TY OF 日 AUSTIN FOUNDED 1939 Austin City Council MINUTES WORKSESSION June 07, 1995 Mayor Pro Tem Nofziger called the meeting to order, noting the temporary absence of Mayor Todd, Councilmembers Garcia, and Reynolds. PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 1. Review of Proposed Agenda Items from City Manager for June 22, 1995. 2. Review of Proposed Agenda Items from Council for June 22, 1995. BOARD AND COMMISSION REPORTS 3. Electric Utility Commission Report - Marilyn Jones, Chair Presentation by John Moore 4. Resource Management Commission Report - Glee Ingram, Chair Presentation by Glee Ingram EXECUTIVE SESSION (No Public Discussion on These Items) Executive session held at 2:05 P.M. to 5:05 P.M. on items 5 through 13. The City Council will announce that it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matters. No final action will be taken on any subject or matter unless specifically listed on the agenda for this meeting. Staff Briefing - Section 551.075 5. 6. Staff briefing on the electric revenue requirements, rate comparisons, and competition in the electric utility industry. (No City Council deliberation permitted under Section 551.075) Staff briefing on the proposed Infrastructure Ordinance, including its impact on current and future 7. users of City-owned Utility Infrastructure. (No City Council deliberation permitted under Section 551.075) Staff briefing on Holly Power Plant issues including recommendations on the Request for Proposals for Power Resources, and the status of Holly Power Plant noise abatement and transmission projects. (No City Council deliberation permitted under Section 551.075) Advice of Counsel - Section 551.071 8. Seek legal advice concerning the City's options related to the Request for Proposals for Power Resources to replace the Holly Street Power Plant, and the location of the proposed reroute of the Holly to Seaholm Transmission line. 9. Discuss City of San Antonio, Texas et al v. Westinghouse Electric Corp., Cause No. 90-5-00684-C, in the 23rd District Court of Matagorda County, Texas. 10. Discuss Houston Lighting and Power Company v. City of San Antonio, et al, Cause No. 88-923-E, in the 101st District Court of Dallas County, Texas. 11. Discuss City of Austin v. Houston Lighting and Power Company, Cause No. 94-007946, in the 164th District Court of Harris County, Texas. 12. Discuss ownership interest in South Texas Nuclear Plant. 13. Discuss possible amendments to Chapter 5-7 of the City Code. BRIEFINGS AND DISCUSSIONS 14. Monthly Electric Utility Report Presentation by John Moore, Laura Doll and Beth Garza ORDINANCES 15. 16. Approve third reading of an ordinance amending the City Code to add Chapter 18-6, establishing and regulating the use by third parties of City-owned Utility Infrastructure, and establishing a penalty for violation of this ordinance. (No fiscal impact. Application and usage fees and charges to be set by separate ordinance or contract.) No action until June 29, 1995 Authorize acceptance of a grant in the amount of $3,000 from The Home Depot to help defray costs associated with the Fourth Annual Green Building Conference, which was held May 5-7, 1995; amend Ordinance No. 940912-D, the 1994-95 operating budget, by increasing budgeted revenue and expenditures by $3,000 in the Environmental and Conservation Services Special Revenue Fund. (No City match is required.) (Recommended by Resource Management Commission) Ordinance 950607-A approved RESOLUTIONS 17. 18. 19. Approve the purchase of Lot 17, Linda Vista Subdivision, located at 10806 Linda Vista Lane, Del Valle, in Travis County, Texas, from Ernestor and Maria N. Rodriguez, for the construction of a transmission line project for the Garfield and Onion Creek Substations, in the amount of $55,000. (Funding was included in the 1994-95 Capital budget of the Electric Utility Department.) Approved Approve the purchase of a 4.202 acre parcel of land and improvements, located at 3109 Burleson Road from Eula Mae Land et. al., for the reconstruction of an electric transmission line, in the amount of $150,000. (Funding was included in the 1994-95 Capital budget of the Electric Utility Department.) Approved Approve execution of a twelve (12) month supply agreement with POWER SUPPLY OF AUSTIN, INC., Austin, Texas, for the purchase of electrical supplies required for general construction maintenance and repairs at various job sites within the Electric Utility Department, in the amount of $94,717 with the option to extend for two (2) additional twelve (12) month periods in the amount of $94,717 per extension, for a total amount of $284,151. (Funding in the amount of $31,572 is available in the 1994-95 operating budget of the Electric Utility Department. Funding for the final eight (8) months and the extension options is contingent upon available funding in future budgets.) Low bid of eleven (11) meeting specifications. No M/WBE Subcontracting opportunities were identified. Approved 20. Approve execution of a contract with ABB POWER T&D COMPANY, INC., Greensburg, Pennsylvania, for the purchase of one (1) outdoor power circuit breaker and technical training in circuit breaker installation, in the amount of $85,750. (Funding was included in the 1994-95 Capital budget of the Electric Utility Department.) Sole Source. No MWBE Subcontracting opportunities were identified. 21. 22. Approved Approve execution of a contract with JOY TECHNOLOGIES, INC., JOY/GREEN FAN DIVISION, New Philadelphia, Ohio, for the purchase of various hardware necessary for the rebuilding of inlet vane assemblies on the Decker Power Plant Unit No. 21 force draft van, in the amount of $53,002. (Funding is available in the 1994-95 operating budget of the Electric Utility Department.) Sole Source. No M/WBE Subcontracting opportunities were identified. Approved Authorize negotiation and execution of a Professional Services Agreement with KATTNER/FVB DISTRICT ENERGY, INC., Minneapolis, Minnesota, for the Downtown Area District Heating and Cooling Economic Evaluation, in the maximum amount of $35,000. (Funding is available in the 1994-95 operating budget of the Electric Utility Department.) Best qualification statement of six (6). No M/WBE Subconsulting opportunities were identified. Approved 23. Approve the selection of two firms: ENVIRONMENTAL RESOURCE CONSULTANTS, INC., (MBE/MH), Austin, Texas, in the estimated annual amount of $270,000 with two (2) twelve (12) month extension options in the estimated amount of $210,000, for a total maximum contract amount of $690,000; and ENVIRONMENTAL TECHNOLOGIES, INC., (WBE/FR), Austin, Texas, in the estimated annual amount of $180,000 with two (2) twelve (12) month extension options in the estimated amount of $140,000, for a total maximum contract amount of $460,000 for three (3) year continuing professional services agreements for the Electric Utility Department Asbestos and Lead Abatement Project Planning, Design, Air Monitoring, Inspection and Remediation Audit Services. (Funding in the amount of $225,000 is available in the 1994-95 operating budget of the Electric Utility Department. Funding in the amount of $225,000 was included in the 1994-95 Approved Capital budget of the Electric Utility Department. Funding for the extension options is contingent upon available funding in future budgets.) Best qualification statements of six (6). Environmental Resource Consultants, Inc.: 12% MBE, 3% WBE Subcontractor participation. Environmental Technologies, Inc.: 8% MBE, 3% WBE Subconsultant participation. 24. 25. Approved Items 16 through 23 approved, on Councilmember Garcia's motion, Councilmember Shea's second, 6-0 vote, Councilmember Mitchell temporarily out of room. Approve the route of an electric transmission line connecting the Holly Street and Seaholm Power Plants through portions of Waller Beach Park, Festival Beach Park, Holly Beach Park and Fiesta Gardens Park. (No fiscal impact.) Postponed to June 22, 1995 Motion made on Alternative 1, on Councilmember Garcia's motion, Mayor Pro Tem Nofziger's second, 2-3-2 vote, Mayor Todd and Councilmembers Goodman and Reynolds voting "NO", Councilmembers Mitchell and Shea abstaining. Motion failed. Motion made on Alternative 1B, on Councilmember Reynolds' motion, Councilmember Goodman's second, 3-3-1 vote, Mayor Todd, Mayor Pro Tem Nofziger and Councilmember Garcia voting "NO", Councilmember Shea abstaining. Motion made to reconsider Alternative 1B, on Councilmember Reynolds' motion, no second. Approve the negotiation and execution of a twelve (12) month contract with DUKE ENGINEERING & SERVICES, INC., Charlotte, North Carolina, for technical consulting services which will give the Electric Utility Department the ability to implement and manage an effective maintenance program that maximizes service reliability and safety in a cost effective manner, in an amount not to exceed $750,000 with the option to extend for four (4) additional twelve (12) month periods in an amount not to exceed $750,000 per extension, for a total amount not to exceed $750,000 per extension, for a total amount not to exceed $3,750,000. (Funding in the amount of $312,500 is available in the 1994-95 operating budget of the Electric Utility Department. Funding for the final seven (7) months and the extension options is contingent upon available funding in future budgets.) Best proposal of three (3). 10% MBE, 5% WBE Subcontractor participation. Approved with a friendly amendment by Councilmember Goodman stating that: Because of the broad scope of possible consultant services described in the backup, a proposed amendment to the contract language is: "...$3,750,000;" That Council is given a report on the improved maintenance and safety procedures and operation, competitive factors, and a work plan for the extension contract year prior to any extension approval; "and authorities...", on Councilmember Garcia's motion, Councilmember Shea's second, 5-1 vote, Mayor Pro Tem Nofziger voting "NO", Councilmember Mitchell temporarily out of room. 26. Approve execution of a contract with HARRIS CANADA, INC., Alberta, Canada, for the purchase of radios and remote terminal units for the Electric Utility Department, in an amount not to exceed $159,347. (Funding was included in the 1994-95 Capital budget of the Electric Utility Department.) Low bid of six (6). No M/WBE Subcontracting opportunities were identified. Approved 27. Approve execution of a contract with PHILADELPHIA GEAR CORPORATION, Houston, Texas, for the purchase and installation of a model 8AP gear reducer (controls the operational speed of an air preheater, which provides a vital link between the boiler gas combustion chamber and the exhaust stack running off of a boiler), in the amount of $42,050. (Funding is available in the 1994-95 operating budget of the Electric Utility Department.) Sole Source. No M/WBE Subcontracting opportunities were identified. 28. 29. Approved Approve execution of a contract with SOUTHWEST OCEAN SERVICES, INC., Houston, Texas, for the purchase of synthetic pulling line for use in the construction and operation of transmission lines, in the amount of $91,800. (Funding is available in the 1994-95 operating budget of the Electric Utility Department.) Low bid of three (3). No M/WBE Subcontracting opportunities were identified. Approved Approve execution of a twelve (12) month service agreement with MONTGOMERY KONE, INC., Austin, Texas, for elevator repair and preventive maintenance for the elevators at the Holly, Decker, and Seaholm Power Plants, the Energy Control Center, and the Kramer Lane Service Center, in the amount of $109,948 with the option to extend for two (2) additional twelve (12) month periods in the amount of $26,100 per extension, for a total amount of $162,148. (Funding in the amount of $92,548 is available in the 1994-95 operating budget of the Electric Utility Department. Funding for the final eight (8) months and the extension options is contingent upon available funding in future budgets.) Low bid of three (3) meeting specifications. No M/WBE Subcontracting opportunities were identified. Approved Items 26 through 29 approved, on Councilmember Garcia's motion, Councilmember Shea's second, 6-0 vote, Councilmember Mitchell temporarily out of room. 30. Authorize proceeding with the construction of the sound absorption wall at the Holly Power Plant as part of the Electric Utility Department's ongoing Noise Mitigation Phase II project in the estimated amount of $160,000. (Funding is available in the 1994-95 operating budget of the Electric Utility Department.) Postponed Energy Rebates (Items 31-32) 31. Approve the issuance of a Letter of Intent and a rebate in the amount of $47,150 to Ewing Properties for the installation of high-efficiency heat pump air conditioning equipment at the Los Arboles Phase II Apartments, located at 9801 Stonelake Boulevard. Energy improvements qualifying for this rebate will save an estimated 112 kilowatts at a program cost of $421 per kilowatt saved. Each high efficiency heat pump air conditioner will save the resident between $67 and $113 per cooling season in energy costs. (Funding is available in the 1994-95 operating budget of the Conservation Rebates and Incentives Fund.) (Recommended by Resource Management Commission) Approved 32. Approve the issuance of a Letter of Intent and a rebate in the amount of $87,780 to Security Capital Pacific Trust for the installation of high efficiency heat pump air conditioning equipment at the Ridgeline Village II Apartments, located at 4701 Staggerbrush Road. Energy improvements qualifying for this rebate will save an estimated 214 kilowatts at a program cost of $410 per kilowatt saved. Each high efficiency heat pump air conditioner will save the residents between $68 and $90 per cooling season in energy costs. (Funding is available in the 1994-95 operating budget of the Conservation Rebates and Incentives Fund.) (Recommended by Resource Management Commission) 33. Approved Items 31 and 32 approved, on Councilmember Garcia's motion, Councilmember Shea's second, 6-0 vote, Councilmember Mitchell temporarily out of room. PRESENTATION Community Action Network Restructuring Postponed to June 8, 1995 CITIZEN COMMUNICATIONS (A maximum of 10 citizens to speak on posted items. Each citizen will be given 3 minutes to speak.) Speaker cards on file at City Clerk's Office. ADJOURNED at 6:10 P.M. on Councilmember Garcia's motion, Councilmember Reynolds' second, 5-0 vote, Councilmember Shea temporarily out of room, Mayor Pro Tem Nofziger absent. Approved on this the 22nd day of June 1995, on Mayor Pro Tem Garcia's motion, Councilmember Nofziger's second, 6-0 vote, Councilmember Shea absent.