Y OF AU FOUNDED 1839 Austin City Council MINUTES For February 17, 1982 -- 2:00 Ρ.Μ. Council Chambers, 301 West Second Street, Austin, Texas City Council Carole Keeton McClellan Mayor John Treviño, Jr. Mayor Pro Tem Council Members Larry Deuser Roger Duncan Richard Goodman Ron Mullen Charles E. Urdy Nicholas M. Meiszer City Manager Grace Monroe City Clerk Memorandum To: Mayor McClellan called the meeting of the Council, scheduled for 2:00p.m. to order, noting the absence of Councilmembers Deuser, Mullen, Goodman, Urdy, Mayor Pro Tem Trevinó. Councilmember Deuser entered at 2:10 p.m., Councilmember Mullen at 2:12 p.m., Councilmember Goodman at 2:15 p.m. and Councilmember Urdy and Mayor Pro Tem Trevino were absent for the day. Mayor McClellan announced a work session concerning City Manager Nicholas Meiszer's new budget format had been scheduled for 1:00 today. She called the meeting to order at the scheduled time and waited 22 minutes.for a quorum. Mayor McClellan estimated staff time was costing $3,100 an hour to sit in the Council Chamber and since the 22 minutes had cost the City approximately $1,000, she cancelled the meeting. BOARD & COMMISSION APPOINTMENTS Mayor McClellan announced the following board and commission appointments are due to be made: Ethics Review Commission, 1; Austin Tomorrow On-Going Committee, 1 and 7 alternates; Manpower Advisory Planning Council, 4; Neighborhood Revitalization Commission, 1; Environmental Board, 1; Hospital Board, 1; Board of Adjustment, 6; Electric Utility Commission, 1; EMS Quality Assurance Team, 5; Urban Transportation Commission, 4; Joint Airport Zoning Board, 1; Elisabet Ney Museum Board of Directors, 1. CONSENT RESOLUTIONS The Council, on Councilmember Mullen's motion, Mayor McClellan's second, adopted the following resolutions in one consent motion: (5-0 Vote, Mayor Pro Tem Trevino, Councilmember Urdy absent) t : Council Memo 2 February 17, 1982 License Agreement Authorized a License Agreement to allow the aerial encroachment (8.0' minimum clearance) of a building across a drainage easement recorded in Volume 506, Page 480 of the Travis County Deed Records and a sanitary sewer easement recorded in Volume 4338, Page 922 of the Travis County Deed Records (3115 Tom Green). (Requested by Mr. John Jackson) Item Pulled from Agenda During the consent motion, Council pulled from the agenda for two weeks consideration of a resolution authorizing a one (1) year extension of a contract with Burnup & Sims of Texas, Inc. originally approved by Council on January 31, 1980, for electric utility transmission and distribution construction, alterations and line clearing work. a. Contracts Approved Approved the following contracts: BOUND TO STAY BOUND BOOKS, INC. West Morton Road Jacksonville, Illinois b. Bid Award c. (1) LELAND EQUIPMENT COMPANY 6900 S. IH 35 Austin, Texas (2) COMMERCIAL BODY CORP. 2501 East 5th Street Austin, Texas Bid Award (1) DATA DESIGN, INC. 1240 Oaknead Parway, Suite 310 Sunnyvale, California (2) ARTHUR ANDERSON & COMPANY 221 West 6th Street Austin, Texas Juvenile Books, Austin Public Libraries Twelve (12) Month Supply Agreement Item 1 - $45,000 - Truck mounted bodies, Vehicle and Equipment Services Department - Items LB1, LB6 - LB12, LB14 - LB17, LB20LB22, LB25, LB27 & LB29 - consisting of 31 units $185,993.00 Items LB2 - - LB5, LB18, LB19, LB23, LB24, LB26, LB28 consisting of 17 units $75,722.00 - Implementation of Financial Accounting System's Fixed Asset Program, Finance Department Seven (7) Month Contract Estimated cost: $74,000 Council Memo 3 Auction February 17, 1982 Approved disposal of by auction method on February 27, 1982 surplus vehicles and equipment. Public Hearings Set Set hearings on the following: a. An appeal from Mr. Jim Spence of the Planning Commission's decision regarding Barr Subdivision (C8S-80-094) for March 4, 1982 at 6:00 p.m. b. An appeal from Ms. Shiela Finneran, of the Planning Commission's decision regarding a Spectal Permit Application (C14p-81-098) for March 18, 1982 at 6:00 p.m. CONSENT ORDINANCES The Council, on Councilmember Mullen's motion, Councilmember Goodman's second, waived the requirement for three readings and finally passed the following ordinances in one consent motion: (5-0 Vote, Mayor Pro Tem Trevino, Councilmember Urdy absent) Cable Television Franchise Ordinance Passed through FINAL READING passage of an ordinance amending the channel line-up in the Cable Television Franchise Ordinance. Parking Meter Zones DELETE METER TYPE STREET LOCATION SIDE OF STREET 120 minutes 120 minutes 120 minutes Red River E. 15th St. E. 15th St. 1200-1400 block 500-700 700 block west side ADD 300 minutes 300 minutes 300 minutes E. 15th St. Red River E. 15th St. 1200-1400 block 500-700 block 700 block north & south sides north side west side north & south sides north side block 1 Council Memo 4 February 17, 1982 : : Zoning Ordinances Amended the 1981 Austin City Code (Zoning Ordinances) to cover the following changes: (Mayor Mc Clellan noted she was not present for a,b,c presentation and Councilmember Goodman not present for e, but both voted so it would pass 3 readings.) a. GERALD E. MANN By Tom Curtis C14-81-227 b. RIVERSIDE PLAZA JOINT VENTURE By Henry Franch & C.L. Reeves C14-81-226 c. GREAT HILLS, INC. By Holford & Carson C814-76-001 (81) d. CITY OF AUSTIN PLANNING DEPT. C14r-81-135 e. CITY OF AUSTIN PLANNING DEPT. f. DR. FRED A. PURCELL, WALTER VACKAR & NATER INVESTMENTS, LEON SCHMIDT CHILDREN'S TRUST NO. 1 By Kenney & Stone, Inc. C14r-81-154 11150 Jollyville Rd. From Interim "A" 1st to "0-1" 1st H&A 2295 E. Riverside Dr. also bounded by Burton Drive 8900-9006 Great Hills Trail and 5102-5202 Bluffside Drive 23-41 Waller Street Rear of 41-49-3/4 Waller Street, Rear of 1201-1205 Haskell Street, Rear of 36-56 Comal Street, 22-½-34½ Comal Street 1501-1511 Haskell Street An area generally bounded by Stassney Lane on the North, Manchaca Road on the East, William Cannon on the South & Williamson Creek on the West. (Tracts 1, and 3-6) 9215-9229 Jollyville Road and 9422 Research From "GR" 1st H&A to "C-2" & "C" 1st H&A From "BB" 1st H&A to PUD 1st H&A From "B" 1st H&A & "C" 4th to "AA" & "0" 1st H&A & "0" 3rd H&A From Interim "A" 1st H&A to "AA" & "A" 1st H&A From Interim "A" & "GR" 1st H&A to "0-1" 1st & 2nd H&A EMERGENCY PASSAGE OF ORDINANCE FOR C14-81-154 Items Pulled from Agenda Agenda: During the consent vote on ordinances, the following were pulled from the (1) Pulled for two weeks: Consideration of amending the 1981-82 Operating Budget Council Memo ITEMS PULLED - (Continued) 5 February 17, 1982 by appropriating $19,060 for the positions of full time Project Coordinator and a half-time secretary, from Robertson Hill project funds for the continuation of the Robertson Hill project coordination. (2) Pulled for two weeks consideration of approval of the following Five Year Approach Main: BILL MILBURN COMPANY - To pay the developer the City's share of the construction cost of a water approach main for Maple Run Subdivision. City cost participation for 16 and 24-inch lines - $216,959.89 (3) The following zoning ordinance was pulled off the agenda: JOHN C. WOOLEY, TRUSTEE C14r-81-230 214 N. Capital of Texas Hwy. From Interim "AA" 1st H&A to "0-1" 1st H&A ! : NEW EMPLOYEE ORIENTATION Councilmember Goodman introduced an item to Council to consider authorizing the American Federation of State, County and Municipal Employees to participate in new employee orientation programs for non Civil service employees, He said, "This item relates to AFSCME having the authorization to appear before the employees during the orientation process to present AFSCME's credentials, options and alternatives. That would include whatever groups appear before employees at orientation time." Mr. Meiszer said at the present time the Credit Union and perhaps the United Fund appear. The Firefighters and Police Association's have their presentation. Councilmember Goodman said, "So this would allow AFSCME to make its presentation during the employee orientation.classes." Mr. Albert DeLaRosa, City Attorney, told Council, "The only action required is to amend a resolution. Back in 1975 the Council passed a resolution dealing with various items related to union activity and the 1975 resolution provides that labor organizations may not conduct informational recruiting activities at any time on the City's business premises, nor may employees be solicited by the organization at any location during the employee's normal working hours.. The only thing required is to amend that providing them to do that during the regularly scheduled orientation sessions," Councilmember Goodman asked, "Will you prepare language then that amends that section of the resolution to allow for a presentation by AFSCME in the orientation session, only? I ask that the item be held until tomorrow when that language is prepared so we can vote on it." Mr. DeLaRosa said, "You can do that today. In your items from Council you are specifically saying to authorize participation in the new employee orientation program," i : Council Memo ORIENTATION 6 February 17, 1982 - (Continued) Motion The Council, on Councilmember Goodman's motion, Mayor McClellan's second, adopted a resolution authorizing the American Federation of State, County and Municipal Employees to participate in new employee orientation programs for non Civil Service employees. (5-0 Vote, Mayor Pro Tem Trevino, Councilmember Urdy absent.) ANNUAL BUDGET FORMAT Mr. Meiszer, City Manager, directed Council's attention to the 1982-83 Annual Budget Format copy which they have received. He said they were distributed just prior to the last meeting and contain proposed changes in the format of the budget document from the budget for the current year. Mr. Meiszer said, "My purpose in bringing this before you is to see if you will give your concurrence to moving in the direction of a program format which I think will focus more attention on the objectives of the budget in terms of the services that are actually rendered to the public rather than on the input and the internal organization as we currently have it. Probably the best thing for me to do is try to respond to any questions you might have about the proposed change in the format. I think it will be easier for you to deal with in that it facilitates the decision making process and the allocation of resources which you have to make where you have to take the limited financial resources and parcel them out among all the programs and services which the City provides. It focuses attention away from the minutia and detail which are still available, still exist, are necessary for managing and administering the budget throughout the year for control purposes but they are not necessary in my judgement for decision making process of allocating the resources among the competing objectives." Mayor McClellan asked about the performance measures. Mr. Meiszer said "Our purpose there is to try to give you an idea of the magnitude of the work load in addition to the quality. It is very difficult to quantify some of the services. which the City provides, but at least we can give you the idea of the volume of work, how much they do. If they can't tell you how well it is done we can at least indicate how much of it is done. In some cases I hope we can even indicate how it is done. We want to measure the quality and I would like to show a relationship between the amount of money spent, the number of people employed and the work load. and the objectives so you can look at one glance and ask yourself if this amount of money is worth this service and if it involves this many people. We'll have some statements that will describe the objectives and then during the first of the year we'll monitor on a monthly basis and a quarterly basis the performance. It's more than looking at man years or person years or person days of committment. It is actually looking at the output where we can find measurable things. The engineering area in Public Works should probably be the easiest and most traditional to measure. You can tell how many tons of solid waste are picked up and how many tons of asphalt you put down. It is more difficult in the service areas. You can count how many people were served. Then it gets even more difficult in the management areas. I don't advocate just keeping records and statistics for no purpose, but to only keep those which are useful and which will give some indication of how much is being done, how many people are doing it and what it is costing you. Then that can be compared Council Memo FORMAT - (Continued) 7 February 17, 1982 with something else and decide if it is worth it or not or whether it has a high enough priority to be funded." Councilmember Duncan said he thinks the report is excellent. Performance monitoring is one of the things the Council has complained about in the past. CONTRACTS APPROVED The Council, on Councilmember Mullen's motion, Mayor McClellan's second, adopted a resolution approving the following contract: (4-0 Vote, Councilmember Deuser was out of the room, Mayor Pro Tem Trevino and Councilmember Urdy absent) Bid Award - Automobiles, Vehicles and Equipment Services Department (1) CENTEX DATSUN 1400 South Congress Austin, Texas (2) MCMORRIS FORD - 808 West 6th Street Austin, Texas Items AS-1-1, 41 ea, & AS-1-2, 5 ea. $239,493.98 Items AS-3, 3 ea, PS-1, 28 ea. & P.S.-2, 5 ea. - $283,433.00 The Council, on Councilmember Mullen's motion, Mayor McClellan's second, adopted a resolution approving the following contract: (4-0 Vote, Councilmember Deuser was out of the room, Mayor Pro Tem Trevino and Councilmember Urdy absent) Bid Award (1) LEIF JOHNSON FORD, INC. 501 East Koenig Lane Austin, Texas (2) CEN-TEX DATSUN, INC. 1400 South Congress. Austin, Texas - Light duty trucks, Vehicle and Equipment Services Department - - Items LT-1-3, 1 ea., LT-2-1, 4 ea., LT-2-3, 1 ea., LT-4-1, 5 ea., LT-4-4, 2 ea., LT-4-5, 1 ea,, LT-7-1, 2 ea., LT-8-1, 1 ea., LT-9-1, 3 ea., LT-9-2, 1 ea., LT-9-3, 3 ea. $194,314.00 Items LT-3-1, 6 ea., & LT-3-8, 4 ea. $65,242.24 - - 1 ADJOURNMENT 4 Council adjourned its meeting at 2:50 Ρ.Μ.