City Council Frank C.Cooksey Mayor John Treviño, Jr. Mayor Pro Tem Council Members Mark Rose Smoot Carl-Mitchell - Sally Shipman George Humphrey Charles E. Urdy Jorge Carrasco City Manager Elden Aldridge City Clerk FOUNDED 2829 Austin City Council MINUTES For SPECIAL CALLED MEETING Council Chambers, 307 West Second Street, Austin, Texas Memorandum To: - SEPTEMBER 10, 1986 - 4:00 Ρ.Μ. Mayor Cooksey called to order the special called meeting of the Council, noting the presence of all Councilmembers. Mayor Cooksey announced Council would not have a discussion of Hotel Occupancy Tax Ordinance as listed on the budget. Nor would they consider appointments to the boards and commissions. A resolution to consider recommendation for the lease or lease purchase of office space for the Water and Wastewater Utility Department was postponed until September 11, 1986 at 5:00 p.m. Also postponed to the same time was an executive session to consider land acquisition and the Water and Wastewater lease purchase. ORDINANCE ADOPTING FY 1986-87 FINANCIAL PLAN Council had before them an ordinance to pass through first, second and third readings of the following ordinance adopting the FY 1986-87 Financial Plan: 8. b. c. d. e. Operating Budget Capital Improvements Program Budget Historic Property Tax Exemption Elderly and Disabled Homestead Exemptions Fee Rates and Charges A complete transcript of proceedings is on file in the City Clerk's office. Following are the motions made during the discussions: Discussion began on the proposed Capital Improvements Projects. The items discussed are included in the following memorandum. Council Memo 2. 9/10/86 Το: From: Date: Subject: MEMORANDUM Council Members Frank C. Cooksey, Mayor August 25, 1986 7CC Proposed Capital Improvements Projects There are several additions to the Proposed 1986-92 Capital Improvements Program that I would like to see either moved up into funded years or included in funded years. Those programs and the fiscal year I propose for their inclusion are as follows: PROPOSED ADDITIONS PARKS Prg. I.D. Number Prg. Name Fiscal Year Amount 87/86-46 Carver Museum 86-87 3,500,000 : 87/86-47 Fiesta Gardens 89-90* 5,100,000 83/86-54 Dick Nichols Dist. 88-89 350,00,0 Park - 75/86-56 Krieg Fields 86-87 135,000, 83/86-03 McBeth Pool 87-88 2,200,000 82/86-87 Ramsey Park 86-87 75,000 82/86-43 Spicewood Springs 87-88 150,000 Neighborhood Park 87/89-04 Golf Course 88-89 3,000,000 Development 83/86-19 Canyon Vista 87-88 50,000 75/86-44 Waller Creek 86-87 250,000 Improvements 87/86-24 Republic Square 86-87 400,000 *unfunded year : - Council Memo Capital Improvements 3 9/10/86 Page Two 1 87/86-34 Norwood House 86-87 300,000 83/86-47 Colorado River 88-89 250,000 Park Devel. 81/86-29 Old Bakery 86-87 350,000 not available Renaissance Market 87-88 20,000 not available Capital City Playhouse 87-88 2,500,000 Parks Total $13,530,000 PUBLIC WORKS not available Infrastructure Maintenance 86-87 not available 86-87 5,000,000 2,000,000 87/72-01 87/85-01 Improvements to Wait Housing Authority Streets (notes the Housing and Urban Development No Motion Agency has requested that the City accept the dedication of Housing Authority streets. This is the City's estimate as to what it will cost to bring the. streets up to standard. Public Works Total AFFORDABLE HOUSING Affordable Housing 86-87 & 87-88 @ 91-92 Library North Regional Total $7,000,000 5,000,000 $10,000,000 LIBRARY 88-89 3,180,000 Library Total $3,180,000 TOTAL PROPOSED ADDITIONS $33,710,000 VITE Council Memo 4 9/10/86 Capital Improvements Page Three Estimates are that these proposed additions, excluding the affordable housing, would add about a penny to the taxes for debt service in fiscal year 87-88. MANAGER'S RECOMMENDATIONS PARKS 87/86-45 Zaragosa Community 87-883 7-043,000,000 11,000,000 عمر PUBLIC WORKS 87/60-10 Webberville Rd. 86-87 395,000 Bridge 87/60-11 Tillery Street 86-87 626,000 Bridge 87/60-12 Bolm Road Bridge 86-87 862,000 87/62-47 need Mokan Boulevard 86-87 6,000,000 recok- /87/62-48 mendation Garden Center 86-87 600,000 Planning Cokim. from 4 Roadway Imprvs. (Stratford Dr.) Urban Fransportation Public Works Total $8,483,000 - Commission 87/72-01 82/83-01 AFFORDABLE HOUSING Affordable Housing 86-87 & 87-88 € Affordable Housing Total POLICE AND FIRE TRAINING FACILITIES Training Facility 87-88 5,000,000 86-87 " " 87-88 $10,000,000 2,050,000 FIRE 85/83-10 Burleson and Dorssett Area 87-88 1,768,000 - Council Memo Capital Improvements Page Four 5 9/10/86 85/83-11 Crow Lane and 87-88 1,425,000 North Bluff 85/83-13 Dessau Road and 87-88 1,425,000 Sprinkle Cutoff 85/83-14 Slaughter Lane and 87-88 1,767,000 South First 87/83-01 Travis Country and 87-88 1,767,000 Trail West Drive 87/83-05 Renovation of 86-87 93,000 Stations 6, 16, 18, 23 and EQ 87/83-10 Land Acquisition 86-87 2,874,000 87/83-11 Fire Trucks 86-87 2,036,000 87/83-12 Fire Station #1 87-88 1,430,000 87/83-13 Replacement for 86-87 1,470,000 Station #117 Fire Department Total $15,718,000 EMERGENCY MEDICAL SERVICES 87/93-01 Expansion 2, 4, 86-87 & 87-88 € 336,000 8 and 10 Emergency Medical Services Total $672,000 HEALTH 87/91-05 Montopolis Health 86-87 Center 87/91-06 Out Patient 87-88. Specialty Clinic Health Department Total TOTAL MANAGER'S RECOMMENDATIONS 100,000 2,811,000 2,911,000 $40,834,000 ? Council Memo Capital Improvements Page Five PARKS 6 TOTALS Proposed Addition Manager's Recommendation 9/10/86 13,530,000 1,000,000 PARKS DEPARTMENT TOTAL $14,530,000 PUBLIC WORKS Proposed Addition Manager's Recommendation 7,000,000 8,483,000 PUBLIC WORKS DEPARTMENT TOTAL $15.483.000 AFFORDABLE HOUSING Proposed Addition Manager's Recommendation 10,000,000 10,000,000 AFFORDABLE HOUSING TOTAL $20,000,000 LIBRARY Proposed Addition Manager's Recommendation LIBRARY TOTAL 3,180,000 0 $3,180.000 POLICE AND FIRE TRAINING FACILITIES Proposed Addition Manager's Recommendation 0 POLICE AND FIRE TRAINING FACILITIES TOTAL 2,050,000 $2.050.000 FIRE Proposed Addition Manager's Recommendation FIRE DEPARTMENT TOTAL 0 15,718,000 $15,718,000 : Council Memo 7 Capital Improvements Page Six 4 EMERGENCY MEDICAL SERVICES 9/10/86 Proposed Addition 0 Manager's Recommendation 672,000 EMERGENCY MEDICAL SERVICES TOTAL $672.000 HEALTH Proposed Addition Manager's Recommendation 0 2,911,000 HEALTH DEPARTMENT TOTAL $2.911.000 TOTAL PROPOSED ADDITIONS TOTAL MANAGER'S RECOMMENDATIONS TOTAL GENERAL OBLIGATION FUNDS PROPOSED FOR BOND ELECTION 33,710,000 40,834,000 $74.544.000 RECESS Council recessed its meeting from 5:25 p.m. to 7:30 p.m. : : Council Memo 8 Motion (No Roll Call - 9/10/86 Withdrawn) Mayor Cooksey made a motion, seconded by Councilmember CarlMitchell that improvements to Housing Authority streets item be placed in the Capital Improvements Program with a friendly amendment by Councilmember Carl-Mitchell that this be contingent on recommendation of the Urban Transportation Commission. The motion was withdrawn by Mayor Cooksey when Councilmember Urdy said he thought this should be sent back to the Planning Commission and through staff to obtain a firm recommendation on it. Councilmember Urdy said, "Now I don't know exactly what we need to do but again, I think it's a good goal, but I just think that's the way we ought to proceed with it...." Motion (No Roll Call - Withdrawn) Councilmember Carl-Mitchell made a motion to change the CIP item from land acquisition for the North Regional Library to land acquisition for four libraries and just have it titled "land acquisition". Councilmember Shipman seconded the motion. The motion was withdrawn by Councilmember Carl-Mitchell when Councilmember Rose explained the item should be left as it is in the CIP as it is now. Motion The Council, on Mayor Pro Tem Trevino's motion, Councilmember Carl-Mitchell's second, approved $3,000,000.00 for the Zaragosa Community Center. (7-0 Vote) Motion (No Roll Call) Councilmember Urdy made a motion proposing 22.5 million dollars for affordable housing with the schedule of funding as follows and $10,000,000 on the bond ballot: FY 86/87 FY 87/88 FY 90/91 FY 91/92 $5,000,000 $5,000,000 $6,000,000 $6,500,000 Mayor Pro Tem Trevino seconded the motion. There was no vote on the motion because after discussion it was decided to put this on the CIP as outlined in the Mayor's memo and as outlined above for FY 86 through FY 92. Councilmember Urdy said when they set the bond ballot they can decide what to put on it. Council Memo 9 Motion 9/10/86 Councilmember Shipman made a motion, seconded by Councilmember Carl-Mitchell, to exclude from the bed tax money $50,000 for emergency lighting and $50,000 for outside door improvements for Palmer Auditorium and fund them through the traditional CIP. Motion passed by a 6-0 Vote, with Councilmember Humphrey out of the room. Motion The Council, on Mayor Pro Tem Trevino's motion, Councilmember Urdy's second, adopted the 1986-87 Capital Improvements Budget. (6-0 Vote, Councilmember Humphrey out of the room.) Motion The Council, on Councilmember Urdy's motion, Mayor Pro Tem Trevino's second, adopted the 6 year Capital Improvements Program. (6-0 Vote, Councilmember Humphrey out of the room.) RECESS Council recessed its meeting from 9:50 p.m. to 10:25 p.m. BUDGET - (Continued) City Manager Carrasco stated: "As you know I have been visiting with each of you to try and develop a list of the programs that you wanted to consider adding to the budget. Based on your conversation I have tried to reconstruct that list and determine for which of those programs four or more of you were interested in including as a critical item on your list of program additions. The list I have given you represents a synopsis of that. I have accompanied that list of additions with proposed reductions to the General Fund in order to offset the cost of those additions within the "no tax increase" constraint you established. I've also identified General Fund revenue changes that would be required in order to accomplish that and I've been doing this with an eye toward not only satisfying the no tax increase restraint but also dealing with the substantial shortfall in revenue that we are projecting for the Growth Services Fund next year." Mr. Carrasco then referred to the two page memorandum and discussion followed before the following motions were made. Motion The Council, on Councilmember Rose's motion, Mayor Pro Tem Trevino's second, approved the following ADDITIONS TO GENERAL FUND BUDGET: (7-0 Vote) i - Council Memo ($525,000) ($166,000) ($294,405) ($200,000) ($143,500) ($125,000) ($47,000) $0 ($1,500,905) 10 Community Education Homeless Task Force Phase I Social Services Contracts MHMR Reduce Adult Sports Fee, Inc. Reduce Rec. Ctr. Fee Inc. Restore Community Enrichment 9/10/86 Funeral Escorts/ 2 FTE's/ Fee increase Sub-Total Additions Motion The Council, on Councilmember Rose's motion, Mayor Pro Tem Trevino's second, approved the following REDUCTIONS TO GENERAL FUND BUDGET: (7-0 Vote) -$717,073 -$391,283 Reduce Capital Outlay $24,332 - $55,000 -$200,000 - $25,400 Assessment/Do In-House -$113,000 - $50,000 - $49,772 Reduce Non Personnel Eliminate Fire Physical Fitness Coordinator Reduce 2 Vacant FTE's in EDIT Reduce Office/Other Equipment Maintenance Elim. Funding for Social Svcs. Needs Continue Current Means of Staffing Fire Dept. Smoke Buster Reduce General Fund/Terminal Pay Policy Change Change Eliminate Fire Communications Program ($1,625,860) Sub-total Reductions Motion The Council, on Councilmember Rose's motion, Councilmember Carl-Mitchell's second, approved the following GENERAL FUND REVENUE INCREASES: (7-0 Vote) $773,000 $290,000 $133,728 $1,196,728 Increase Drainage Fee from $1.05 to $1.30 Increase Public Works Utility Cut Fee Fund Fire Inspection Program Change Through Inspection Fee Sub-total Revenue Increases Council Memo 11 Motion 9/10/86 The Council, on Councilmember Rose's motion, Mayor Cooksey's second, approved the 53 hour work week for the Fire Department for the full $206,000.00 package and instruct the City Manager to see if there is a way to find funds for the additional 20 year career change differential. (7-0 Vote) Motion The Council, on Councilmember Rose's motion, Councilmember Shipman's second, approved the following motion concerning the Police Department: (7-0 Vote) Delete the one and one half percent increase; delete the one half step increase in grades 8, 12 and 16; delete the tuition and education incentive pay; and delete the field training officer pay, all for a total of $762,173.00; Add a 2 and 1/2 percent increase for $632,680.00 and a 6-month increase at 3 and 1/2 percent for $446,545.00: TOTAL PACKAGE $1,079,225.00. Additionally, within the Police Department operating budget, we would delay the implementation of the ROPE Program for six months, for an estimated cost savings of $200,000.00 and delay the additional vice officers that we're putting on there for six months, and delay tele-serve program for six months. That is all simply delaying implementations, things that will probably take us that long to staff up anyway. Those are a savings of $400,000.00, making the program a revenueneutral program change for this year. Motion The Council, on Councilmember Rose's motion, Councilmember Carl-Mitchell's second, approved the City Manager's recommendation on the Growth Services Fund to increase fees by 5% and reduce five FTE's and the transfer of additional funds totaling $1,327,596.00. (7-0 Vote) Motion - The Council, on Councilmember Rose's motion, Mayor Pro Tem Trevino's second, passed through SECOND READING ordinances adopting the FY 1986-87 Financial Plan, as amended, and as listed by the City Manager; and including adjustments to other funds as follows: (7-0 Vote) (SEE ADDENDUM FOR MANAGER'S RECOMMENDATIONS) $153,950 Reduce Water/Wastewater Consultant Contracts $77,600 Reduce Electric Consulant Contracts $231,550 ADJOURNMENT - Council adjourned its meeting at 11:50 P.Μ. 1 Council Memo- 12 9/10/86 ADDENDUM GENERAL FUND/GROWTH SERVICES FUND BUDGET PROPOSAL FROM CITY MANAGER Additions to General Fund Budget ($525,000) ($166,000) Community Education Homeless Task Force Phase I ($294,405) Social Services Contracts ($200,000) MHMR ($143,500) Reduce Adult Sports Fee Inc. ($125,000) Reduce Rec. Ctr. Fee Inc. ($47,000) $0 Restore Community Enrichment Funeral Escorts/2 FTE's/ Fee increase ($1,500,905) Sub-Total Additions -$717,073. -$391,283 $24,332 - $55,000 -$200,000 - $25,400 -$113,000 - $50,000 $49,772 -$206,000 $1,831,860 $773,000 $290,000 $133,728 $1,196,728 $550,000 ($750,000) $200.000 $1,327,683 Reductions to General Fund Budget Reduce Capital Outlay Reduce Non Personnel Eliminate Fire Physical Fitness Coordinator Reduce 2 vacant FTE's in EDIT Reduce Office/Other Equipment Maintenance Elim. Funding for Social Svcs. Needs Assessments/ Do In-House Continue Current Means of Staffing Fire Dept. Smoke Buster Reduce General Fund/Terminal Pay Policy Change Eliminate Fire Communications Program Change 53 Hour Work Week & Eliminate Fire 20 Year Career Diff. & Assignment Pay for Assistant Fire Chiefs Sub-Total Reductions General Fund Revenue Increases Increase Drainage Fee From $1.05 to $1.30 Increase Public Works Utility Cut Fees Fund Fire Inspection Program Change Through Sub-total Revenue Increases Other Adjustments Inspection Fee Street Maintenance Refund (not previously counted) Reduce Sales Tax Estimate Sub-total Other Adjustments Net Available in General Fund Council Memo 13 9/10/86 ADDENDUM : : :: ($2,117,447) $789,851 Growth Services Fund Current Balance Increase Fees 5%/ Reduce 5 FTE's ($1,327,596) Required Additional General Fund Transfer $87 $153,950 Amount Available After Additional Growth Services Transfer Adjustments to Other Funds Reduce Water/Wastewater Consultant Contracts $77,600 Reduce Electric Consultant Contracts $231,550 Sub-Total ) -