TY OF 日 AUSTIN FOUNDED 1939 Austin City Council MINUTES July 10, 1996 Mayor Todd called the meeting to order, Mayor Pro Tem Garcia and Councilmembers Goodman and Reynolds temporarily absent. PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 1. Review of Proposed Agenda Items from City Manager for July 18, 1996. 2. Review of Proposed Agenda Items from Council for July 18, 1996. BOARD AND COMMISSION REPORTS 3. Electric Utility Commission Report - Marilyn Jones, Chair (10 minutes) Presentation given by Marilyn Jones. 4. Resource Management Commission Report - Glee Ingram (10 minutes) Presentation given by Glee Ingram. 5. Solid Waste Advisory Commission Postponed to July 24, 1996. BRIEFINGS AND DISCUSSIONS 6. Central & South West Franchise Briefing (1 hour) Presentation given by Marilyn Fox, Paul Smolen, Stewart Heady, John Morgan, and Bill Morrow. 7. Austin Convention Visitors Bureau Structure Analysis (1 hour) Presentation given by Karen Jordan, Marcia Conner, Betty Baker and Sheri Young. 8. Workforce Development (20 minutes) Postponed to July 24, 1996 9. Monthly Electric Utility Management Report (10 minutes) Presentation given by John Moore. EXECUTIVE SESSION (No Public Discussion on These Items) Executive session held at 4:00 p.m. to 5:20 p.m. The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matters as specifically listed on this agenda. The City Council may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. Advice of Counsel - Section 551.071 10. Discuss legal issues relating to possible modification of certain electric rates and tariffs. Staff Briefing - Section 551.075 11. Staff briefing on the effects of competition on the Electric Utility department. (No City Council deliberation permitted under Section 551.075) RESOLUTIONS 12. Approve modification of a contract with RMT/JONES & NEUSE, INC., Austin, Texas, in the amount of $303,942 for emergency spill response services for a revised contract amount of $872,254. This includes a ratification amount of $228,942. (Funding in the amount of $303,942 is available in the 1995-96 Operating Budget of the Electric Utility Department.) No M/WBE subcontracting opportunities identified. Approved 13. Approve negotiation and execution of professional services agreements with R. W. BECK, INC., Austin, Texas, and DUKE ENGINEERING & SERVICES, INC., Austin, Texas for continuing engineering services for Electric Substation and Transmission Line Facilities in the total annual amount of $500,000, with 2 twelve month extension options in the amount of $500,000 per extension for a total amount of $1,500,000. (Funding in the amount is available in the 1995-96 Operating Budget of the Electric Utility Department. Funding for the extension options is contingent upon available funding in future budgets.) Best qualification statement of six. BECK9.0% MBE, 18.5% WBE Subcontractor participation. DUKE 14.4% MBE, 24.2% WBE Subcontractor participation. 14. Approved Approve execution of a contract with COMMERCIAL BODY CORPORATION, San Antonio, Texas, for the purchase of one (1) derrick with flatbed body and truck chassis in the amount of $107,018. (Funding was included in the 1995-96 Capital Budget of the Electric Utility Department.) Low bid of three. No M/WBE Subcontracting opportunities identified. Approved 15. Approve execution of a twelve (12) month supply agreement with NUNN ELECTRIC SUPPLY, CORP., Austin, Texas, in the not to exceed amount of $92,202 for the purchase of PVC Conduit, with one (1) additional twelve (12) month extension option for a total contract amount not to exceed $184,404. (Funding in the amount of $23,050.50 is available in the 1995-96 Operating Budget of the Electric Utility Department. Funding for the final nine (9) months of the original contract period and the extension option is contingent upon available funding in future budgets.) Low bid of nine. No M/WBE Subcontracting opportunities identified. Approved 16. Approve execution of a twelve (12) month supply agreement with IMAGERY GRAPHIC SYSTEMS, San Antonio, Texas, for the purchase of label machine supplies for the Varitronics Easy Step 4000 label and sign maker machine in the amount of $45,140.95 with two (2) twelve (12) month extension options in the not to exceed amount of $45,140.95 per extension for a total contract amount not to exceed $135,422.85. (Funding in the amount of $11,285.25 is available in the 1995-96 Operating Budget of the Electric Utility Department. Funding for the final nine (9) months of the original contract period and the extension options is contingent upon available funding in future budgets.) Low bid of three. No M/WBE Subcontracting opportunities identified. Approved 17. 18. Approve execution of a contract with VALMONT TULSA, Valley, Nebraska, for the purchase of five (5) steel substation structures in the amount of $72,975. (Funding was included in the 1995-96 Capital Budget for the Electric Utility Department.) Low bid of three. No M/WBE Subcontracting opportunities identified. Approved Approve execution of a contract with KEYSTONE CONSTRUCTION, Austin, Texas, for the construction of foundations and ductlines for the Barton Substation in the total amount of $69,800. (Funding was included in the Capital Budget of the Electric Utility Department.) Low bid of six. 24.74% MBE, 1.86% WBE Subcontractor participation. Approved 19. Approve a construction contract award to BRAUN AND BUTLER CONTRACTORS, Austin, Texas, for the construction of a pre-engineered building to be placed on an existing slab at the Decker Steel Yard in the amount of $222,400. (Funding was included in the 1995-96 Capital Budget of the Electric Utility Department.) Low bid of seven. 46.66% MBE, 23.48% WBE Subcontractor participation. Approved 20. Approve execution of a modification to the natural gas transportation contract with LONE STAR GAS COMPANY, Dallas, Texas, for natural gas transportation to the Electric Utility's Decker Creek electric generating station in the estimated amount of $3,651,162 for a total contract amount of $3,839,162. (Funding will be provided from the Electric fuel charges revenues.) Items 12 through 20 approved on Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 5-0 vote, Councilmembers Mitchell and Reynolds absent. CITIZEN COMMUNICATIONS (A maximum of 10 citizens to speak on posted action items. Each citizen will be given 3 minutes to speak.) AGENDA ADDENDUM - Wednesday, July 10, 1996 Addendum to the agenda for the Austin City Council Special Called Meeting of July 10, 1996 at 1:30 PM at Town Lake Center, 307 West 2nd Street, Austin, Texas. 2a. Discuss or respond to questions by the City Council on the Thursday July 11, 1996 City Council meeting agenda. (Agenda for July 11, 1996 is attached) (Mayor Bruce Todd) EXECUTIVE SESSION (No Public Discussion on These Items) The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The City Council may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. 21. Staff Briefing - Section 551.075 Staff briefing on status of discussions among STP owners regarding a new operating structure for STP. (No City Council deliberation permitted under Section 551.075) ADJOURNED at 5:30 p.m. Approved on this the 18th day of July, 1996, on, Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 7-0 vote.