C OF AUSTIN FOUNDED 1839 Austin City Council MINUTES SPECIAL CALLED MEETING WORKSESSION WEDNESDAY, February 12, 1997 Mayor Todd called the meeting to order, noting the temporary absence of Councilmembers Reynolds, Slusher, Mitchell and Griffith. PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 1. Review of Proposed Agenda Items from the City Manager for February 27, 1997. 2. Review of Proposed Agenda Items from Council for February 27, 1997. 3. Discuss or respond to questions by the City Council on the February 13, 1997 Council meeting agenda. (Agenda for February 13, 1997 is attached and incorporated by reference.) BOARD AND COMMISSION REPORTS 4. ELECTRIC UTILITY COMMISSION - Teresa Reel, Chair Presentation given by Jim O'Connell 5. RESOURCE MANAGEMENT COMMISSION - Glee Ingram, Chair Presentation given by Glee Ingram. 6. MONTHLY ELECTRIC UTILITY MANAGEMENT REPORT Presentation given by John Moore. BRIEFING AND DISCUSSION ITEMS 7. LAMAR STREET BRIDGE Presentation given by Dr. Mike Walton, Mike Mclnturf, Heidi Westerfieled, Richard Kroger, Peter Reick and Bill Dowd. 8. COMMUNITY INPUT PROCESS/BOND ELECTION Presentation given by Betty Dunkerley, Charles Curry, Roger Duncan, Randy Goss and Peter Reick. ITEMS CONTINUED FROM PREVIOUS MEETINGS 9. Approve execution of an Interlocal Agreement with the UNIVERSITY OF TEXAS, Office of Survey Research, for public opinion research services, in the amount of $179,446. (Funding is available in the 1996-97 operating budget of the Electric Utility Department.) (Recommended by Electric Utility Commission.) 10. Motion to approve on, Councilmember Goodman's motion, Mayor Todd's second, 3-4 vote, Mayor Pro Tem Garcia, Councilmembers Griffith, Mitchell and Slusher voting "NO". Approve third reading of Ordinance No. 940916-A, Electric Rate Ordinance, and approve new and amended electric utility rates and tariffs. (This will decrease annual sales revenue by $4.2 million. The impact on 1996-97 sales revenue is approximately $3.2 million.) (Recommended by Electric Utility Commission.) Postponed to February 13, 1997 RESOLUTIONS 11. Authorize negotiation and execution of a lease with INDUSTRIAL PROPERTIES, INC., Dallas, Texas, for 24,628 square feet of warehouse space located at 2515 Brockton to store materials and supplies for the North District Service Center, in an amount not to exceed $118,214.40 for the first year, with one two-year extension option based on the original lease amount to be adjusted on annual by CPI increases. (Funding in the amount of $68,960 is available in the 1996-97 operating budget of the Electric Utility Department. Funding for the remaining six months and the extension options is contingent upon available funding in future budgets.) (Recommended by Electric Utility Commission) Approved on, Mayor Pro Tem Garcia's motion, Councilmember Griffith's second, 7-0 vote. 12. Approve an amendment to the existing Interlocal Agreement with the AUSTIN INDEPENDENT SCHOOL DISTRICT to install electric energy conservation measures in six area schools (Wooten Elementary School, Crockett, Reagan, Johnston, LBJ, and Travis High Schools), in the amount of $250,000. (An estimated 1,111 kilowatts will be saved at an avoided cost of $225 per kilowatt. Funding is available in the 1996-97 operating budget of the Conservation Rebates and Incentives Fund of the Planning, Environmental and Conservation Services Department.) (Recommended by Resource Management Commission) Approved on, Mayor Pro Tem Garcia's motion, Councilmember Griffith's second, 6-1 vote, Councilmember Mitchell voting "NO". 13. Approve execution of a contract with RFL ELECTRONICS, INCORPORATED, Boonton, New Jersey, for the purchase of current differential relays, in the amount of $73,291. (Funding was included in the 1996-97 Capital budget of the Electric Utility Department.) Low bid of two meeting specifications. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Approved 14. Approve execution of three twelve month supply agreements with TECHLINE, INC., Austin, Texas, in an amount not to exceed $62,123; TEMPLE, INC., Austin, Texas, in an amount not to exceed $71,214; and POWER SUPPLY, INC., Austin, Texas, in an amount not to exceed $62,390 for the purchase of electrical supplies with two twelve month extension options for each contract in amounts not to exceed $62,123, $71,214, and $62,390 respectively per extension, for total contract amounts of $186,369, $213,642, and $187,170 respectively. (Funding in the amount of $114,174.08 is available in the 1996-97 operating budget of the Electric Utility Department. Funding for the remaining five months and the extension options is contingent upon available funding in future budgets.) Low bids of nine meeting specifications. No MWBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) 15. Approved Approve execution of a contract with COMPUTER CITY SUPER CENTER, Austin, Texas, for the purchase of five personal computer file servers, in an amount not to exceed $85,590. (Funding was included in the 1996-97 Capital budget of the Electric Utility Department.) Low bid of twenty-five meeting specifications. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Approved 16. Approve execution of modification to three service agreements for lighting retrofit services with: AMERICAN LIGHT, Austin, Texas; PARKE INDUSTRIES, INC., Austin, Texas; and SCHACHT LIGHTING, Austin, Texas, to increase each contract in the amount of $75,000 for individual contract amounts of $375,000 each, and to add one six month extension option for each service agreement in the amount of $150,000, for total individual contract amounts of $525,000. (Funding in the amount of $675,000 was included in the 1996-97 Capital budget of the Planning, Environmental and Conservation Services Department.) (Recommended by Resource Management Commission) Approved Items 12 through 16 approved on, Mayor Pro Tem Garcia's motion, Councilmember Griffith's second, 7-0 vote. 17. Approve execution of a revenue generating contract with Time Warner Entertainment Advance/Newhouse Partnership and Time Warner Communications of Austin, L.P. to authorize the use of City utility poles for cable television and telecommunications lines and other attachments. (Estimated revenue for the first year is approximately $348,475.) (Recommended by Electric Utility Commission) Approved on, Mayor Pro Tem Garcia's motion, Councilmember Griffith's second, 6-1 vote, Councilmember Mitchell voting "NO". 18. Approve execution of a construction contract with MUNIZ CONCRETE & CONTRACTING COMPANY, (MBE/MH), Austin, Texas, for the construction of a batting cage at Roy Velasquez Sports Complex, in the total amount of $88,880.40. (Funding was included in the 1996-97 Capital budget of the Electric Utility Department.) Low bid of five. 88.75% MBE Prime participation. 0% MBE, 11.25% WBE Subcontractor participation. (Recommended by Electric Utility Commission) Approved on, Mayor Pro Tem Garcia's motion, Councilmember Griffith's second, 7-0 vote. ITEMS FROM COUNCIL 19. 20. Amend Ordinance No. 960910-G, the 1996-97 Operating Budget, by decreasing the Electric Utility ending balance by $95,000 and increasing the appropriation to the Electric Utility Operating Budget by $95,000 to fund a professional services agreement with W. Scott McCollough. (Councilmembers Jackie Goodman and Beverly Griffith) [Related to Item 20] Postponed Authorize the City Manager to negotiate and execute a professional services agreement with W. Scott McCollough, P.C., to provide consumer perspective to the consulting work being undertaken by Metzler & Associates with regard to safety and quality, environmental impacts, long term planning and rate structure, in an amount not to exceed $95,000. (Councilmembers Jackie Goodman and Beverly Griffith) [Related to Item 19] Postponed EXECUTIVE SESSION - (No Public Discussion on These Items) Executive session held at 5:15 p.m. to 5:50 p.m. on items 21 and 25. The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation and personnel matters as specifically listed on this agenda. The City Council may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. Advice of Counsel - Section 551.071 21. Discuss legal issues relating to required dedication of land in connection with approval of a development permit. 22. Discuss legal issues relating to annexation and water and wastewater impact fees. 23. Discuss legal issues relating to capital recovery fees. 24. Discuss legal issues relating to the proposed telecommunications ordinance. 25. Discuss legal issues relating to threatened litigation concerning a voter petition to request charter amendments that affect campaign financing. Land Acquisition - Section 551.072 26. Discuss purchase of right-of-way to extend Metric Boulevard. 27. Discuss real property acquisition/sale/lease of land at Robert Mueller Municipal Airport and Austin Bergstrom International Airport with the State of Texas, State Pooling Board and the Texas Army National Guard. CITIZEN COMMUNICATIONS (A maximum of 10 citizens to speak on posted action items before Council action. Each citizen will be given 3 minutes to speak.) ADJOURNED at 5:50 p.m. Approved on this the 6th day of March, 1997 on, Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 7-0 vote.