State Department of Highways and Public Transportation nsportat Minute Order #75126; with neighborhood being consulted during design stage, showed the following vote: Ayes: Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke, Mayor Pro Tem Goodman Noes: None REAGAN HIGH STUDENTS RECOGNIZED Mayor McClellan recognized the presence in the Council Chamber of government students from Reagan High School. Their teacher is Mr. Wayne Moore. CREATION OF ENERGY RESOURCES AND CONSERVATION COMMISSION Council had before it for consideration an ordinance creating an Energy Resources and Conservation Commission. Mayor McClellan stated she has concern about a 15-member commission. Councilmember Cooke expressed concern over the intent of the whole proposal submitted to Council by various citizen groups about what the function of a Renewable Resources Commission would be, and the creation of four additional parties in the Energy Commission to tackle that task. He said there are American cities doing innovative things and the tasks Council would want done would merit a full-time Commission for Energy Resources and Conservation. He said he is one of the last people on the Council to support a new commission unnecessarily, but feels this one is needed as Council has deliberated 25% of the time during the past CITY OF AUSTIN, TEXAS February 22, 1979 year on energy matters, so it is time to take a forward look and create this commission as being totally in order conversely of four new members on the Energy Conservation Commission. The latter had duly responsible tasks and a number of projects underway that has been sanctioned by this Council. He said they will play a key role for Austin's energy needs. Likewise, he said a Renewable Commission will have some vital tasks and wants to see it as a fully implemented Commission. Councilmember Himmelblau pointed out, "Dr. Straiton last week said the duties were so entwined that he felt it should be..." Councilmember Cooke answered, "In looking at a lot of the projections that were submitted, and I recall also my letter of November 14 to the Council where I enumerated a number of those duties, and I feel like to fully implement those responsible things it would be very difficult to add four new members of the Energy Conservation Commission and be able to implement those kind of duties and tasks. There were about 12 of them." Mayor Pro Tem Goodman said he agrees with Mr. Cooke, and thought the Renewable Sources Commission would be handling items of a very different nature and considering the importance of energy in our city and its impact on the citizenry, he thinks it deserves a separate board as well. Rather than see four members added to the Energy Conservation Commission, he said he would like to see a five member Renewable Resources Commission. Mayor McClellan stated, "The item that's on the agenda today is an ordinance which combines the two. Would you like to have the City Attorney's office draft up an ordinance?" Mayor Pro Tem Goodman said that would be his preference. Councilmember Cooke said, "I'd asked for a separate ordinance which would establish a Renewable Resources Commission be analyzed by the Legal Department. I believe Mr. Harris has that for analysis and hopefully we will be able to give that due consideration next week..... I think we could ask for a fiscal note on the one that's in Mr. Harris's office so we could have that before us next week." Councilmember Himmelblau stated, "Some of the people on the Energy Conservation Commission were put there because of their expertise on alternative sources of energy like Dr. Joel Barlow who is a solar energy man. So I would rather see the four added to that Commission. I don't see how it can be separated." Energy Dr. Archie Straiton, Chairman, Energy Conservation Commission, stated "We proposed this ordinance after a good deal of discussion, (last week's meeting) between the two commissions to whom it had been referred. There are two or three points I would like to make in connection with Mr. Cooke's comments. The duties as we have seen them in the Energy Conservation Commission have not been limited to strictly conservation in itself because one of the elements of conservation is investigating new sources of energy. We have been actively working on the electrical energy codes for over a year. We have examined these in the light of their usefulness both to individuals and to groups so that we are not rea really having four people who would be responsible for the alternate or renewable resources, but we are adding four people to 11 who already have an interest in it, and the four added would be slanted with an even greater interest in this area so we would be assured of having the maximum number of people possible with a strong interest in the renewable resources area. We have on our commission now an architect who has been responsible for building energy resources in buildings for their power. February 22, 1979 - CITY OF AUSTIN, TEXAS These are in state buildings. We have a man on the commission who is actively pursuing research in wind power and is building a wind power generator with proper testing of this. We have appearing before us at our next commission meetin a person who is interested in using used automobile tires as possible supplemental fuel. So we have, as a group, been concerned not only with the codes for putting in additional attic insulation, but we have also been concerned with the new sources which would add to our present energy sources and reduce our dependence on them. Our commission exists to help you in the maximum way possible and whichever way you would decide we will assure you of our continued support. We will do our best to try to help you. But we felt that since the two things so overlap that you really cannot separate them; resources from conservation; that it would be desirable to have these associated. What was set up in the ordinance before you was a parallel organization which had one committee of seven which were devoted to resources. They would meet once a month, and essentially by an independent group. We would have another committee which would be concerned primarily with the other aspects of conservation including the codes we are dealing with and by the energy interchange of the ideas of these two separate groups, I feel we could improve on the recommendations of both groups." He went on to say that if the new Commission is created, his commission would work with them in every way possible. Councilmember Mullen said, "I agree with Dr. Straiton to just expand their commission. One of the things we talked about when elected was the amount of boards and commission which were not effective and trying to get rid of duplication. Now instead of getting rid of duplication, we will be duplicating. We will have two different staffs working at two different levels to try to take care of two different boards that many times are going to be doing the same thing. No matter how hard we try those two boards are going to be competing for staff time which will be another burden on the taxpayer that is not necessary." Motion Councilmember Mullen moved that the Council take Dr. Straiton's recommendation and expand the second board. The motion was seconded by Council- member Himmelblau. Mayor McClellan said, "I am not ready to act on that today. I think we need time to consider it. I agree with you on the taxpayers and what they are paying, but I also know that sometimes we can get a brain trust that you can't pay consultants tax dollars to buy and I would like an opportunity to consider this." Councilmember Cooke said he plans to bring forth a proposal next week and show distinct differences where these commissions would be performing, and then"I think the Council could make their own decision. I don't feel there would be the overlap Ron is speaking to." Mayor McClellan asked him to supply the information to Council next week and then bring back the issue March 8, 1979 for action one way or the other. Councilmember Himmelblau said she wanted staff to send a letter to ERTA and see where conservation and diverse energy resources come together. _ CITY OF AUSTIN. TEXAS February 22, 1979 Substitute Motion Mayor Pro Tem Goodman made a substitute motion to schedule this for consideration March 8, and have both proposals before Council. Councilmember Trevino seconded the motion. Motion Withdrawn Councilmember Mullen withdrew his motion, and Councilmember Himmelblau withdrew her second. Substitute Motion Withdrawn Mayor Pro Tem Goodman withdrew his substitute motion, Councilmember Trevino withdrew his second. Councilmember Cooke asked, "Will we have any legal opinions on the alternate ordinance and a fiscal note on that?" Mayor Pro Tem Goodman said, "On both". The Mayor reiterated they would have them on both. CITY'S JURISDICTION OVER ELECTRIC AND GAS UTILITIES Mayor McClellan introduced an item to Council to consider adopting a resolution regarding retaining city's original jurisdiction over electric and gas utilities. She said the most recent example has been the discussion they had in the Council Chamber regarding Southern Union's service regulations. She continued, "I think this legislation that has been introduced really would deny full information to the public and would discourage public participation in rate cases. I would like for this Council to go on record, the Texas Municipal League has done so, and I would like to go on record as opposing removing the original jurisdiction and utility rate making from the cities. I have a resolution before you today to this effect which I had the City Attorney's office draft up. Attached to that is a communication from Don Butler who is the utility counsel for Texas Municipal League, advising of the problems with the legislation that has been introduced. If it's in order, I would like to see us take this action at this time. Motion Councilmember Cooke moved that the Council adopt a resolution to retain the city's original jurisdiction over electric and gas utilities. The motion, seconded by Councilmember Himmelblau, carried by the following vote: Ayes: Councilmember Trevino, Mayor McClellan, Councilmember Cooke, Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell Noes: None February 22, 1979 =CITY OF AUSTIN, TEXAS. MEDICAL ASSISTANCE PROGRAM Councilmember Himmelblau introduced an item to Council to request staff to analyze current eligibility guidelines for the Medical Assistance Program and consider the introduction of a sliding scale category effective October, 1979. She said she would like to see staff begin work on this and bring back some figures. Mr. Davidson, City Manager, told her staff will do that. Ms. Sue Edwards, Deputy Director, Health Department, appeared before Council and said, "The consulting group...the Edwards group that Council approved several weeks ago is taking a look at that and they are working on some figures for part pay scale. HEW has been really interested in implementing the part pay scale for family planning and have given us several alter- nate ways to go in considering ering that so we will be very happy to work with you on that." Councilmember Trevino asked if they will be using the latest Federal poverty guidelines. Ms. Edwards recommended that this be done. PHARMACY SERVICE OPTIONS MEDICAL ASSISTANCE PROGRAMS Ms. Sue Edwards, Acting Deputy Director, Health Department, presented the following report: In December of 1978, the City Council instructed the Department of Purchases and Stores and the Health Department to reexamine options for the delivery of pharmacy services to the Medical Assistance Program. On December 22nd, 26 letters were sent to advisory committees and neighborhood groups who had an interest in the Medical Assistance Program; 26 letters were mailed, three responses were received. In addition, 93 pharmacies, the Capital Area Pharmaceutical Association, the State Drug Vendor Program, and the Texas Pharmaceutical and Research Foundation were invited to attend a meeting to secure input on different methods that could be used to provide pharmacy services. Representatives from eighteen (18) pharmaceutical Association and the Texas Pharmaceutical Educa- tion and Research Foundation were present at a meeting held on January 15th. Attached is an outline of the three alternatives which were derived from the comments and recommendations received from the neighborhood groups and the pharmacists. Those alternatives are: (1) Single Vendor Program--multiple locations (2) Limited Vendor Program--City administered (3) Unlimited Vendor Program--noncity administered This process, in conjunction with the ensuing four months experience in the operation of the Medical Assistance Program, leads staff to recommend that regardless of the option adopted, the following general considerations should underlie the provision of pharmaceutical services to Medical Assistance Program participants. _ CITY OF AUSTIN, TEXAS February 22, 1979 multiple locations accessible to all clinics maintenance of an approved patient profile maximum utilization of third party benefits delivery service for handicapped 24-hour emergency service method of cross monitoring drug utilization for individual patients bilingual staff quality control drug security An issue that some of the pharmacists raised was whether the City could actually purchase drugs cheaper than the retail pharmacist. On the basis of a comparative analysis of prices on a list of drugs mos t frequently prescribed during the first quarter of the Medical Assistance Program experience, the price to the City through its drug bid was 1/3 lower than the competitive prices available to retail pharmacists in a survey conducted by Bill King, President of the Capitol Area Pharmaceutical Association. In no case, in the subject survey, was the city price higher than the retail pharmacy cost. It appears that the volume of the city's purchases and its reliance on generic drugs provides lower costs than retail pharmacies es can provide. On the basis of the information at hand, it would be less expensive to adopt an option which provides that the city purchase the drugs for either initial stocking of a pharmacy or replacement of inventory for participating pharmacies. Regardless of the alternative chosen, consideration must be given to linking the pharmacy sites through a common computer system, otherwise the maintenance of patient profiles and drug utilization monitoring would not be possible. "The three alternatives offer Council a wide variety of options through which a service may be administered. Constant in every option is the consideration of whether the city should purchase the drugs as they are currently doing or whether the city should pay the pharmacist for the use of their own inventory. Based on an analysis and cost comparis the ci comparison of drugs purchased by cit city and purchased by the retail pharmacists, the Department of Purchases and Stores and Brackenridge Hospital indicate that the city can purchase drugs at a significantly reduced cost. Therefore the staff would recommend that regardless of the alternative selected, the city continue to purchase the drugs. Alternative 1, the single vendor program, could provide for the delivery of services through a single pharmacist or a consortium of pharmacists acting as one at, or accessible to Health Department clinics. This would allow for a single source of billing, a single point of delivery for drugs and a single inventory control point. The process of implementation would require a request for proposal using the Department of Purchases and Stores procedure in order to select a proposer for the contract. Cost would depend on charge indicated by the pharmacist and each one of the proposals." Mayor McClellan interjected before Ms. Edwards explained further and said that since Council had description of all three proposals before them, they would like to hear what the recommendation is. Councilmember Trevino _ CITY OF AUSTIN. TEXAS February 22, 1979 expressed his support for Alternate 3, the Unlimited Vendor Program. He asked whether the city should purchase or the pharmacy purchase drugs. Ms. Edwards replied, "The Department of Purchases and Stores worked on that particular inventory and I would like Mr. Solon Bennett to speak to that." Mr. Davidson, City Manager, called Council's attention to three members of the audience, Luther Parker, Texas Pharmaceutical and Research Foundation; Brian Newberry, Capital Area Pharmaceutical Association; and George Jenkins, head of the pharmacy for Brackenridge Hospital. Mr. Davidson said these men would answer any questions Council might have. Mayor McClellan asked what the staff recommendation is on this subject. Ms. Edwards answered, "Staff has not made a recommendation. We feel that any one of these three alternatives would be suitable to provide services to the participants. I think the Council should take into consideration whether the emphasis would be on multiple access, the largest or widest number of Pharmacies that could be used. Under the third alternative, you have a possi- biltiy of more pharmacies participating than you do under Alternative 2 or Alternative 1. Alternative 1 we have stated 3 locations. Under Alternative 2 we have set a maximum of 5 locations because of the administrative capability of the Health Department. Under Alternative 3 you have an unlimited amount of pharmacies participating if they so desired. So in terms of access by patients Alternative 3 would give you that particular access." Mr. Solon Bennett, Director of Purchases and Stores, stated, "Regardless of the option selected by Council the staff recommends the city continue to purchase the drugs as we have in the past. This is based on a survey recently made where, because of our volume buying power the city has over $1,000,000 in drug purchases a year for Brackenridge Hospital, and the careful attention to generic buying by the Brackenridge committee which has been of great help to us, we're able to buy drugs about 1/3 less than those prices normally available to the smaller retail pharmacies." Mr. Davidson said "We recommend some, within the options, the basis for the city to acquire the drugs to be dispensed. Based on the lower cost available to the city." Councilmember Himmelblau said, "If we went with 3, and we purchase the drugs, we would just be paying as we have in the past for the filling of the prescriptions and the dispensing." Mr. Bennett added, "Plus a fee to the outside agency that would be handling it for us. It would be computerized and actually provide a service that's worth considering." Ms. Edwards said, "One of the points I might emphasize when you ask about the difference between Alternative 3 and the others. Alternative 3 provides for several different kinds of reports... the generation of data that the Health Department feels they would need in order to provide the service. We do not have the capability at this time to provide that kind of information on drug monitoring and utilization to aggragate information by pharmacy, or by patient or by prescription. I think there would be a trade-off between Alternative 2 and 3 in terms of administrative costs and that if we went with Alternative 2 we would need to consider having the Health Department tie into a computer process or purchase a computer process package that would provide us with that information. Alternative 3 does provide that service and you are paying for that service by the 35¢ per prescription that is indicated as an administrative overhead. ... The city can negotiate to set the dispensing CITY OF AUSTIN, TEXAS February 22, 1979 fee in Alternative 3. ... We have talked about several alternatives regarding the dispensing fee. I believe the city would have room to negotiate that fee.... That particular organization has programs where the dispensing fee right now is ranging anywhere from $2.00 to $3.00. We have talked with the organization about the fact we would possibly be purchasing a drug and providing that inventory. Part of the dispensing fee cost would include the pharmacist maintaining his own inventory and spending time on that purchase of inventory. We could probably negotiate a fee lower than any of those negotiated now. ... The city can set the dispensing fee; if the organization decides that is not an adequate fee or one equitable on the market, they may not accept it." Mr. Bennett said, "I'd like to clarify that we are really talking about two fees. A dispensing fee for the prescription involved and then there is a fee that could be provided for the service in Alternative 3 to us for each prescription. The fee that would be negotiated would be done with the pharmacies that would participate in the program. We would try to establish a fair and reasonable fee with those pharmacies. We came up with the figure of $1.80 as a fair fee per prescription, but it could be higher or even lower. But we are really talking about two fees." city Mr. Luther Parker, Texas Pharmaceutical and Research Foundation, addressed Council, and said they are a non-profit organization whose primary reason for existence is to assist smaller agencies in administering drug benifit programs where they do not have justification for operating their own system and to enable all pharmacists to provide services under these programs. "To answer your questions, the city would control the drug benefit program; would develop it; and our organization would simply administer that program for the city. We offer our counsel because we have had experience in these programs and advise the city and other agencies as to the most effective types of programs. In the fee area the Council or the city would establish that we would advise on what we feel are reasonable ranges of fees, what we feel are acceptable levels of fees and what we feel would encourage maximum participation among pharmacists which is the major benefit of Alternate 3. The city would set the fee and if we felt we could administer it, that would be our responsibility and pursue that relationshop with pharmacists." Councilmember Himmelblau asked if "this would give us inventory control through this agency." Mr. Parker would provide a detailed report, enabling the city to operate an inventory replacement program if they prefer. He said they have had experience doing this. If we are selected to do the program and the city decides to embark upon an inventory replacement program, our recommendation would be that we monitor that experience, make studies on cost effectiveness and consider as an alternative a formulary to be drawn up by the city which would enable pharmacists to buy less expensive brands or generic drugs to dispense on prescriptions for city participants. This would exercise as much cost control as the city purchasing all drugs." - CITY OF AUSTIN, TEXAS February 22, 1979 The Mayor asked how long it would take to get a cost estimate, if Council goes with Alternate 3. Ms. Edwards replied it would take about two weeks for the entire process. Motion Councilmember Trevino moved that the Council instruct staff to come back with cost estimates based on the Unlimited Vendor Program with the city purchasing the drugs. Information to be provided to Council on March 8, 1979. The motion was seconded by Councilmember Mullen. Mr. Brian Newberry asked, "if we're going to do a cost estimate for Option 3, why not do them for all three so that if you want to talk about the other options on the 8th, if 3 is too high all the information will be available." Mr. Davidson said, "In all due respect to that suggestion, we really wanted Council to hone in on the concept you felt would bring the best service at potentially the lowest cost. But we really needed you to hone in on one of the options that you want us to develop for you. That's what we've been missing and we would like the opportunity to work for the next two weeks concentrating on what the motion entails." Mayor Pro Tem Goodman asked if it would be difficult to get an estimated cost on 1 and 2 and a detailed cost on 3. Ms. Edwards said on Alternative 1 the cost would depend on what the pharmacies propose as the cost and that could vary from the variations we had last time from $1.35 all the way up to $2.35. She said if you want to use the proposals as the range, then they have the cost for that one already. On Alternate 2 we would need to estabblish the rate and we can establish the same rate we would establish for Alternative 3. The difference would be the administrative costs the Health Department would have as opposed to reducing the costs the Health Department would have in that Alternate 3 provides a lot of the services that we would need to have provided otherwise. Mr. Newberry who appeared on behalf of the Pharmacy Association and not as an individual said if this were done as a vendor program he would not participate because of the location of his existing pharmacy. He said he wanted to call to Council's attention the fact that the bids they got last time were not relevent to the first part of the proposal today because they did not reflect the cost of operating in the clinics with three locations and three different staff and three different computer terminals, etc. So, he said, the price will be different. Mayor McClellan asked Mr. Newberry what the Capital Area Pharmaceutical Association's position is on the options. He answered that they prefer Alternative 3 which promotes freedom of choice for the patient. And also the ability of any pharmacy to participate. Mayor Pro Tem Goodman suggested they not put a lot of staff time into calculating options 1 and 2 since there are so many variables. If the details of Alternate 3 are not approved by Council in two weeks, then they can ask for details on the other two alternatives. February 22, 1979 - CITY OF AUSTIN, TEXAS Mr. George Jenkins, Acting Director, Brackenridge Hospital Pharmacy, appeared before Council as a consultant for the Health Department. He said in his opinion Council would be far ahead if they accept the 3rd Alternative because it will avoid a lot of problems trying to manage the city's own inventory. Under this system they could allow pharmacies to use their own inventory for prescriptions, and they could trade with the city dollar. "We would give them the drugs back at the actual wholesale cost and you would make all the savings through our bidding procedures to allow him to use his own inventory, thus reducing a lot of work for city staff." Roll Call on Motion Roll Call on the motion that staff come back on March 8, 1979 with a cost estimate based on Unlimited Vendor Program with city purchasing, showed the following vote: Ayes: Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan, Councilmember Cooke, Mayor Pro Tem Goodman Noes: None RESOLUTION FOR JOE LIRO Mayor McClellan read a resolution commending resigning Assistant City Manager Joe Liro for his years with the city. It was signed by all Councilmembers. Mr. Liro expressed his appreciation and commented on his pleasur- able years with the city. at 2:20 P.Μ. RECESS Council recessed at 12:00 Noon and resumed its recessed meeting C.I.P./BUDGET POLICY STATEMENT Councilmember Cooke introduced an item to Council concerning C.I.P./Budget Policy Statements. (TRANSCRIPT OF THE DISCUSSION IS ON FILE IN CITY CLERK'S OFFICE) Following are highlights of the discussion. a. POLICY STATEMENTS ON THE CAPITAL IMPROVEMENTS PROGRAM 1. Timing of the C.I.P. Motion Approved by 7-0 Vote Councilmember Cooke moved that the Capital Improvements Program be submitted to Council on 6-28-79 and June 1 in subsequent years. The motion, seconded by Councilmember Himmelblau, carried by the following vote: Ayes: Councilmember Cooke, Mayor Pro Tem Goodman, Councilmembers Himmelblau, Mullen, Snell, Trevino, Mayor McClellan Noes: None CITY OF AUSTIN, TEXAS February 22, 1979 2. Inflation Calculation Will be standard operating procedure until such time as there is indication that the economic situation is going down rather than inflating. 3. Restricted Funds It is established for major projects. More detail would entail a mammoth amount of additional paperwork. Motion Councilmember Cooke moved that on major project project items requiring citizens consideration, with no dollar figure, that restricted funds be considered and that staff be required to comment on restricted funds for any major expenditures for the City of Austin. 4. Fiscal Control Motion died for lack of a second There was a request about putting in the C.I.P. document statements about C.I.P. accounts between which funds are transferred at the $5,000 level or more. Mr. Butler responded they will be happy to include this in the quarterly report or on an annual basis, but do not recommend having it as part of the C.I.P. because that is a planning, development and appropriation document; not a fiscal control and management report. Staff will try to integrate the two together. 5. Reinvestment in the Utility Fund Staff communications to Council on the budget and C.I.P. will specifically reference Electric and Water and Wastewater. 6. Format If Council has not approved that project previously for HCD block grant funds, the document staff submits to the Planning Commission will not have HCD funds on it. When the citizen review process is CDC and the Planning Commission has made a recommendation then the project to request that recommendation will be adjusted. February 22, 1979 _ CITY OF AUSTIN. TEXAS: b. POLICY STATEMENTS ON THE OPERATING BUDGET 1. Wage Increases Council requested two options: one would be the more traditional approach of telling what it would cost to grant the general wage increase; the other would differentiate between classes of jobs and their market position. 8. & 9. Merit Pay & Merit Pay Administration Merit pay will be retroactive to date of eligibilty so no time will be lost due to administrative delay. 10. Stability Pay Mr. Davidson and the Personnel Department are discussing proposed future assignments and objectives that will enable a frequent and systematic look at the effectiveness of stability pay, on a quarterly or semi-annual basis. 11. Car Allowance Necessary to insure key people's appearance when they are needed. Discussion of car allowance for Councilmembers. 12. Tuition Reimbursement Partial Talk of spreading the program over a wider number of employees but there is not enough money in the budget to cover. tuition reimbursement discussed. 13. Format for Wage Increase It will always be a fund item until the Council has made its decision and then it would be spread in the departments based on the decision at that point. 14. Overall Budget Guidelines Council wants more indicators such as inflation growth, consumer price index, annexation of land information as indicators, but not necessarily as a definitive guide. _ CITY OF AUSTIN, TEXAS 15. Productivity Measures February 22, 1979 City Manager will prepare a monthly activity report with 5 to 10 productivity measures addressed in the report. 16. Revenue Projections Mr. Davidson said he does not need updated estimates until they approach the time when they are assisting the Council in making its final decision because a recommended budget should not be based on how much money is available. 17. Budgeting for Personnel New positions will be highlighted in italics. 18. Personnel Reductions Reduction by attrition is being practiced; or the movement of personnel to another position of their slot is abolished. 19. CETA Participation Can report current CETA employees in the work force but can only project what they are looking for in the future in that area. 20. Unauthorized Overhires Used when someone who is going to retire needs to train his/her replacement. 21. Overnight Vehicle Assignments Only those who really need them have them assigned to them. Need is continually scrutinized. 22. Standards of Quality Pertains to publication quality. Quality of content will be maintained within the funds available to do it. 23. City Council Committee Structure No comments February 22, 1979 CITY OF AUSTIN, TEXAS MONTHLY FINANCIAL STATEMENT Mr. Monty Nitcholas, Finance Director, presented the monthly financial statement for the month ending December 31, 1978. Highlights are as follows: City of Austin Highlights of the December 31, 1978 Financial Report 11. 1. General The monthly report has been revised and reformated in some areas in order to provide a better, more comprehensive view of the information. Some of the changes are: 1. Funds with similar characteristics and related activity are grouped together. For example, the Governmental Fund Group includes General Fund, G.O. Debt Service Fund, all Special Revenue Funds, and the Capital Projects Fund (General Government CIP). 2. Additional Summary Schedules are provided to reflect an overview of revenues and expenditures in the major operating funds. 3. Special Revenue Funds such as Transit, Mapping, Computer Acquisition, and medical Assistance Funds have been added to the report. 4. Formats, particularly in the General Fund and CIP Fund have been revised for easier review. Report Review 1. The General Fund From viewing the balance sheet on page 1, the parts that should be highlighted pertain to cash available and Fund Balance. A brief look at these are: Cash and investments are up $831,000 over September 30 balance while payables, deposits held, and reserves are up $5.9 million. These, along with other changes in inventories and receivables reduce the fund balance by $6.9 million from a September 30 figure of $13.6 million to $6.7 million on December 31, 1978. This is a normal occurrence during the first quarter since expenditures remain at a normal level and revenues from Tax sources are sparse during the period. Last year, for example, the Fund Balance dropped $3.5 million during that same period. In terms of percentage decrease, both years are approximately the same. 2. - CITY OF AUSTIN, TEXAS: February 22, 1979 The more important comparison of the current December 31 fund balance is with the previous years at the same period, December 31, 1977, and we compare favorably. Last year at December 31, Fund Balance totaled $3.3 million while this year that Balance is $6.7 million, an increase of $3.4 million. Page 2 of the report is a new summary which reflects revenues and expenditures in broad categories. It is intended to provide an overall view of the General Fund Activity on one page. In assessing the numbers on this page, the following areas are identified as most important. (1) Revenues in every case are ahead of budget projections. Last year during the first quarter, the General Fund earned 21.9% of its total annual revenue. We are currently at 23.3% of the budget estimates, having earned $13.1 million of the anitcipated $56.2 million for the year. The largest increase is Sales Tax which was 17.4% collected at first quarter last year and 20.8% of budget at the same time this year. (2) Expenditures are closely on target with the budget estimates. There are some exceptions which will have to be scrutinized during the next few months. These exceptions are: a. Urban Growth Management (Planning and Environmental Resources) is 1.2% ahead of last years expenditure pace. b. Public Safety is slightly ahead of last year, butless than 1%. c. The Public Services category is up 1.1% over last years trend, mostly due to charge backs for building maintenance projects. d. Public Health is 2% ahead of last year, primarily in the EMS operation. e. Social Service Administration is up 14% of last years pace. Detail of both revenues and expenditures are set out on the following three pages (3 through 5). Overall, the General Fund Trends appear healthy at this point in the year. The General Obligation Debt Service Fund This is a new report which simply provides the cash flow and budget comparison of the debt requirements. 3. 4. 5. 6. 7. 8. _ CITY OF AUSTIN, TEXAS- Medical Assistance Fund February 22, 1979 A new fund and a new report which reflects fund flow compared to budget and is self explanatory. Transit Fund Not previously reported on a monthly basis, this report is designed to reflect revenue and expenditure totals of the contractor and the subsidy provided by the city. Because it is new, it is also incorrect. The actual year to date column reflects only the subsidy while the budget column indicates the operating figures. A revised report page is attached to this Highlights summary. The Mapping Fund This is another fund that has not previously been reported on a monthly basis. The transactions are minor, but are a part of the governmental function and should be included. Revenues are received from the sale of maps to city departments and to private utilities and developers. The mapping activity is performed by the City Engineering Department. The Computer Acquisition Fund This is a pass through fund established by budget last year to purchase a new computer. The computer purchase was funded from General Fund appropriations over a three year period. Initial monies were supplied by VES Depreciation funds and are being reimbursed through this annual appropriation. The Computer Acquisition Fund is the accounting entity for this multi-year transfer and will be abolished after fiscal year 1979-80. Revenue Sharing Fund Utilized to account for revenue sharing funds and their disposition. The report is self-explanatory. Capital Projects Funds This fund, which reflects General Government CIP programs in broad categories, has two statements, one on page 12 relating purely to cash flow and one on pages 13 through 16 reflecting the status of each category or project. The Status Report has been reformated to reflect a projected fund balance. Since appropriations in the CIP are often based on future anticipated revenues, fund balances are often in a deficit position. By identifying the anticipated revenue sources, a projected fund balance is obtained to evaluate the adequacy of funding the projects. Further, by identifying the projects not commenced, funding shortfalls can usually be prevented by delaying or abolishing such future projects. Overall, the last column on page 16 reflects the CIP position. As can be viewed, total appropriations exceed available funds by $25.8 million. Anticipated funds of $66.3 million, however, offset this deficit and provides $40.5 million in a projected February 22, 1979 _ CITY OF AUSTIN, TEXAS: ΙΙΙ. IV. fund balance. Most of this projected balance is in Hospital, PARD, and street improvements and results from the January 1978 bond election approved by the voters. The Non Utility Enterprise Funds This group of funds contains all enterprises of the government except utility. The grouping is based on similar characteristics of business oriented operations with dependency on the general government for capital assets through the use of tax supported bonds. The Hospital Fund The hospital reflects $7 million in revenue to date with $7.6 million in expenditures resulting in a deficit of $600,000 at December 31, 1978. Last year these figures at December 31 were $4.9 million in revenue and $6.4 million in costs for a $1.5 million deficit. Patient services revenue are up $1.6 million over last years first quarter while allowances are down over $600,000. Revenue generation appears to be ahead of budget compared to where it was at December 31 last year. Expenditures appear to be slightly over budget for this particular time of year but not to the same extent of the revenues. The Airport Fund Airport revenues are slightly behind the estimates for this first quarter, while expenditures appear to be right on target. Revenues have exceeded expenditures to date by $168,000. The Auditorium and Convention Center Fund Revenues of this operation are exceeding original estimates at this period of time while expenditures are fairly well on target. At December 31, revenues exceeded expense by $142,300 of which $111,100 was transferred to General Fund for cultural and arts grant programs. The Public Golf Fund Revenues are very close to the estimate and expenditures are presently under the budget for this first quarter. At December 31 revenues totaled $82,000, expenditures were $184,000, leaving a $102,000 deficit. Last year on December 31 the deficit was $89,000. The Utility Enterprise Fund Statements of the Utility Fund had been revised during last fiscal year and have not changed in this report. The income Statement on page 23 indicates that revenues to date total just under $39 million while expenses for operation are $23.6 million producing a net income to date of $15.4 million during the first three months. This compares with $15.9 million of net income for the first quarter of last year. V. _ CITY OF AUSTIN, TEXAS Feburary 22, 1979 While Water and Wastewater income is under last years first quarter and under budget estimate, electric revenue is only $500,000 under last years production. This was not anticipated because of the new winter rates in effect during this year and not in effect during the same period last year. The Finance Department is involved in a complete analysis of the revenue production from electric service and is expected to be completed with the study next week. A report will be published immediately upon completion of the analysis. The expense of the electric department was $19.9 million during the first quarter which relates to 21.6% of the annual budget with the Fayette operation budget extracted. Electric expenses are within the budget estimates. Water and Wastewater expense at December 31 exceeds both the budget estimate and last years first quarter. Water expense is 28.6% of budget and Wasterwater expense is 27.2% of budget. Last years first quarter expense was 22.7% and 24.3% respectively of the annual total expense. The net income of $15.4 million has been distributed as follows: $15.0 million to Debt Service Revenue .4 million to Capital Outlay and CIP with $41,400 undistributed Other statements concerning the Utility Fund pertain to the Utility CIP and establish the cash flow to date (35.3 million expended) and the status of the Capital development program. Totally, the CIP has $175.9 million in resources and net appropriations of $159.1 million, leaving $16.8 million in unappropriated funds. It should be noted however, that only $171.6 million of the estimated total cost of Fayette ($215 million) has been officially appropriated and that the January 5 bond authority is not included as a resource. The Internal Services Fund This group of funds include those operations that exist to provide supplies and services to other city departments. Revenues in these funds, for the most part are expenses in the other operating funds. These funds include Central Stores, Printing Services, and Vehicle and Equipment Services. Both Central Stores and Printing Services reflect small deficit operations for the first quarter which indicates a possible need for increasing cost of supplies and service to other departments. City of Austin, Texas Transit Fund Statement of Resources & Expenditures October 1, 1978 thru December 31, 1978 Actual Year To Date Revenue Operations Grants Total Revenue Expense Operations Total Expense Net Income Before Depreciation Other Transfers In Add General Fund Total Other: Add (Deduct) Resources Over (Under) Expenditures Annual Budget Percent of Budget $ 1,352,927 1,294,428 $ 239,429 17.7 -0- : $ 2,647,355 $ 239,429 9.0 $ 3,836,168 $1,065,472 27.8 $ 3,836,168 $1,065,472 27.8 ($ 1,188,813) ($ 826,043) 69.5 $ 1,188,813 $ $ 1,188,813 $ -0- -0- $ -0- ($ 826,043) February 22, 1979 February 22, 1979 CITY OF AUSTIN, TEXAS CUL-DE-SAC AT LAGUNA GLORIA Mayor Pro Tem Goodman moved that the Council approve the expendi ture of $18,000 for the construction of a cul-de-sac at Laguna Gloria, and will negotiate with Laguna Gloria for $12,000. The motion, seconded by Councilmember Himmelblau, carried by the following vote: Ayes: Councilmembers Mullen, Snell, Trevino, Mayor McClellan, Mayor Pro Tem Goodman, Councilmember Himmelblau Noes: None Not in Council Chamber when roll was called: Councilmember Cooke Councilmember Himmelblau commented she is delighted with this project and glad to see the turn-around at Laguna Gloria. John German said there is an agreement on the design of the turn-around and construction will begin after Fiesta. The Mayor questioned whether a sidewalk would be constructed for pedestrians. She thought it should extend to Mayfield Park. CITY MANAGER REPORTS The City Manager Report on Swimming Pool Improvements was received and covered under the Construction Advisory Committee Report earlier in the meeting. The City Manager Report on C.I.P. and Budget Policies was received and covered under policy statements earlier in the meeting. ADJOURNMENT Council adjourned its meeting at 4:00 Ρ.Μ. APPROVED Conde Ketomeale Mayor ATTEST: Grace Monior City Clerk