TY OF 日 AUSTIN FOUNDED 1939 Austin City Council MINUTES October 09, 1996 Mayor Pro Tem Garcia called the meeting to order, noting the absence of Mayor Todd. PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 1. Review of Proposed Agenda Items from the City Manager for October 24, 1996. 2. Review of Proposed Agenda Items from Council for October 24, 1996. 3. Discuss or respond to questions by the City Council on the October 10, 1996 Council meeting agenda. (Agenda for October 10, 1996 is attached and incorporated by reference.) BOARD AND COMMISSION REPORTS 4. Electric Utility Commission Report - Marilyn Jones, Chair Presentation given by Jim O'Connell. 5. Resource Management Commission Report - Glee Ingram Presentation given by Glee Ingram. BRIEFING AND DISCUSSION ITEMS 6. Monthly Electric Utility Management Report Presentation given by John Moore. RESOLUTIONS 7. Approve execution of a contract with POWELL ELECTRICAL MANUFACTURING COMPANY, Houston, Texas, for the modification of internal controls of circuit breakers at Seaholm Substation, in an amount not to exceed $73,400. (Funding was included in the 1995-96 Capital budget of the Electric Utility Department.) Sole Source. No M/WBE Subcontracting opportunities were identified. Approved 8. 9. Approve execution of a six month supply agreement with THOMAS AND BETTS CORPORATION, Memphis, Tennessee, for tubular steel transmission line poles in the amount of $3,195,475, with the option to extend for one six month period in the amount of $3,195,475, for a total contract amount of $6,390,950. (Funding was included in the 1996-97 Capital budget of the Electric Utility Department.) Low bid of two. No M/WBE Subcontracting opportunities were identified. Approved Approve execution of two twelve month supply agreements with WESCO DISTRIBUTION, INC., San Antonio, Texas, in an amount not to exceed $455,546 and with TECHLINE, INC., Austin, Texas, in an amount not to exceed $79,847 for the purchase of luminaries and related supplies, with two twelve month extension options for each contract in an amount not to exceed $455,546 and $79,847 respectively per extension, for a total contract amount of $1,606,179. (Funding is available in the 1996-97 operating budget of the Electric Utility Department. Funding for the extension options is contingent upon available funding in future budgets.) Low bid of two meeting specifications. No M/WBE Subcontracting opportunities were identified. Approved 10. Approve execution of a contract with KEYSTONE ELECTRICAL MANUFACTURING COMPANY, Des Moines, lowa, for the purchase of eleven power system protection control panels for installation at Bergstrom and Burleson Substations, in the total amount of $257,986. (Funding was included in the 1996-97 Capital budget of the Electric Utility Department.) Low bid of eight. No M/WBE Subcontracting opportunities were identified. Approved 11. Approve execution of a twelve month supply agreement with PRAXAIR DISTRIBUTION, INC., Austin, Texas, for the purchase of sulfur hexafluoride gas used in circuit breakers in an amount not to exceed $157,695 with two twelve month extension options in an amount not to exceed $157,695 per extension, for a total contract amount of $473,085. (Funding is available in the 1996-97 operating budget of the Electric Utility Department.) Low bid of six. No M/WBE Subcontracting opportunities were identified. Approved 12. Approve execution of a twelve month supply agreement with KOCH REFINING COMPANY, Austin, Texas, for fuel oil to supply Jet Kerosene (Off-Road) and Low Sulfur No. 2 oil in an amount not to exceed $4,893,000 with the option to extend up to two twelve month periods in amounts not to exceed $4,893,000 per extension, for a total contract amount not to exceed $14,679,000. (Funding will be provided through Electric fuel charge revenues. Funding for the extension options is contingent upon available funding in future budgets.) Low bid of three. No M/WBE Subcontracting opportunities were identified. Approved 13. Adopt an Official Declaration of Intent to Reimburse acquisition and construction costs of the fiscal year 1996-97 Capital Improvement Projects for the City of Austin Electric Utility Department. (No fiscal impact.) Approved 14. Approve execution of a construction contract with SMITH CONTRACTING, Austin, Texas, for the construction of a parking lot and water quality pond at the Electric Utility Department's Kramer Lane Service Center, in the amount of $338,398.08. (Funding was included in the 1995-96 Capital budget of the Electric Utility Department.) Low bid of three. 24.8% MBE, 13.6% WBE Subcontractor participation. (Recommended by Planning Commission) Approved Items 7 through 14 approved on, Councilmember Goodman's motion, Councilmember Reynolds' second, 6-0 vote, Mayor Todd absent. 15. Approve execution of a contract with LAMBDA CONSTRUCTION COMPANY, INC., New Braunfels, Texas, for construction of the Dessau Substation located at 12100 Samsung Boulevard, in the amount of $1,434,891. (Funding was included in the 1996-97 Capital budget of the Electric Utility.) Low bid of five. 24.06% MBE, 2.63% WBE Subcontractor participation. Approved on, Councilmember Goodman's motion, Councilmember Reynolds' second, 5-0-1 vote, Councilmember Mitchell "ABSTAINING", Mayor Todd absent. 16. Approve execution of a nineteen month contract with CENTRAL AND SOUTHWEST COMMUNICATIONS, INC., Austin, Texas, for the design, installation, and maintenance of a pilot system utilizing a fixed wireless network to perform automatic meter reading of electric and water meters, in an amount not to exceed $1,164,296. (Funding in the amount of $1,053,686 was included in the 1996-97 Capital budget of the Electric Utility Department; $82,957 is available in the 1996-97 operating budget of the Water and Wastewater Utility and $27,653 is available in the 1996-97 operating budget of the Utility Customer Service Office.) Best proposal of twelve. 10% MBE, 5% WBE Subcontractor participation. Pulled off agenda until October 24, 1996 17. Approve execution of a twelve month service agreement with ADVANCE SECURITY, Austin, Texas, for security guard services at multiple Electric Utility Department sites, in an amount not to exceed $381,996, with the option to extend for up to three twelve month periods, in an amount not to exceed $381,996 per period, for a total contract amount not to exceed $1,527,984. (Funding is available in the 1996-97 operating budget for the Electric Utility; funding for the extension options is contingent upon availability of funding in future budgets.) Low responsive bid of six. No M/WBE Subcontracting opportunities were identified. Approved on, Councilmember Goodman's motion, Councilmember Reynolds' second, 6-0 vote, Mayor Todd absent. 18. Authorize creation of an eleven member steering committee to assist in informing and educating Austin's community on the changing electric utility industry, the impact of these changes on the future of Austin's Electric Utility, and future options for Austin's Electric Utility. (No fiscal impact.) Approved with Friendly Amendment by Councilmember Goodman to add one Resource Management Commissioner and three non voting councilmembers on, Councilmember Reynolds' motion, Mayor Pro Tem Garcia's second, 5-0 vote, Councilmember Mitchell temporarily absent, Mayor Todd absent. 19. Approve a public hearing process for modifying the current electric rates and tariffs of the City of Austin. (No fiscal impact.) Approved Option D for adoption as recommended by the Electric Utility Board on, Councilmember Reynolds' motion, Councilmember Griffith's second Friendly amendment by Councilmember Slusher to have an Electric Utility Commission public hearing during the same week on, Councilmember Slusher's motion, Councilmember Griffith's second, 5-0 vote, Councilmember Mitchell temporarily absent, Mayor Todd absent. CITIZEN COMMUNICATIONS (A maximum of 10 citizens to speak on posted action items before Council action. Each citizen will be given 3 minutes to speak.) ADJOURNED at 4:00 p.m. Approved on this the 31st day of October, 1996 on, Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 6-0 vote, Councilmember Reynolds absent.