TY OF 日 AUSTIN FOUNDED 1939 Austin City Council MINUTES December 11, 1996 Councilmember Reynolds called the meeting to order, Mayor Pro Tem Garcia temporarily absent, Mayor Todd absent. PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 1. Review of Proposed Agenda Items from the City Manager for December 19, 1996. 2. Review of Proposed Agenda Items from Council for December 19, 1996. 3. Discuss or respond to questions by the City Council on the December 12, 1996 Council meeting agenda. (Agenda for December 12, 1996 is attached and incorporated by reference.) BOARD AND COMMISSION REPORTS 4. ELECTRIC UTILITY COMMISSION - Caroline LeGette, Vice-Chair Presentation given by Caroline LeGette. 5. RESOURCE MANAGEMENT COMMISSION - Glee Ingram, Chair Presentation given by Glee Ingram. 6. M/WBE ADVISORY COMMITTEE - Camille Harmon, Chair Presentataion given by Camille Harmon. BRIEFING AND DISCUSSION ITEMS 7. 8. AUSTIN POLICE DEPARTMENT COMMUNITY POLICING Presentation given by Police Chief Elizabeth Watson. MONTHLY ELECTRIC UTILITY MANAGEMENT REPORT Presentation given by John Moore. 9. NEIGHBORHOOD HOUSING AND CONSERVATION PROGRAMS Presentation given by Marcia Conner, Bill Cook, John Stevens and Charles Curry. 2:00 P.M. - BOARD OF DIRECTOR'S MEETING OF THE AUSTIN HOUSING FINANCE CORPORATION The Mayor will recess the City Council Special Called Meeting. A Board meeting of the Austin Housing Finance Corporation (AHFC) will be conducted. Following adjournment of the AHFC Board meeting, the City Council Special Called Meeting will be reconvened. Item 10 is to be considered by the Austin Housing Finance Corporation's Board of Directors. 10. Authorize the remaining 10 months of the 1996-97 budget of the Austin Housing Finance Corporation. EXECUTIVE SESSION - No Public Discussion on These items Executive session held at 3:50 p.m. to 5:50 p.m. The Austin Housing Finance Corporation will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matters as specifically listed on this agenda. The Austin Housing Finance Corporation may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. 11. Advice of Counsel - Section 551.071 Discuss liability of Austin Housing Finance Corporation for third party transactions. ORDINANCES 12. Amend Ordinance No. 961121-W, by establishing the classifications and positions in the classified service of the Austin Police Department; creating and eliminating certain classified positions. (Funding in the amount of $48,113 is available in the 1996-97 operating budget for the Police Department; promotional costs will be funded from unanticipated vacancy savings within the Police Department; additional funding will be required in future years.) Ordinance No. 961211-A approved RESOLUTIONS 13. Approve negotiation and execution of a contract with DC SYSTEMS, INC., Dallas, Texas, for the purchase of a gas fuel accounting software system (including license, installation, training and warranty) to track and verify expenditures related to the utility's gas supply and transportation contracts, in an amount not to exceed $347,500 with four one year extension options for maintenance in an amount not to exceed $50,000 per extension, for a total contract amount of $547,500. (Funding was included in the 1996-97 Capital budget of the Electric Utility Department. Funding for the extension options is contingent upon available funding in future budgets.) Best proposal of six. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Approved 14. Approve execution of a three year supply agreement to establish a spot coal purchasing program with each of the following seven firms: CABALLO ROJO, INC., Birmingham, Alabama; VITOL GAS AND ELECTRIC LLC, Boston, Massachusetts; KENNECOTT ENERGY COMPANY, Gillette, Wyoming; AMAX COAL WEST, INC., Englewood, Colorado; KERR-MCGEE COAL CORPORATION, Oklahoma City, Oklahoma; THUNDER BASIN COAL COMPANY, Denver, Colorado; and POWDER RIVER COAL COMPANY, St. Louis, Missouri to provide coal for the Fayette Power Project, in the estimated total amount of $15,368,519. (Funding will be provided through the Utility Fuel Charge revenue.) Low bids of eight meeting specifications. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Approved 15. Approve execution of a contract with the LOWER COLORADO RIVER AUTHORITY (LCRA) to supply the City Electric Utility Department's share of water required to operate the Fayette Power Project for a term of one year commencing January 1, 1997, in the estimated amount of $1,100,000. (Funding in the amount of $825,000 is available in the 1996-97 operating budget of the Electric Utility Department. Funding for the remainder of the contract is contingent upon available funding in future budgets.) (Recommended by Electric Utility Commission) Approved 16. 17. 18. Approve execution of a contract with GEORGE M. CONSTRUCTION COMPANY, Tomball, Texas, to upgrade the Bergstrom Substation and to install a new transmission line terminal at Onion Creek Substation, in the total amount of $1,079,521.82. (Funding was included in the 1996-97 Capital budget of the Electric Utility Department.) Low bid of five. 24.71% MBE, 9.09% WBE Subcontractor participation. (Recommended by Electric Utility Commission) Approved Approve execution of a contract with LTI ENTERPRISES, INC., Austin, Texas, for the remodeling of the Decker Power Plant Chemistry Laboratory, in the amount of $88,823. (Funding was included in the 1996-97 Capital budget of the Electric Utility Department.) Low bid of five. 26.06% MBE, 9% WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Approved Approve execution of a contract with ROBERT JENTSCH CONSTRUCTION, INC., Austin, Texas, for the construction of Burleson Substation for Circuit 982, in the amount of $429,357. (Funding was included in the 1996-97 Capital budget of the Electric Utility Department.) Low bid of three. 10.83% MBE, 64% WBE Subcontractor participation. (Recommended by Electric Utility Commission) Approved 19. Approve execution of a contract with BURNUP & SIMS OF TEXAS, INC., Austin, Texas, for the construction of foundations for Circuit 989 Bergstrom to Onion Creek, in the amount of $317,627. (Funding was included in the 1996-97 Capital Budget for the Electric Utility.) Low bid of four. 18.89% MBE, 0% WBE Subcontractor participation. Approved 20. Approve the issuance of a Letter of Intent and a rebate in the amount of $47,775 to Gables Residential Trust for the installation of high-efficiency air conditioning equipment at the Gables at Central Park Apartments, a 272 unit complex currently under construction located at 800 West 38th Street. Energy improvements qualifying for this rebate will save an estimated 161 kilowatts at a program cost of $298 per kilowatt saved. Each high efficiency air conditioner will save the resident between $68 and $113 per cooling season in energy costs. (Funding is available in the 1996-97 operating budget of the Conservation Rebates and Incentives Fund.) (Recommended by Resource Management Commission) Approved 21. Approve negotiation and execution of a twelve month Interlocal Agreement with TRAVIS COUNTY for weatherization services for the economically disadvantaged in the Montopolis Target Neighborhood, in the amount of $200,000. (Funding was included in the 1996-97 Conservation Rebates and Incentive Fund for the Planning, Environmental and Conservation Services Department.) (Recommended by Resource Management Commission) Approved Items 12 through 21 approved on, Councilmember Reynolds' motion, Councilmember Goodman's second, 5-0 vote, Councilmember Mitchell off the dais, Mayor Todd absent. CITIZEN COMMUNICATIONS (A maximum of 10 citizens to speak on posted action items before Council action. Each citizen will be given 3 minutes to speak.) ADJOURNED at 6:10 p.m. Approved on this the 19th day of December, 1996 on, Goodman's second, 7-0 vote. Mayor Pro Tem Garcia's motion, Councilmember