i AUST FOUNDED 1820 Austin City Council MINUTES - SPECIAL CALLED MEETING November 02, 1994 TOWN LAKE CENTER - 1:30 Ρ.Μ. Mayor Todd called the meeting to order noting the absence of Councilmembers Mitchell and Reynolds. Councilmembers Mitchell and Reynolds arrived at 1:55 P.M. PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING : 1. Review of Proposed Agenda Items from City Manager for November 17, 1994. Jesus Garza, City Manager, stated the following items would be proposed: a) Extension of contract for Rosewood Entertainment Center b) Funding, Capitol City Playhouse ; c) Recommendations of Disparity Study to be reported at Worksession :: d) Recommendations relating to Animal Shelter 2. Review of Proposed Agenda Items from Council for November 17, 1994. 1) Mayor Pro Tem Nofziger proposed the following items: a) '96 plan of Austin Convention and Visitors Bureau to welcome new visitors to Austin as a result of the move of The University of Texas to the "Big 12" Conference. b) Host The University of Texas - Oklahoma University annual football classic on a rotating basis with Norman, Oklahoma. 2) Councilmember Garcia proposed the following item: a) Proposal of Austin Independent School District joint use of facilities. 3) Councilmember Shea proposed the following item: a) To include proposals from Austin Community College and Travis County in joint use of facilities. MINUTES 1 NOVEMBER 2, 1994 4) Councilmember Goodman proposed the following items: a) Separation of receipts by Municipal Court from ticketing parking violators of designated handicap parking areas. b) Strategies and methods of implementation of intercity creeks and quality of life. 1 c) Avenue for City of Austin employees to make suggestions and receive recognition for cost cutting and red tape procedures. : BRIEFINGS AND DISCUSSIONS 3. AUSTIN CONVENTION AND VISITORS BUREAU - MARKETING PLAN Presented by Oscar Rodriguez and Karen Jordan 4. DOWNTOWN INITIATIVES Presented by Jim Smith, Assistant City Manager, and Jerry Trimble of Keyser Marston. 5. AUSTIN METROPOLITAN AREA TRANSPORTATION PLAN Presented by Michael Aulick and Liz Badger : 6. PRESENTATION FROM VENDORS FOR SERVICES FOR THE NEW AUSTIN AIRPORT: MINUTES OCIP: Hobbs Group, Inc. Presented by Tom Stiles Recruiting and Outreach: Technical Business: : Marsh and McLennan Presented by Musheer Robinson, Myra McDaniel, Richard Jackson, Fred Graham, Cindy McPherin, Steve Sadler Business Resource Consultants : Presented by Carol Hadnot, Stephanie Charles, Marion Sanchez-Lozano, Nancy Tweddell, Frances Cornejo, Michael Haney, and Charitta Bryant DRZ Joint Venture Presented by Dawnna Dukes, Creola Shav Dos'Reis, Eleanor Thompson, and Larraine Benedikt RZ & Associates Presented by Dr. Eduardo Caberra, John Johnson, Andrew Ramirez, and Sal Valdez Rollins Hudig Hall/Bonds & Insurance Services Presented by Sherry Aaron, Mark Driskell, Jose Alcorta, Gloria Whitehead, Dr. Dick Davis, Bob Harwood, Dr. M. J. Anderson, and Roland Potida 2 NOVEMBER 2, 1994 ! : ACTION ON THE FOLLOWING 7. 8. 9. Approve negotiation and execution of a two (2) year contract with DRZ JOINT VENTURE, D.M. DUKES AND ASSOCIATES (DBE), and RZ AND ASSOCIATES, (DBE), Austin, Texas, to provide recruiting and outreach services to refer small and Disadvantaged Business Enterprise (DBE) contractors to provide work for the New Airport Project (NAP), in an amount not to exceed $432,441, with three (3) one (1) year extension options in amounts not to exceed $225,998, $232,778 and $239,762 respectively, for a total amount not to exceed $1,130,979. (Funding was included in the 1993-94 Capital Budget for Aviation; funding for the extension options is contingent upon available funding in future budgets.) Best proposal of six (6). No M/WBE Subcontracting opportunities were identified. Postponed until November 3, 1994 Council Meeting Approve negotiation and execution of a two (2) year contract with MARSH & MCLENNAN, San Antonio, Texas, for administrative services for an owner controlled insurance program (OCIP), for the New Airport Project (NAP), in an amount not to exceed $1,340,874, with three (3) one (1) year extension options, in an amount not to exceed $737,630.67 per extension, for a total amount not to exceed $3,553,716. (Funding was included in the 1993-94 Capital Budget for Aviation; funding for the extension options is contingent upon available funding in future budgets.) Best proposal of eight (8). DBE Subcontractor participation: 35% (35% MBE, OX WBE). Postponed until November 3, 1994 Council Meeting Approve negotiation and execution of a two (2) year contract with ROLLINS HUDIG HALL AGENCY OF TEXAS, INC., and BONDS AND INSURANCE SERVICES, INC., (DBE), Dallas, Texas, to provide technical business assistance, bonding, financing and training services to small contractors and construction suppliers for the New Airport Project (NAP), in an amount not to exceed $1,627,208, with three (3) one (1) year extension options in amounts not to exceed $963,819 per extension, for a total amount not to exceed $4,,518,665. (Funding was included in the 1993-94 Capital Budget for Aviation; funding for the extension options is contingent upon available funding in future budgets.) Best proposal of nine (9). DBE Subcontractor participation: 84.6% (48.9% MBE, 35.7% WBE). Postponed until November 3, 1994 Council Meeting At the request of Councilmember Mitchell, the following speakers responded to direct questions from Council. Mari Rodriguez Barr, Olga Vera, Robena Jackson, Joseph C. Newton, Stacy Taylor, Richard Miscoe, Juan Garcia, Clem Brown, and Margie Hernandez MINUTES 1 3 NOVEMBER 2, 1994 CITIZEN COMMUNICATIONS (A maximum of 10 citizens to speak on posted policy briefings. Each citizen will be given 3 minutes to speak) ADJOURN AT 8:00 P.Μ. 17th November Approved this day of , 1994, on Councilmember Garcia's motion, Mayor Pro Tem Nofziger's second, 5-0 vote, Councilmembers Mitchell and Reynolds temporarily absent. MINUTES 4 NOVEMBER 2, 1994 ! i