TY OF AUSTIN FOUNDED 1839 Austin City Council MINUTES SPECIAL CALLED MEETING September 06, 1995 Mayor Pro Tem Garcia called the meeting to order, Mayor Todd, Councilmembers Shea and Nofziger temporarily absent. PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 1. Review of Proposed Agenda Items from City Manager for September 14, 1995. 2. Review of Proposed Agenda Items from Council for September 14, 1995. BOARD AND COMMISSION REPORTS 3. Electric Utility Commission Report - Marilyn Jones, Chair Presentation given by John Moore 4. Resource Management Commission Report - Glee Ingram, Chair Presentation given by Peter Phifer and Roger Duncan BRIEFINGS AND DISCUSSIONS 5. Revenue Update Presentation given by Betty Dunkerley and Charles Curry 6. Monthly Electric Utility Report Presentation given by John Moore EXECUTIVE SESSION (No Public Discussion on These Items) The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matters. No final action will be taken on any subject or matter unless specifically listed on the agenda for this meeting. 7. Discuss City of San Antonio, Texas, et al v. Westinghouse Electric Corp., Cause No. 90-5-00684-C, in the 23rd District Court of Matagorda County, Texas. 8. Discuss Houston Lighting and Power Company v. City of San Antonio, et al, Cause No. 88-923-E, in the 101st District Court of Dallas County, Texas. RESOLUTIONS 9. Approve Change Order #3 with LAMBDA CONSTRUCTION COMPANY, New Braunfels, Texas, for additional quantities of ductlines, concrete paving and electrical equipment required for design modifications involved in the construction of the Ed Bluestein Substation, in the amount of $35,369.20, for a total contract amount of $1,183,209.20. (Funding was included in the 1994-95 Capital budget of the Electric Utility Department.) 1.63% MBE, 0% WBE Subcontractor participation. Approved 10. Approve negotiation and execution of a twelve (12) month contract with ON-LINE RESOURCES, INC., (MBE/MA), Longwood, Florida, to provide a continuation of computer programming support services needed to complete the existing development of Oracle based business and engineering applications, in an amount not to exceed $250,000. (Funding is available in the 1994-95 operating budget of the Electric Utility.) Best proposal of four (4). 10% MBE, 5% WBE Subcontractor participation. Approved 11 Approve execution of a contract with THERMO JARRELL ASH, Franklin, Massachusetts, for upgrade services for an existing atomic absorption instrument workstation at the Holly Power Plant, in the amount of $74,000. (Funding was included in the 1994-95 Capital budget of the Electric Utility Department.) Sole Source. No M/WBE Subcontracting opportunities were identified. Approved 12. Approve execution of a contract with GAS TURBINE CORPORATION, East Granby, Connecticut, for the repair of a gas turbine engine at the Decker Power Plant, in the amount of $64,748.78. (Funding is available in the 1994-95 operating budget of the Electric Utility Department.) Low bid of four (4). No M/WBE Subcontracting opportunities were identified. Approved 13. Approve ratification of an emergency contract award with WESCO DISTRIBUTING, INC., San Antonio, Texas, for the purchase of three (3) low voltage bushings necessary to avoid transformer failure at the Holly Power Plant, in the amount of $54,450. (Funding is available in the 1994-95 operating budget of the Electric Utility Department.) Sole Source. No M/WBE Subcontracting opportunities were identified. Approved 14. Approve execution of a contract with RICHARDSON PAINT COMPANY, INC., Austin, Texas, to repaint and clean autotransformers at Burleson and Lytton substations, in the amount of $87,035.55. (Funding is available in the 1994-95 operating budget of the Electric Utility Department.) Low bid of three (3). No M/WBE Subcontracting opportunities were identified. Approved 15. Approve execution of a contract with TECHLINE, INC., Austin, Texas, for the purchase of eight (8) 75 KVA distribution transformers which reduce primary voltage of the electric distribution system to the utilization voltage servicing commercial customers, in the amount of $37,000. Low bid of seven (7) meeting specifications. No MWBE Subcontracting opportunities were identified. Approved 16. Approve execution of a contract with TECHLINE, INC., Austin, Texas, for the purchase of five (5) 500 KVA distribution transformers, in the amount of $52,550. (Funding was included in the 1994-95 Capital budget of the Electric Utility Department.) Low bid of seven (7) meeting specifications. No M/WBE Subcontracting opportunities were identified. Approved 17. Approve execution of a contract with SIEMENS ENERGY & AUTOMATION, INC., Dallas, Texas, for the purchase of eleven (11) 145kV outdoor power circuit breakers used to protect electrical equipment and transmission lines from damage caused by excessive electrical currents, in the amount of $570,510. (Funding was included in the 1994-95 Capital budget of the Electric Utility Department.) Low bid of six (6). No M/WBE Subcontracting opportunities were identified. Approved 18. Approve the execution of a contract with SEQUEL DATA SYSTEMS, (MBE/FH), Austin, Texas, for the purchase and installation of two (2) DEC Alpha 2100 computer systems to support the Electric Utility Department's outage restoration efforts during stormy weather and other incidents which disrupt the power transmission and distribution system, in an amount not to exceed $366,515. (Funding was included in the 1994-95 Capital budget of the Electric Utility Department.) Low bid of five (5) meeting specifications. No M/WBE Subcontracting opportunities were identified. Approved 19. Approve modification of a contract with TMG CONSULTING, INC., (MBE/MN), Austin, Texas, to provide additional consulting services to determine alternatives and associated costs for the improvement of the City's utility billing system, in an amount not to exceed $131,200, for a total contract amount not to exceed $262,700. (Funding was included in the 1994-95 Capital budget of the Electric Utility Department.) No M/WBE Subcontracting opportunities were identified. Approved 20. Approve execution of twelve (12) month supply agreements with PRIESTER-MELL & NICHOLSON, INC., Austin, Texas, in the amount of $52,148.62; POWER SUPPLY, INC., Austin, Texas, in the amount of $109,218.40; TECHLINE, INC., Austin, Texas, in the amount of $64,872.50; and SISTERS SUPPLY, INC., Lockhart, Texas, in the amount of $85,301.45 for the purchase of underground electrical items with the option to extend each contract for two (2) additional twelve (12) month periods in the respective amounts shown above. (Funding is contingent upon approval of the proposed 1995-96 operating budget of the Electric Utility Department. Funding for the extension options is continent upon available funding in future budgets.) Low bids of ten (10). No M/WBE Subcontracting opportunities were identified. Approved 21. Approve execution of a twelve (12) month coal supply contract with KENNECOTT ENERGY COMPANY, Gillette, Wyoming, for the purchase of coal for the Fayette Power Project, in the amount of $4,061,120 with two (2) twelve (12) month extension options in amounts of $4,178,965 and $4,305,875 respectively, for a total contract amount of $12,545,960. (Funding in the amount of $3,045,840 for is available through Electric Fuel Charge revenue. Funding in the amount of $1,015,280 is available through Electric Fuel Charge revenue. Funding for the extension options is contingent upon available funding in future budgets.) Low bid of nine (9). No M/WBE Subcontracting opportunities were identified. 22. Approved Approve a second modification to a contract with BARAKAT & CHAMBERLAIN, INC., Westlake, Texas, for additional services to augment the review of the city's demand side management programs, in the amount of $140,000 for a total contract amount of $272,715. (Funding in the amount of $20,000 is available in the 1994-95 operating budget of the Environmental and Conservation Services Department; the remaining $120,000 is contingent upon approval of the proposed 1995-96 operating budget.) No M/WBE Subcontracting opportunities were identified. Approved 23. Approve the selection of MORALES AND ASSOCIATES, INC., (MBE/MH), Austin, Texas, for negotiation and execution of a professional services agreement for an initial one (1) year period at $150,000, with the option of extending the contract for two (2) one (1) year periods in an amount not toe exceed $60,000 per extension, to provide architectural design and construction phase services for improvements to public facilities and properties in the Holly Power Plant neighborhood, for a total contract amount of $270,000. [Funding in the amount of $150,000 is available in the 1994-95 Capital Budget for the Electric Utility Department; additional funding is contingent upon extension of the contract. An activities center to be designed under this contract will have an estimated annual operating cost to the Parks and Recreation Department (General Fund) in the amount of $162,590. A funding source for operating costs has not yet been identified.] Best proposal of eight (8). 28% MBE, 5% WBE Subcontractor participation. Approved Items 9 through 23 approved on Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 7-0 vote. 24. Authorize Phase Two of the Price Waterhouse LLP contract to proceed with the Competitive Performance Review (management audit) of the Electric Utility Department. ($404,057 remains from prior Council authorization in the 1994-95 operating budget for the Electric Utility.) [Related to Item 25] Postponed 25. Authorize an amendment to the contract with Price Waterhouse LLP to finalize the competitive assessment by developing enhanced public power options, develop and present the final results of the competitive assessment and advise City Council and staff for an amount not to exceed $327,600 for a total contract amount not to exceed $993,637. (Funding is available in the 1994-95 operating budget of the Electric Utility Department.) [Related to Item 24] Postponed ITEMS FROM COUNCIL 26. Discuss the effect of Concealed Handgun Law (SB 60) on City facilities. (Mayor Bruce Todd) Discussion held no action taken CITIZEN COMMUNICATIONS (A maximum of 10 citizens to speak on posted action items. citizen will be given 3 minutes to speak.) Each ADJOURNED at 3:30 p.m., on Mayor Pro Tem Garcia's motion, Councilmember Nofziger's second, 6-0 vote, Councilmember Reynolds out of room. Approved on this the 14th day of September, 1995, on Councilmember Goodman's motion, Mayor Pro Tem Garcia's second, 5-0 vote, Mayor Todd and Councilmember Shea absent.