CITY OF AUSTIN FOUNDED 1839 Austin City Council MINUTES November 20, 1996 Mayor Todd called the meeting to order, Councilmembers Goodman, Slusher temporarily absent, Mayor Pro Tem Garcia absent. PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 1. Review of Proposed Agenda Items from the City Manager for December 5, 1996. 2. Review of Proposed Agenda Items from Council for December 5, 1996. 3 Discuss or respond to questions by the City Council on the November 21, 1996 Council meeting agenda. (Agenda for November 21, 1996 is attached and incorporated by reference.) BOARD AND COMMISSION REPORTS 4. Electric Utility Commission Report - Marilyn Jones, Chair Presentation given by John Moore BRIEFING AND DISCUSSION ITEMS 5. 6. 7. MONTHLY ELECTRIC UTILITY MANAGEMENT REPORT Presentation given by John Moore CAPITAL RECOVERY FEES FOR AFFORDABLE HOUSING Presentation given by Randy Goss, Bill Cook and John Tresnicky WORKFORCE DIVERSITY a. Health and Human Services Presentation given by Ruth Ann Edwards, Marcia Conner, Lupe Morin and Jim Burke 8. b. Emergency Medical Services Postponed AVIATION 1. Airport Advisory Board Report 2. Austin-Bergstrom International Airport a. Review of Management Reserve -History -Future b. Financial Update c. Construction Update d. Future Contract Awards 3. Robert Mueller Municipal Airport a. Operations Information b. Redevelopment Update Presentation given by Joe Lessard and Charles Gates 9. TRAFFIC SIGNAL SYSTEM IMPROVEMENTS Presentation given by Peter Rieck RESOLUTIONS 10. Approve the purchase of two easements covering a total of 11.2439 acres of land from William Fred Platt, Betty F. Platt, Brenda Platt Veasey, Ruth Platt Stark, and Stephen W. Platt, located off of FM 973 in Travis County, Texas for the construction of a 138kV transmission line between the Onion Creek and Bergstrom electric substations, in the amount of $140,000. (Funding was included in the 1996-97 Capital budget of the Electric Utility.) Approved 11. Approve the selection of HAROLD MOORE AND ASSOCIATES, Niceville, Florida, to provide engineering services to assist in the procurement and review of installation of large transformers and to provide technical training and engineering support related to the design, installation, maintenance and operation of transformers and associated equipment, in an amount not to exceed $80,000 annually, with annual options to extend for two additional years in the amount of $80,000 per option, for a total amount not to exceed $240,000. (Funding is available in the 1996-97 operating budget of the Electric Utility. Funding for the extension options is contingent upon available funding in future budgets.) Best qualification statement of five. No M/WBE Subconsulting opportunities were identified. Approved 12. Approve execution of a contract with ABB AIR PREHEATER, INC., Garland, Texas, for the purchase of air preheater baskets and seals used to heat boilers, in the amount of $66,724. (Funding is available in the 1996-97 operating budget of the Electric Utility Department.) Sole bid. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Approved 13. Approve execution of a contract with WESCO DISTRIBUTION, INC., San Antonio, Texas, for the purchase of forty-three transformer bushings, in the amount of $156,740. (Funding is available in the 1996-97 operating budget of the Electric Utility Department.) Low bid of three meeting specifications. No MWBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Approved 14. Approve execution of a contract with GENERAL ELECTRIC SUPPLY, Austin, Texas, for the purchase of transformer differential and single shot reclosing relays, in the amount of $105, 168. (Funding was included in the 1996-97 Capital budget of the Electric Utility Department.) Low bid of two. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Approved 15. Approve execution of a contract with ROYAL SWITCHGEAR MANUFACTURING c/o THE BERGIN COMPANY, Austin, Texas, in the amount of $98,790, USCO POWER EQUIPMENT CORPORATION, in the amount of $75,719, and SOUTHERN STATES, INC., Hampton, Georgia, in the amount of $63,990 for the purchase of air switches needed for various projects at the Electric Utility Department's substations, in the total amount of $238,499. (Funding in the amount of $191,616 was included in the 1996-97 Capital budget of the Electric Utility Department. Funding in the amount of $46,883 is available in the 1996-97 operating budget of the Electric Utility Department.) Low bid of six. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Approved 16. Approve execution of a contract with HAMON POWER SERVICES, Erlanger, Kentucky, to re-tube the condenser on Holly Power Plant Unit 4, in the the amount of $569,990. (Funding was included in the 1996-97 Capital budget of the Electric Utility Department.) Low bid of five meeting specifications. No MWBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Approved 17. Approve execution of a contract with POWELL-ESCO, Greenville, Texas, for the purchase of vacuum interrupter and automatic transfer switches, in the amount of $433,123. (Funding was included in the 1996-97 Capital budget of the Electric Utility.) Low bid of five meeting specifications. No MWBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Approved 18. Approve execution of a contract with KBS ELECTRICAL DISTRIBUTORS, Austin, Texas, for the purchase of 102, 402 pounds of 795 MCM ACSR transmission line conductor to be used in the construction of a new transmission line between Onion Creek Substation and Bergstrom Substation. Low bid of six meeting specifications. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Approved 19. Approve negotiation and execution of a twelve month service agreement with ENTERGY OPERATIONS SERVICES, INC., St. Rose, Louisiana, to provide technical consulting services, in an amount not to exceed $200,000 with two twelve month extension options in an amount not to exceed $200,000 per extension, for a total contract amount of $600,000. (Funding in the amount of $166,667 is available in the 1996-97 operating budget of the Electric Utility Department. Funding for the remainder of the contract and the extension options is contingent upon available funding in future budgets.) Best qualification statement of two. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Approved 20. Approve execution of a twelve month supply agreement with WESCO DISTRIBUTION, San Antonio, Texas, for the purchase of network protectors for the downtown distribution system, in an amount not to exceed $2,326,818 with the option to extend for up to three twelve month extensions in an amount not to exceed $2,326,818 per extension, for a total contract amount of $9,307,272. (Funding was included in the 1996-97 Capital budget of the Electric Utility Department.) Sole source. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Approved Items 10 through 20 approved on, Councilmember Slusher's motion, Councilmember Griffith's second, 4-0 vote, Councilmembers Goodman and Mitchell temporarily absent, Mayor Pro Tem Garcia absent. 21. Approve the establishment of a strategic policy necessary to assure the competitive position and preserve the value of the electric utility. (No fiscal impact.) (To be reviewed by Electric Utility Commission on November 19, 1996.) Presentation given by John Moore, discussion held, no action taken. BOARD OF DIRECTOR'S MEETING OF THE AUSTIN HOUSING FINANCE CORPORATION The Mayor will recess the Special Called Meeting. A Board meeting of the Austin Housing Finance Corporation (AHFC) will be conducted. Following adjournment of the AHFC Board meeting, the City Council will be reconvened. Items 22-23 are to be considered by the Austin Housing Finance Corporation's Board of Directors. 22. Approve minutes of October 2, 1996 and October 24, 1996. 23. Authorize the remaining 10 months of the 1996-97 budget for the Austin Housing Finance Corporation. (Funding in the amount of $1,627,951 is available through a grant from City of Austin Community Development Block Grant (CDBG); $1,407,087 through a grant from the City of Austin HOME year 5; $146,019 from the Housing Assistance Fund; $197,000 from interest on Housing Assistance Fund; and $6,000 from multifamily bond monitoring fees. EXECUTIVE SESSION - (No Public Discussion on These Items) The Austin Housing Finance Corporation will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matters as specifically listed on this agenda. The Austin Housing Finance Corporation may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. Advice of Counsel - Section 551.071 Staff Briefing - Section 551.075 24. Exposure to the Corporation for third party transactions. CITIZEN COMMUNICATIONS (A maximum of 10 citizens to speak on posted action items before Council action. Each citizen will be given 3 minutes to speak.) Speaker cards filed in Clerk's Office. ADJOURNED at 5:05 p.m. Approved on this the 19th day of December, 1996 on, Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 7-0 vote.