ㅂ TY OF AUSTIN FOUNDED 1839 Austin City Council MINUTES SPECIAL CALLED MEETING November 01, 1995 Mayor Todd called the meeting to order, Councilmembers Shea and Nofziger temporarily absent, Councilmembers Mitchell and Reynolds absent. PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 1. Review of Proposed Agenda Items from City Manager for November 16, 1995. 2. Review of Proposed Agenda Items from Council for November 16, 1995. BOARD AND COMMISSION REPORTS 3. Electric Commission Report - Marilyn Jones, Chair Presentation made by Marilyn Jones. 4. Resource Management Commission Report - Glee Ingram, Chair No Resource Management Commission Report. BRIEFINGS AND DISCUSSIONS 5. Monthly Electric Utility Report EXECUTIVE SESSION (No Public Discussion on These Items) Executive session held at 2:00p.m. to 2:30 p.m. The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matters as specifically listed on this agenda. The City Council may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. Advice of Counsel - Section 551.071 6. Discuss City of San Antonio, Texas et al v. Westinghouse Electric Corp., Cause No. 90-5-00684-C, in the 23rd District Court of Matagorda County, Texas. 7. Discuss Houston Lighting and Power Company v. City of San Antonio, et al, Cause No. 88-923-E, in the 101st District Court of Dallas County, Texas. 8. Discuss City of Austin v. Houston Lighting and Power Company, Cause No. 94-007946, in the 164th District Court of Harris County, Texas. 9. Discuss ownership interest in South Texas Nuclear Plant. Staff Briefing - Section 551.075 10. Staff briefing on the electric revenue requirements, rate comparisons, and competition in the electric utility industry. (No City Council deliberation permitted under Section 551.075) RESOLUTIONS 11. Approve the fee simple acquisition of Lot 4, Block 3, Elm Grove, a parcel of land located at 1007 Lambie Street, for the reconstruction of an electric transmission line between the Burleson and Seaholm Substations from John Joseph, for a purchase price of $50,000. (Funding was included in the 1995-96 Capital budget of the Electric Utility Department.) Approved 12. Approve the fee simple acquisition of a 58 acre tract of land out of Santiago Del Valle Grant located at 3400 Burleson Road, for the reconstruction of an electric transmission line between the Burleson and Seaholm Substations from DeWitt D. and Ocie Palmore, for a purchase price of $48,000. (Funding was included in the 1995-96 Capital budget of the Electric Utility Department.) Approved 13. Approve the fee simple acquisition of a 1469 acre tract of land located at 58 Rainey Street, for the reconstruction of an electric transmission line between the Burleson and Seaholm Substations from Gary J. Thornton and Mary G. Thornton, for a purchase price of $41,600. (Funding was included in the 1995-96 Capital budget of the Electric Utility Department.) Approved 14. Approve execution of a contract with ROBERT JENTSCH CONSTRUCTION COMPANY, INC., Austin, Texas, for construction upgrade of the transmission system at the Burleson and Seaholm Substations, in the amount of $372,370. (Funding was included in the 1995-96 Capital budget of the Electric Utility Department.) Low bid of five (5) meeting specifications. 18.57% MBE, .24% WBE Subcontractor participation. Approved 15. Approve execution of a contract with JAMITCH ENTERPRISES (MBE/MB), Austin, Texas, for Phase IV construction of Seaholm Ductline, in the amount of $488,083.30. (Funding was included in the 1995-96 Capital budget of the Electric Utility Department.) Low bid of five (5) meeting specifications. .92% MBE, 1.94% WBE Subcontractor participation. Approved 16. Approve execution of a contract with GENERAL ELECTRIC INDUSTRIAL & POWER SYSTEMS SALES, San Antonio, Texas, for the purchase of transformer differential protective relays to upgrade unit substation transformer protection at Summit, Patton Lane, Kingsberry, Hi-Cross and Barton Substations, in the amount of $70,551. (Funding was included in the 1995-96 Capital budget of the Electric Utility Department.) Low bid of three (3) meeting specifications. No M/WBE Subcontracting opportunities were identified. Approved 17. 18. 19. 20. 21. Approve execution of contracts with GENERAL ELECTRIC SUPPLY COMPANY, Austin, Texas, in the amount of $219,550 and TECHLINE, INC., Austin, Texas, in the amount of $86,052 for the purchase of thirty-four (34) three-phase, pad mounted distribution transformers, for a total amount of $305,602. (Funding was included in the 1995-96 Capital budget of the Electric Utility Department.) Low bid of six (6). No M/WBE Subcontracting opportunities were identified. Approved Approve negotiation and execution of a contract with ELECTROTEK CONCEPTS, INC., Mountain View, California, for services and equipment for a Power Quality Monitoring System (PQMS), in the amount of $379,290. (Funding was included in the 1995-96 Capital budget of the Electric Utility Department.) Best proposal of two (2). 9.36% MBE, 4.22% WBE Subcontractor participation. Approved Approve execution of a contract with PRIESTER-MELL & NICHOLSON, INC., Austin, Texas, for the purchase of 159,636 pounds of transmission line conductor, in the amount of $197,469.73. (Funding was included in the 1994-95 Capital budget of the Electric Utility Department.) Low bid of three (3). No M/WBE Subcontracting opportunities were identified. Approved Approve execution of a twelve (12) month professional services agreement with EGAN & ASSOCIATES, P.C., Washington, D.C., for legal advice associated with Nuclear Regulatory Commission activities, in an amount not to exceed $200,000 with the option to extend for two (2) twelve (12) month periods in an amount not to exceed $200,000 per extension, for a total amount of $600,000. (Funding is available in the 1995-96 operating budget of the Electric Utility Department.) No MWBE Subcontracting opportunities were identified. Approved Approve execution of two (2) twelve (12) month supply agreements with SHERMAN UTILITY STRUCTURES, INC., Bellville, Texas, for the purchase of tubular steel poles, in the amount of $1,487,162 and with NORTH AMERICAN POLE CORPORATION, Fort Worth, Texas, for the purchase of concrete poles in an amount not to exceed $590,775 with the option to extend for three twelve (12) month periods in the estimated amount of $1,487,162 and $590,775 respectively per extension, for total amounts of $5,948,648 and $2,363,000 respectively. (Funding was included in the 1994-95 Capital budget of the Electric Utility Department.) Low bids of four (4). No M/WBE Subcontracting opportunities were identified. Approved 22. Rescind a repair service contract awarded to GAS TURBINE CORPORATION, East Granby, Connecticut, on September 6, 1995; approve a repair service contract award to TURBINE ENGINE SERVICES, Windsor Locks, Connecticut, for the repair of a gas turbine engine at the Decker Power Plant, in the amount of $79,878.07. (Funding is available in the 1995-96 operating budget of the Electric Utility Department.) Low bid of four (4) meeting specifications. No M/WBE Subcontracting opportunities were identified. Approved 23. 24. 25. Approve a construction contract award to H. B. ZACHRY COMPANY, San Antonio, Texas, for the drainage upgrade project at the Holly Street, Decker Creek and Seaholm Power Stations, in the amount of $398,639. (Funding was included in the 1995-96 Capital budget of the Electric Utility Department.) Low bid of two (2). 8.10% MBE, 1.10% WBE Subcontractor participation. Approved Approve execution of a contract with BRADEN MANUFACTURING COMPANY, Tulsa, Oklahoma, for the relining of the Decker gas turbine Unit #2 exhaust stacks, in an amount not to exceed $70,495. (Funding is available in the 1995-96 operating budget of the Electric Utility Department.) Low bid of three (3). No M/WBE Subcontracting opportunities were identified. Approved Approve execution of a twelve (12) month contract with ODESSA ENGINEERING, Austin, Texas, for the purchase of software, maintenance and support for the Continuous Emission Monitoring System (CEMS) installed at the Holly Power Plant and the Decker Creek Power Plant, in an amount not to exceed $68,800 with maintenance agreements for two (2) twelve (12) month periods in an amount not to exceed $43,500 and $46,500 respectively, for a total amount of $158,800. (Funding for the software was included in the 1995-96 Capital budget of the Electric Utility Department. Funding for the maintenance is available in the operating budget. Funding for the extension options is contingent upon available funding in future budgets.) Sole source. No M/WBE Subcontracting opportunities were identified. Approved 26. Set public hearings for the full purpose annexation of Maple Run MUD. (Suggested dates and times: November 15, 1995 at 1:30 p.m. and November 16, 1995 at 4:45 p.m.) Approved Items 11-26 approved on Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 5-0 vote, Councilmembers Mitchell and Reynolds absent. CITIZEN COMMUNICATIONS (A maximum of 10 citizens to speak on posted action items. (Each citizen will be given 3 minutes to speak.) ADJOURNED at 2:35 p.m. on Councilmember Garcia's motion, Councilmember Shea's second, 5-0 vote, Councilmembers Mitchell and Reynolds absent. Garcia's motion, Approved on this the 16th day of November, 1995, on Mayor Pro Tem Councilmember Goodman's second, 5-0 vote, Councilmembers Shea and Nofziger temporarily absent.