CITY OF AUSTIN, TEXAS MINUTES OF THE CITY COUNCIL CITY OF AUSTIN, TEXAS Regular Meeting October 14, 1981 3:00 Ρ.Μ. Council Chambers 301 West Second Street The meeting was called to order with Mayor McClellan presiding. Roll Call: Present: Mayor McClellan, Councilmembers Goodman, Mullen, Urdy Absent: Mayor Pro Tem Trevino, Councilmembers Deuser, Duncan Councilmember Duncan entered the Council Chamber at 3:12 p.m.; Councilmember Deuser at 3:12 p.m.; and Mayor Pro Tem Trevino at 3:22 p.m. CAPITAL IMPROVEMENTS PROGRAM Mayor Pro Tem Trevino moved that the Council adopt a resolution selecting the firm of Shilstone Engineering Testing Laboratory for soils investigations and engineering testing services in connection with Far South Austin Public Health Clinic. CAPITAL IMPROVEMENTS PROGRAM No. 76/91-05. The motion, seconded by Councilmember Goodman, carried by the following vote: Ayes: Mayor McClellan, Mayor Pro Tem Trevino, Councilmembers Deuser, Duncan, Goodman, Mullen, Urdy Noes: None CITY OF AUSTIN, TEXAS October 14, 1981 CONTRACTS APPROVED Mayor Pro Tem Trevino moved that the Council adopt a resolution approving the following contract: POTH CONSTRUCTION COMPANY 315 Bowie Austin, Texas CAPITAL IMPROVEMENTS PROGRAM Police Parking Garage Addition to the existing structure $906,671.00 C.I.P. No. 80/87-02 The motion, seconded by Councilmember Goodman, carried by the following vote: Ayes: Mayor McClellan, Mayor Pro Tem Trevino, Councilmembers Deuser, Duncan, Goodman, Mullen, Urdy Noes: None Mayor Pro Tem Trevino moved that the Council adopt a resolution approving the following contract: AUSTIN TRAFFIC SIGNAL CONST. 1003 Howard Road P. 0. Box 3954 Austin, Texas - CAPITAL IMPROVEMENTS PROGRAM Safe Street Sidewalk Program, Phase 3, Lamar Boulevard and Sunshine Drive $39,296.75 C.I.P. No. 78/61-02 The motion, seconded by Councilmember Goodman, carried by the following vote: Ayes: Mayor McClellan, Mayor Pro Tem Trevino, Councilmembers Deuser, Duncan, Goodman, Mullen, Urdy Noes: None Mayor Pro Tem Trevino moved that the Council adopt a resolution approving the following contract: OLMOS CONSTRUCTION COMPANY 1003 Howard Road Austin, Texas - Flexible Base, Public Works Department Twelve (12) Months Supply Agreement Item 1.0 $155,000.00 The motion, seconded by Councilmember Goodman, carried by the following vote: Ayes: Mayor McClellan, Mayor Pro Tem Trevino, Councilmembers Deuser, Duncan, Goodman, Mullen, Urdy Noes: None Mayor Pro Tem Trevino moved that the Council adopt a resolution approving the following contract: CITY OF AUSTIN, TEXASOctober 14, 1981 ACCRON CHEMICAL DISTRIBUTORS, INC. 3251 North Pan Am Expressway San Antonio, Texas Ferrous Sulfate Heptahydrate, Water and Wastewater Department Twelve (12) Month Supply Agreement Item 1 $91,062.25 The motion, seconded by Councilmember Goodman, carried by the following vote: Ayes: Mayor McClellan, Mayor Pro Tem Trevino, Councilmembers Deuser, Duncan, Goodman, Mullen, Urdy Noes: None Mayor Pro Tem Trevino moved that the Council adopt a resolution approving the following contract: TAB PRODUCTS c/o Acrotod of Austin, Inc. 1405 Clearfield Drive Austin, Texas Filing System, Color Coded, Austin- Travis County Health Department Item 1-5 $12,518.60 The motion, seconded by Councilmember Goodman, carried by the following vote: Ayes: Mayor McClellan, Mayor Pro Tem Trevino, Councilmembers Deuser, Duncan, Goodman, Mullen, Urdy Noes: None Mayor Pro Tem Trevino moved that the Council adopt a resolution approving the following contract: EBSCO SUBSCRIPTION SERVICE 5350 Alpha Road Dallas, Texas Subscription Service, Library Department Thirty-six (36) Month Supply Agreement Item 1 $165,000 (estimated) The motion, seconded by Councilmember Goodman, carried by the following vote: Ayes: Mayor McClellan, Mayor Pro Tem Trevino, Councilmembers Deuser, Duncan, Goodman, Mullen, Urdy Noes: None WORK SESSION SET Mayor Pro Tem Trevino moved that the Council set a work session to discuss budget development items for October 21, 1981 at 1:30 p.m. The motion, seconded by Councilmember Goodman, carried by the following vote: Ayes: Mayor McClellan, Mayor Pro Tem Trevino, Councilmembers Deuser, Duncan, Goodman, Mullen, Urdy Noes: None CITY OF AUSTIN, TEXASOctober 14, 1981 PUBLIC HEARING SET Mayor Pro Tem Trevino moved that the Council set a public hearing to consider allowing a Planned Development Area on approximately 220.90 acres at North I.H. 35 and Yager Lane, C2a-81-003, for December 3, 1981 at 4:00 p.m. The motion, seconded by Councilmember Goodman, carried by the following vote: Ayes: Mayor McClellan, Mayor Pro Tem Trevino, Councilmembers Deuser, Duncan, Goodman, Mullen, Urdy Noes: None BUDGET AMENDMENTS Mayor McClellan introduced the following ordinance: AN ORDINANCE AMENDING THE 1981-1982 OPERATING BUDGET BY ACCEPTING $3,600.00 FROM THE TEXAS STATE LIBRARY; APPROPRIATING $3,600.00 FOR URBAN LIBRARY AID FOR THE PURCHASE OF LIBRARY MATERIALS; AUTHORIZING THE CITY MANAGER TO EXECUTE AN APPROPRIATE CONTRACT WITH THE TEXAS STATE LIBRARY UNDER THE TERMS OF THE FEDERAL FISCAL YEAR 1982 LIBRARY SERVICES AND CONSTRUCTION ACT, TITLE 1; SUSPENDING THE RULE REQUIRING ORDINANCES ON THREE SEPARATE DAYS AND DECLARING AN EMERGENCY. Councilmember Mullen moved that the Council waive the requirement for three readings, declare an emergency and finally pass the ordinance. The motion, seconded by Mayor McClellan, carried by the following vote: Ayes: Mayor Pro Tem Trevino, Councilmembers Deuser, Duncan, Goodman, Mullen, Urdy, Mayor McClellan Noes: None The Mayor announced that the ordinance had been finally passed. Mayor McClellan introduced the following ordinance: AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE FISCAL YEAR 1981-1982 BY ACCEPTING AND APPROPRIATING $4,435,00 FROM THE NATIONAL COMMITTEE, ARTS FOR THE HANDICAPPED, FOR A YEAR ROUND VERY SPECIAL ARTS FESTIVAL PROGRAM; SUSPENDING THE RULE REQUIRING ORDINANCES TO BE READ ON THREE SEPARATE DAYS; AND DECLARING AN EMERGENCY. Councilmember Mullen moved that the Council waive the requirement for three readings, declare an emergency and finally pass the ordinance. The motion, seconded by Mayor McClellan, carried by the following vote: Ayes: Mayor Pro Tem Trevino, Councilmembers Deuser, Duncan, Goodman, Mullen, Urdy, Mayor McClellan Noes: None The Mayor announced that the ordinance had been finally passed. CITY OF AUSTIN, TEXAS October 14, 1981 Mayor McClellan introduced the following ordinance: AN ORDINANCE AMENDING THE 1981-1982 OPERATING BUDGET BY PROVIDING FUNDING IN THE AMOUNT OF $15,110.00 FOR EXPENSES TO BE INCURRED FOR CITY MANAGER CANDIDATE INTERVIEWS, SUSPENDING THE RULE REQUIRING THE READING READING OF ORDINANCES ON THREE SEPARATE DAYS; AND DECLARING AN EMERGENCY. Councilmember Mullen moved that the Council waive the requirement for three readings, declare an emergency and finally pass the ordinance. The motion, seconded by Mayor McClellan, carried by the following vote: Ayes: Mayor Pro Tem Trevino, Councilmembers Deuser, Duncan, Goodman, Mullen, Urdy, Mayor McClellan Noes: None The Mayor announced that the ordinance had been finally passed. MEETING PROCEDURE Councilmember Duncan suggested that from now on"Items From Council" listed on the agenda should be considered at the Wednesday meeting. Council agreed this would be feasible. Councilmember Deuser suggested reading the zoning on Wednesday. If cases are pulled for discussion, they would be considered on Thursday. Mayor McClellan pointed out this would mean double duty for the people involved, double notices, etc. Councilmember Mullen suggested they wait and make a change if and when all details can be worked out creatively. TRANSIT REVENUE ADVERTISING POLICY Dr. Benson, Director, Urban Transportation, presented a report on Transit Revenue Advertising Policy. He reported that the City would earn approximately $35,000 a year if advertising is allowed on the oustide of buses. A phone survey has been conducted and some thought public advertising would be detrimental to the total image. He then showed slides of buses with advertising on their sides. Dr. Benson stated the staff is opposed. Mayor Pro Tem Trevino said he supports advertising on buses and the only restriction he would like is no political advertising. Mayor McClellan thought they would have a lot of problems for a small amount of revenue. The rest of the Council agreed. =CITY OF AUSTIN, TEXAS October 14, 1981 TRANSIT IMAGE MODIFICATIONS Dr. Benson reported on Transit Image Modifications. He said they are looking at some changes in the painting of the buses because half of the fleet needs repainting and seven buses are on order. They also want to change the bus stop signs so they are more easily identified and have the approved grant money for this project. Ms. Sherry Pendleton, Director, Customer Service Austin Transit Service, presented slides of the proposed image modifications. Motion Mayor Pro Tem Trevino moved that the Council approve the proposed transit image modifications as follows: Buses will be white with blue stripes. Bus stop signs will be a different shape. The motion, seconded by Councilmember Goodman, carried by the following vote: Ayes: Councilmembers Deuser, Duncan, Goodman, Mullen, Urdy, Mayor McClellan, Mayor Pro Tem Trevino Noes: None ANNUAL REVIEW FINANCIAL ADVISORY SERVICES CONTRACT Mr. Jorge Carrasco, Assistant City Manager, reported as follows on the Annual Review of Financial Advisory Services Contract: "Approximately a year ago the Council authorized a contract for financial advisory services which was a five year agreement subject to annual reviews. The purpose of this report is to ask the Council's direction with respect to the annual review and what kind of process or option the Council would like us to consider at this time." Councilmember Goodman said, "Perhaps we should set aside some time for First Southwest to make a presentation and bring us up to date on what they have done in the past year, what fees were involved so we can take a look at the agenda for the upcoming year and one of the ideas that I am interested in is the possibility of dual advisors serving the City. I think that would offer us some depth which we don't have now." Mayor McClellan said she would be glad to have a work session but does not know how the dual advisors would work. Mr. Sheps, Director of Finance, told Council the City of Houston has two financial advisors. It has separate advisory contracts.."for example, water, sewer, airport and G.O. (General Obligation) each have two, but I think it is pretty unusual. Most cities have only one." Mr. Adrian, First Southwest Corporation, stated, "What Mr. Sheps said is true. City of Houston and the City of San Antonio perhaps has more than one financial advisory, but it is an unusual set-up and it does create some problems which we would be happy to discuss in a work session or at the pleasure of the Council." Council agreed to have a work session November 4, 1981, as a part of the regular meeting. CITY OF AUSTIN, TEXAS October 14, 1981 OFFICE OF NEIGHBORHOOD REVITALIZATION Mr. Ed Badgett, Assistant City Manager, reported as follows on the Office of Neighborhood Revitalization: PURPOSE AND RECOMMENDATION "The purpose of this report is to apprise the Council of some of the steps recommended for transfer of the direct administration of certain neighborhood preservation activities into the City structure. "Council is requested to adopt or to endorse the recommendations as may be required. BACKGROUND "Council, on October 8, created the Neighborhood Revitalization Commission, an 11 member entity whose purpose shall be to deliberate upon and submit written recommendations to the Director of the Office of Neighborhood Revitalization concerning programs, plans, proposals, and priorities relative to the revitalization of the City's priorities declining neighborhoods. Designated members of the Commission shall constitute the Urban Renewal Board at such times and for such purposes as the Council may deem appropriate. DISCUSSION "Those steps which are recommended and are of first priority are as listed below. I. Administrative Vehicle Creation of the Office of Neighborhood Revitalization (ONR) is necessary to provide a vehicle to conduct certain neighborhood revitalization activities. Funding for the office and the activities is to be provided as indicated in the approved 7th Year CDBG (Community Development Block Grant) application. Instruments to create and to fund the Office of Neighborhood Revitalization appear elsewhere on this week's Council Agenda. II. Staffing The ONR requires an initial staff of 14 persons. This is a reduction of 9 positions from the 23 previously required to conduct the same activities. Previous employees will be terminated on October 30, 1981, with payments for accumulated sick, vacation, and compensatory time as has been approved by their employer. Total payment is $41,187 and is comprised of $17,007 sick leave, $19,745 vacation, and $4,425 compensatory. CITY OF AUSTIN, TEXAS October 14, 1981 Newly created positions in the ONR will be offered in the usual manner with the terminated employees receiving preference in selection. New employees will begin work with the ONR on November 2 and will be afforded the same rights and opportunities as any other City employee. III. Program Development The development of program alternatives and the revision of delivery systems will be undertaken as specified in the Transition Plan. Staff will be assisted in the design phases by HUD (Housing and Urban Development) and the National League of Cities' Rehabilitation Advisory Services. Both agencies have tracked and critiqued design efforts to date. Future services will be provided on-site. IV. Orientation A. Staff Orientation will be provided to ONR staff by the Personnel Department, Rehabilitation Advisory Service, HUD, and selected City staff. Orientation subjects will range from City policies to the delivery of rehabilitation services. B. Commission Orientation to topics similar to those presented to staff will be presented to Commission members. Most important for Commission members, however, is introduction into the policy - determination process. Review, assessment, and the formulation of new policies loom as a major task for Commission members. V. Conclusion The four categories of work listed above constitute only the most critical of the initial work. Work effecting other revisions to program and operation has been performed and will continue to be performed throughout the transition and the shakedown. The Council will be provided periodic and frequent reports on progress toward objectives. REQUIRED ACTION Request Council adopt the two ordinances presented. CITY OF AUSTIN, TEXAS October 14, 1981. Mayor McClellan said the Council can announce vacancies for the Neighborhood Revitalization Commission next week. Councilmember Duncan said he wants the assurance that people in the neighborhoods have full representation. Mayor Pro Tem Trevino said questions regarding make up, administration, etc., need a decision by Council and suggested this be brought back on next week's agenda. ANNOUNCEMENT Mr. Tom Muehlenbeck, Acting City Manager, told Council, "Yesterday it was announced that the HUD (Housing and Urban Development) Washington Office had agreed with our administrative appeal regarding the EDC expenditures. I just want to take this opportunity to express our appreciation to the Human Services Department for the fine work in documenting all the materials that were needed for this decision and want to thank the Council for standing behind us. result we no longer are in need of having to return to the department the $244,000.00. We really appreciate it." EXECUTIVE SESSION As a Mayor McClellan announced Council will convene in a closed or executive session authorized by Section 2, Paragraphs (e), (f) and (g) of Article 6252-17, Texas Revised Civil Statutes Annotated; and after such closed or executive session, any final action, decision or vote with regard to any matter considered in the closed or executive session will be made in open session, should such action, decision or vote be necessary. RECESS Council recessed for executive session at 4:05 p.m. and resumed their recessed meeting at 4:07 p.m. AGENDA ITEM POSTPONED Councilmember Mullen moved that the Council postponed until October 29, 1981, consideration of the following License Agreements: a. For the encroachment of a fence into the right-of-way adjoining the west part of Lots 9, 10, 11, and 12, Royal Oaks Subdivision, Meriden Lane. (Requested by Sneed, Vine, Wilkerson, Selman and Perry, representing J. Harold Box, et ux) b. For the encroachment of a house into a public utility easement between Lots 10 and 11, Royal Oaks Subdivision. (Requested by Sneed, Vine, Wilkerson, Selman & Perry, representing J. Harold Box et ux) The motion, seconded by Mayor McClellan, carried by the following vote: