CITY OF AUSTIN FOUNDED 1839 Austin City Council MINUTES SPECIAL CALLED MEETING February 07, 1996 Mayor Pro Tem Garcia called the meeting to order, Councilmember Shea temporarily absent, Mayor Todd and Councilmember Nofziger absent. PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 1. Review of Proposed Agenda Items from City Manager for February 15, 1996. 2. Review of Proposed Agenda Items from Council for February 15, 1996. BOARD AND COMMISSION REPORTS 3. Electric Utility Commission Report - Marilyn Jones, Chair Presentation not given. 4. Resource Management Commission Report - Glee Ingram, Chair Presentation not given. BRIEFINGS AND DISCUSSIONS 5. Monthly Electric Utility Report 6. 7. Presentation given by John Moore. Housing Issues a. Neighborhood Housing Grants Presentation b. Discussion on Upcoming Housing Agenda Items Presentation given by Oscar Rodriguez, Bill Cook and Martin Gonzales. Aviation a. Austin- Bergstrom Budget Update b. Review of New Airport Passenger Terminal Contract Postponed EXECUTIVE SESSION (No Public Discussion on These Items) Executive session held at 4:25 p.m. to 6:00 p.m. on items 8,9,10 and 11. The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matters as specifically listed on this agenda. The City Council may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. Advice of Counsel - Section 551.071 8. 9. 10. Discuss Houston Lighting and Power Company v. City of San Antonio, et al, Cause No. 88-923-E, in the 101st District Court of Dallas County, Texas. Discuss City of Austin v. Houston Lighting and Power Company, Cause No. 94-007946, in the 164th District Court of Harris County, Texas. Advice of counsel concerning issues related to a proposed Request for Proposals for a sale, restructuring or other disposition of the electric utility, including public power options. Staff Briefing - Section 551.075 11. Staff briefing on the electric revenue requirements, rate comparisons, and competition in the electric utility industry. (No City Council deliberation permitted under Section 551.075) Deliberation Regarding Real Property - Section 551.072 12. Discuss acquisition of electric transmission easement across Lot 8, Block E of the Voss Addition. (Related to Item 15) ORDINANCES 13. Authorize acceptance of $500,013 in U.S. Department of Energy funds to be used in a project to install 125 kilowatts of rooftop solar photovoltaic (PV) systems on local homes and businesses; amend Ordinance No. 950911-B, the 1995-96 Capital budget of the Electric Utility Department, by increasing appropriation for the PV systems project by $500,013. (Related to Item 14) Approve first reading only on, Councilmember Goodman's motion, Councilmember Shea's second, 4-0 vote, Mayor Todd, Councilmembers Mitchell and Nofziger absent. RESOLUTIONS 14. Approve an agreement with ASCENSION TECHNOLOGY, INC., (ATI), to provide equipment and services related to the installation of 125 kilowatts of rooftop solar photovoltaic (PV) systems on local homes and businesses, in an amount not to exceed $541,414. (Funding 15. was included in the 1995-96 Capital budget of the Electric Utility Department.) (Related to Item 13) Approved on, Councilmember Shea's motion, Councilmember Goodman's second 4-0 vote, Mayor Todd, Councilmembers Mitchell and Nofziger absent. Approve the acquisition of an electric transmission easement across Lot 8, Block E of the Voss Addition located at 1101 Clermont Avenue from John R. Alford, Jr. in exchange for a tract of land owned by the City of Austin being 2,803 square feet of land, more or less, out of Lot 7, Block E of the Voss Addition, located at 1100 Clermont Avenue, for the construction of an electric transmission line between the Holly Street and Seaholm Power Plants. (Related to Item 12) Approved on, Councilmember Goodman's motion, Councilmember Shea's second, 4-0 vote, Mayor Todd, Councilmembers Mitchell and Nofziger absent. 16. Approve execution of a contract with SMIT TRANSFORMATOREN B.V., Nijmegen, The Netherlands, for the purchase of three autotransformers, in the amount of $8,718,000. (Funding was included in the 1995-96 Capital budget of the Electric Utility Department.) Low bid of seven. No M/WBE Subcontracting opportunities were identified. Approved on, Councilmember Goodman's motion, Councilmember Shea's second 4-0 vote, Mayor Todd, Councilmembers Mitchell and Nofziger absent. 17. Approve negotiation and execution of three license agreements with TAMPA ELECTRIC COMPANY, Tampa, Florida, for the purchase under license of three training programs, PowerDesign Pro in the amount of $30,000; Powerline Pro in the amount of $50,000; and Substation Tec in the amount of $50,000, for a total amount of $130,000. (Funding is available in the 1995-96 operating budget of the Electric Utility Department.) Sole Source. No M/WBE Subcontracting opportunities were identified. Approved 18. Approve execution of a contract with HENDRIX GMC TRUCKS, INC., Austin, Texas, for the purchase of nine truck mounted service bodies, in an amount not to exceed $134,627. (Funding was included in the 1995-96 Capital budget of the Electric Utility Department.) Low bid of three. No M/WBE Subcontracting opportunities were identified. Approved 19. Approve execution of a contract with MCMORRIS FORD, INC., Austin, Texas, for the purchase of two 11,000 pound cab and chassis, in an amount not to exceed $48,104. (Funding was included in the 1995-96 Capital budget of the Electric Utility Department.) Single bid. No M/WBE Subcontracting opportunities were identified. Approved 20. Approve execution of a contract with SAUBER MANUFACTURING COMPANY, Virgil, Illinois, for the purchase of two 21,000 pound cable reel trailers, in an amount not to exceed $57,572. (Funding was included in the 1995-96 Capital budget of the Electric Utility Department.) Low bid of two. No M/WBE Subcontracting opportunities were identified. Approved 21. Approve execution of a contract with COMMERCIAL BODY CORPORATION, San Antonio, Texas, for the purchase of four tandem axle material trailers, in the amount of $13,240, for a total amount of $52,960. (Funding was included in the 1995-96 Capital budget of the Electric Utility.) Low bid of two. No M/WBE Subcontracting opportunities were identified. Approved 22. Authorize negotiation and execution of a Supplemental Amendment #3 to the Professional Services Agreement with ROY F. WESTON, INC., Austin, Texas, for additional environmental engineering services to the Electric Utility Department, in the amount of $200,000, for a total agreement amount of $1,194,800. (Funding in the amount of $100,000 is available in the 1995-96 operating budget of the Electric Utility Department. Funding for the remainder of the contract is contingent upon available funding in future budgets.) 17.5% MBE, 8% WBE Subconsultant participation. Approved 23. Approve negotiation and execution of a twelve month contract with 21ST CENTURY COMMUNICATIONS, INC., Columbus, Ohio, for high volume call answering services for the Electric Utility Department, in an amount not to exceed $240,065 with three twelve month extension options in an amount not to exceed $177,690 per extension, for a total amount not to exceed $773,135. (Funding in the amount of $166,377 is available in the 1995-96 operating budget of the Electric Utility Department. Funding for the remainder of the contract and the extension options is contingent upon available funding in future budgets.) Best proposal of four. No M/WBE Subcontracting opportunities were identified. Approved 24. Approve the fee simple acquisition of Lots 10, 11 and 12, Block 1, SUBDIVISION OF OUTLOT 4, DIVISION "A", located at 1400 East 6th Street, in Austin, Texas, for the construction of a capacitor bank, from Joe Daywood, for a purchase price of $85,000. (Funding was included in the 1995-96 Capital budget of the Electric Utility Department.) (EUD) Approved 25. Approve execution of three twelve month service agreements with AMERICAN LIGHT, Austin, Texas; PARKE INDUSTRIES, INC., Austin, Texas; and SCHACHT LIGHTING, Austin, Texas for energy efficient lighting retrofits in City buildings, in the amount of $300,000 per contract, for a total of $900,000. (Funding was included in the 1994-95 Amended Capital budget of the Environmental and Conservation Services Department.) Low bidders of six. No M/WBE Subcontracting opportunities were identified for American Light and Parke Industries, Inc. 12.5% MBE, 0% WBE Subcontractor participation for Schacht Lighting. (Recommended by Resource Management Commission) (EUD) Approved 26. Approve the issuance of a Letter of Intent and a rebate to JPI MULTIFAMILY, INC., in the amount of $51,450 for the installation of high-efficiency air conditioning equipment at the Jefferson at Congress Apartments, a 287-unit complex currently under construction at 1221 South Congress. Energy improvements qualifying for this rebate will save an estimated 149 kilowatts at a program cost of $345 per kilowatt saved. Each high efficiency air conditioner will save residents between $67 and $113 per cooling season in energy costs. (Funding is available in the 1995-96 operating budget of the Conservation Rebates and Incentives Fund.) (Recommended by Resource Management Commission) Approved 27. Approve the issuance of a Letter of Intent and a rebate to JPI MULTIFAMILY, INC., in the amount of $44,075 for the installation of high-efficiency air conditioning equipment at the Jefferson at Parke Green Apartments, a 252-unit complex currently under construction at 4700 East Riverside Drive. Energy improvements qualifying for this rebate will save an estimated 146 kilowatts at a program cost of $308 per kilowatt saved. Each high efficiency air conditioner will save the residents between $67 and $113 per cooling season in energy costs. (Funding is available in the 1995-96 operating budget of the Conservation Rebates and Incentives Fund.) (Recommended by Resource Management Commission) Approved 28. Approve execution of a contract with CARRIER CORPORATION, Austin, Texas, for the purchase of one (1) new high efficiency chiller for John Henry Faulk Library, and two (2) new high efficiency chillers for Austin Police Department Headquarters, in an amount not to exceed $152,620. (Funding is included in the 1994-95 amended Capital Budget of the Environmental and Conservation Services Department.) Low bid of three (3). No M/WBE Subcontracting opportunities were identified. Approved 29. Approve execution of a twelve (12) month supply agreement with ROCKFORD BUSINESS INTERIORS, Austin, Texas in an amount not to exceed $70,000 for steelcase modular furniture with two (2) twelve month extension options in an amount not to exceed $70,000 per extension for a total amount not to exceed $210,000. (Funding in the amount of $46,667 is available in the FY 1995-96 Operating budget for the Electric Utility. Funding for the finale four months of the contract and the extension options are contingent upon available funding in future budgets.) Approved 30. Approve execution of five 12 month supply agreements for the purchase of substation and transmission items with TECHLINE, INC, Austin, Texas in an amount not to exceed $362,444; SOUTHWAY ELECTRIC UTILITY SERVICE, INC., Austin, Texas in an amount not to exceed $71,279; PRIESTER-MELL & NICHOLSON, INC., in an amount not to exceed $106,216, KBS ELECTRICAL DISTRIBUTORS, Austin, Texas, in an amount not to exceed $46,974; and POWER SUPPLY, INC., Austin, Texas, in an amount not to exceed $58,474 for a total contract amount not to exceed $645,388 with the option to extend for 2 additional 12 month periods in the respective amounts shown above for a total cost of $1,936, 163. (Funding in the amount of $430,259 is available in the 1996-96 Operating budget of the Electric Utility. Funding for the remaining four months of the contract and the extension options are contingent upon the availability of funding in future budgets.) Approved Items 17 through 30 approved on, Councilmember Goodman's motion, Councilmember Shea's second 4-0 vote, Mayor Todd, Councilmembers Mitchell and Nofziger absent. Aviation (Items 31-32) 31. 32. Approve the award of a construction contract for the Passenger Terminal Facility Construction for the Austin-Bergstrom International airport. No action taken Approve the selection of REINHART & ASSOCIATES and authorize the negotiation and execution of a contract to provide materials testing services for the Passenger Terminal Facility for the Austin Bergstrom International Airport, in an amount not to exceed $900,000. (Funding was included in the 1995-96 Capital budget for aviation.) DBE participation 33%: 33% MBE, 0% WBE. No action taken CITIZENS COMMUNICATIONS (A maximum of 10 citizens to speak on posted action items. (Each citizen will be given 3 minutes to speak.) ADJOURNED at 6:10 p.m. Approved on this 29th day of February, 1996, on Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 6-0 vote, Councilmember Shea absent.