CT Y OF AUST Z FOUNDED 1839 Austin City Council MINUTES WORKSESSION January 15, 1997 Mayor Watson called the meeting to order, noting the temporary absence of Councilmembers Slusher and Spelman, Councilmember Goodman out of the room. BOARD AND COMMISSION REPORTS 1. ELECTRIC UTILITY COMMISSION - Teresa Reel, Chair Presentation given by Caroline LeGette. 2. RESOURCE MANAGEMENT COMMISSION - Peter Pfeiffer Presentation given by Peter Pfeiffer. 3. MONTHLY ELECTRIC UTILITY MANAGEMENT REPORT Presentation given by Milton Lee. READING OF CONSENT AGENDA READING OF DISCUSSION AGENDA CITIZENS COMMUNICATION: CONSENT AGENDA ACTION ON CONSENT AGENDA PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 4. Review of Proposed Agenda Items from the City Manager for January 22, 1998. 5. Review of Proposed Agenda Items from Council for January 22, 1998. 6. Discuss and identify consent and discussion agenda items for the January 15, 1998 Council meeting agenda. (Agenda for January 15, 1998 is attached and incorporated by reference.) Consent items are as follows: 12, 14, 16, 17, 19, 21, 22, 24, 25, 26, 27, 28, 29 and 30. Items for discussion are as follows: 13, 15, 18, 20 and 23. 7. Set Time Certain, if necessary, for agenda items on the January 15, 1998 Agenda. BRIEFINGS 8. OVERVIEW OF WATER QUALITY PROTECTION Presentation given by Mayor Pro Tem Garcia, Councilmembers Goodman, Griffith, Lewis, Spelman and Slusher. 9. AVIATION 1. Status of the Robert Mueller Municipal Airport (RMMA) Redevelopment and Reuse Plan. Presentation given by Joe Lessard, Jim adams, Jim Mosbach, Jose Martinez, Chuck Terry and Dick Lillie. II. Airport Advisory Board Report III. Austin-Bergstrom International Airport a. Construction Update b. Financing? Variable Rate Bonds IV. Robert Mueller Municipal Airport a. New Airline Service Presentation given by John Almond, Leslie Browder and Charles Gates. ITEMS CONTINUED FROM PREVIOUS MEETING 10. Approve a resolution authorizing execution of a ten-year contract with ENABLE, Lakewood, Colorado, to provide billing and related services for the City's utilities, in amounts not to exceed $4.5 million for implementation and $1.18 per bill per active account per month for an estimated yearly billing fee of $4,545,360, with the provision of additional production services at a yearly cost not to exceed $150,000. (Funding in the amount of $4,500,000 was included in the 1997-98 Capital Budget of the Electric Utility. Funding for the amounts required to produce utility bills each year thereafter will be contingent upon available funding in future operating budgets of the Electric Utility.) Best proposal of ten. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission and Water and Wastewater Commission) Resolution No. 980115-10 approved with friendly amendment by Councilmember Goodman to give direction to staff to analyze during first year of the contract to determine whether this could be taken in-house, on Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 6-1 vote, Councilmember Slusher voting "NO". Police 11. Housing 12. Amend Ordinance No. 971204-C, by establishing the classifications and positions in the classified service of the Austin Police Department; creating and eliminating certain classified positions. (Funding is available in the 1997-98 Operating Budget of the Police Department.) Ordinance No. 980115-A approved on Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 7-0 vote. Approve a resolution authorizing the negotiation and execution of an amendment to the March 22, 1996 contract with the Austin Revitalization Authority (ARA) to extend the term of the contract until March 30, 1999, to approve an increase in the amount of the contract not to exceed $402,985 for a total contract amount not to exceed $925,000 to the ARA for operating expenses to continue the implementation of the East 11th and 12th Street Redevelopment Program, and to approve an option to extend the agreement for up to two additional one-year terms, in an amount not to exceed $275,000 for each one-year term. (Funding in the amount of $127,985 is available from the balance of the 22nd Year FY 96-97 CDBG appropriation, and $275,000 is available from the 23rd Year FY 97-98 CDBG appropriation. Funding for the extension options beyond March 30, 1999 is contingent upon the City Council funding the project in future CDBG budgets.) Postponed Electric Utility 13. Approve a resolution authorizing execution of a thirty-six month supply agreement with GENERAL ELECTRIC SUPPLY, Austin, Texas, for 40 work transformers, in an amount not to exceed $1,090,730; with HI-VOLT SALES, New Braunfels, Texas, for 75 work transformers, in an amount not to exceed $1,545,975; with POWER SUPPLY, INC., Austin, Texas, for 40 network transformers, in an amount not to exceed $1,206,400, for a total contract amount of $3,843,105. (Funding in the amount of $854,023 was included in the 1997-98 Operating Budget for the Electric Utility; funding for the remaining 28 months of the original contract period is contingent upon available funding in future budgets.) Low bids of four meeting specifications. No MWBE Subcontracting opportunities were identified. (Recommended by 14. Electric Utility Commission) Resolution No. 980114-13 approved on Mayor Pro Tem Garcia's motion, Councilmember Griffith's second, 7-0 vote. Approve a resolution authorizing execution of a contract with HOUSTON PIPE BENDERS, Houston, Texas, for the purchase of hardware to be used to install a Solar Explorer photovoltaic shade parking structure at Zilker Park, in an amount not to exceed $40,956.84. (Funding was included in the 1997-98 Capital budget for the Electric Utility.) Low bid of three. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission and Parks Board) Postponed 15. Approve a resolution authorizing execution of a twelve month service agreement with GARNER ENVIRONMENTAL SERVICES, INC., Deer Park, Texas, for emergency response and remediation services of major hazardous materials and oil spills at the Decker and Holly Power Plants, in an amount not to exceed $400,000, with the option to extend for four additional twelve month periods, in an amount not to exceed $400,000 per extension, for a total amount not to exceed $2,000,000. (Funding in the amount of $266,667 is available in the 1997-98 Operating Budget for the Electric Utility; funding for the final four months of the original contract periods and the extension options is contingent upon available funding in future budgets.) Sole bid. 25% MBE, 0% WBE Subcontractor participation. (Recommended by Electric Utility Commission.) 16. Resolution No. 980114-15 approved Approve a resolution authorizing execution of a two year agreement with ELECTRIC CLEARINGHOUSE, INC., Houston, Texas, for the purchase of 50 megawatts of capacity and associated energy commencing January 1, 1999, in an amount not to exceed $3,660,873 per year, with two one-year extension options in an amount not to exceed $3,660,873 per extension, for a total contract amount of $14,643, 492. (Funding for the original contract period and extension options will be contingent upon available funding in future budgets.) Low bid of three. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Resolution No. 980114-16 approved Planning, Environmental and Conservation Services Department 17. Approve a resolution authorizing the issuance of a Letter of Intent and a rebate to IBM CORPORATION, for the installation of energy efficient centrifugal chillers at their Austin Central Utility Plant, in the amount of $78,543.75. (This equipment will save an estimated 314 kilowatts at a cost of $250 per kilowatt saved. Funding is available in the 1997-98 Operating Budget of the Conservation Rebates and Incentives Fund.) [Recommended by Resource Management Commission] Resolution No. 980114-17 approved 18. Approve a resolution authorizing the issuance of a Letter of Intent and a rebate to the METROPOLIS APARTMENT COMPLEX, located at 2308 S. Pleasant Valley Road, for the installation of high-efficiency air conditioners, attic insulation, solar screens and fluorescent lighting, in the amount of $94,459. (Energy improvements qualifying for this rebate will save an estimated 557 kilowatts at a program cost of $170 per kilowatt saved. Each high efficiency air conditioners will save residents between $170 and $340 per cooling season in energy costs. The comparable cost of a gas turbine is $1,239 kW, including fuel, operation and maintenance. (Funding is available in the 1997-98 Operating Budget of the Conservation Rebates and Incentives Fund.) [Recommended by Resource Management Commission.] Resolution No. 980114-18 approved Drainage Utility 19. Approve second/third_readings of an ordinance amending the City Code to rename the Drainage Utility to the "Watershed Protection Department," incorporate references, duties and name changes of the Development Review and Inspection Department, and Planning and Environmental and Conservation Services Department, as approved by Council on June 13, 1996; amend Chapter 14-3 to conform to changes in administration of the chapter. (No fiscal impact.) [Recommended by Planning Commission and Environmental Board] Ordinance No. 980114-B approved Items 15 through 19 approved on Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 7-0 vote. 20. Approve a resolution authorizing negotiation and execution of an Interlocal Agreement with the TEXAS DEPARTMENT OF TRANSPORTATION (TxDOT) to allow the transfer of funds to TxDOT for construction, project management, and inspection of water quality structures and related drainage system modifications to mitigate water quality and erosion impacts associated with the Ben White Boulevard/IH-35 Interchange Improvements Project, in an amount not to exceed $460,000 for Phase I. (Funding is available in the 1997-98 Capital Budget of the Drainage Utility Department. The Austin Transportation Study Policy Advisory Board has authorized the use of STP 4C funds to match the City's contribution to this project.) Resolution No. 980114-20 approved on Councilmember Griffith's motion, Councilmember Goodman's second, 7-0 vote. 21. Approve a resolution authorizing negotiation and execution of a Joint Funding Agreement with the UNITED STATES OF THE INTERIOR GEOLOGICAL SURVEY for water resources investigation projects for 1997-98, in the amount of $309,308. (Funding was included in the 1997-98 Operating Budget of the Drainage Utility.) Resolution No. 980114-21 approved Aviation 22. 23. Approve a resolution authorizing negotiation and execution of a Professional Service Agreement with J. ROBERT ANDERSON, ASLA, Austin, Texas, to provide landscape and irrigation system design services for the Terminal Access Road at Austin-Bergstrom International Airport, in an amount not to exceed $550,000. (Funding was included in the 1997-98 Amended Capital Budget for Aviation.) Best proposal of nine. DBE participation: 27%; 27% MBE, 0% WBE Subcontractor participation. (Recommended by Airport Advisory Board) Resolution No. 980114-22 approved Approve a resolution authorizing negotiation and execution of a Professional Service Agreement with THE BROUSSARD GROUP, Austin, Texas, to provide landscape architectural design services for the parking lot/rental car area, in an amount not to exceed $250,000. (Funding was included in the 1997-98 Amended Capital Budget for Aviation.) Best proposal of nine. DBE participation: 30%; 0% MBE, 30% WBE Subcontractor participation. (Recommended by Airport Advisory Board) Resolution No. 980114-23 approved 24. Approve a resolution authorizing negotiation and execution of a Professional Service Agreement with WINTEROWD ASSOCIATES, (DBE/FR), Austin, Texas, to provide landscape architectural design services for the terminal plaza and viewing area at Austin-Bergstrom International Airport, in an amount not to exceed $150,000. (Funding was included in the Amended Capital Budget for Aviation.) Best proposal of nine. DBE participation: 100%; 0% MBE, 10% WBE Subcontractor participation. (Recommended by Airport Advisory Board) Resolution No. 980114-24 approved 25. Approve a resolution authorizing additional funding for the Professional Services Agreement with RODRIGUEZ ENGINEERING LABORATORIES, (DBE/MH), Austin, Texas, for asphalt testing and material testing services for the terminal access road and parking lot at Austin-Bergstrom International Airport, in an amount of $120,000, for a total amount of $240,000. (Funding was included in the Amended Capital Budget for Aviation. Costs associated with this project are eligible for future grant reimbursement at 75% of eligible costs.) DBE Participation: 100%. 0% MBE 0% WBE Subcontractor participation. (Recommended by Airport Advisory Board) Resolution No. 980114-25 approved 26. Approve a resolution authorizing execution of a contract with LOCKHEED MARTIN IMS CORPORATION, Orlando, Florida, for the airport security system at Austin-Bergstrom International Airport, in the amount of $1,809,327 for the base bid and the additional equipment provided in Alternates No. 1, 2 and 3, a contingency fund of $180,933 and Alternate No. 4, a one-year extended warranty agreement in the amount of $64,106, for a total amount not to exceed $2,054,366. (Funding for the base bid and alternates Nos. 1, 2 and 3 is included in the 1997-98 Aviation Capital Budget; funding for Alternate 4 is contingent upon available funding in 1999-00.) Low bid of four. DBE Participation: 12.8%: 5.95% MBE, 6.85% WBE Subcontractor participation. (Recommended by Airport Advisory Board) Resolution No. 980114-26 approved 27. Approve a resolution authorizing a supplemental amendment to a Professional Services Agreement with Trinity Engineering Testing Corporation, Austin, Texas, for concrete testing at the Austin-Bergstrom International Airport, in the amount of $439,000, for a total contract amount of $2,069,000. (Funding is included in the 1997-98 Amended Capital Budget for Aviation.) DBE Participation: 28.40%; 21% MBE, 7.4% WBE Subcontractor participation. (Recommended by Airport Advisory Board) Resolution No. 980114-27 approved 28. Approve a resolution authorizing an increase in funding of the Professional Services Agreement with REINHART & ASSOCIATES, INC., Austin, Texas, to provide additional quantities of quality assurance testing services for the central plant; expansion of the passenger terminal facility and the additional quality assurance testing services that are 29. required by the owner for the parking structure at Austin-Bergstrom International Airport, in the amount of $772,860, for a total amount not to exceed $1,672,860. (Funding was included in the 1997-98 Amended Capital Budget for Aviation.) DBE Participation: 33%; 33% MBE, 0% WBE Subcontractor participation. (Recommended by Airport Advisory Board) Resolution No. 980114-28 approved Approve a resolution authorizing a supplemental amendment to a Professional Services Agreement with CH2M HILL INC., Austin, Texas, for design modifications, additional construction phase services and computerized airfield lighting control programming services for the west runway at Austin-Bergstrom International Airport, in the amount of $245,000. (Funding was included in the 1997-98 Amended Capital Budget for Aviation.) DBE Participation: 27.50%. 27.5% MBE, 0% WBE Subcontractor participation. (Recommended by Airport Advisory Board) Resolution No. 980114-29 approved Items 21 through 29 approved on Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 7-0 vote. 4:30 P.M. - CITIZENS COMMUNICATION OPEN FORUM EXECUTIVE SESSION (No Public Discussion on These Items) The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matter specifically listed on this agenda. The City Council may also announce it will Executive Session, if necessary, to receive advice from Legal Counsel regarding other item on this agenda. ADJOURNED at 4:45 p.m. on Mayor Pro Tem Garcia's motion, Councilmember Slusher's second, 6-0 vote, Councilmember Spelman out of the room. Approved on this the day of 1998 on Councilmember Lewis' motion, Mayor Pro Tem Garcia's second, 6-0 vote, Councilmember Goodman off the dais.