CITY OF AUSTIN FOUNDED 1839 Austin City Council MINUTES WEDNESDAY, March 05, 1997 Mayor Pro Tem Garcia called the meeting to order, Mayor Todd, Councilmembers Mitchell and Reynolds temporarily absent. 11:30 A.M. - BRIEFINGS 1. WORKFORCE DIVERSITY *Internal Audit Presentation given by Ruth Ann Edwards and Jim Burg. 2. BRUSHY CREEK WASTEWATER TREATMENT PLANT Presentation given by Helen Niesner, Gopal Guthikonda, Randy Goss, Maria Alicia Garcia and Roger Duncan. 3. AVIATION 1. Airport Advisory Board Report II. Austin-Bergstrom International Airport a. Proposed Parking Garage Expansion b. Financing of Rental Car Facilities c. Management Reserve/Financial Update d. Amendments to Professional Service Agreements 1. Terminal access road engineer 2. Passenger terminal architect 3. Program management support consultant e. Construction Update III. Robert Mueller Municipal Airport *Redevelopment Update Presentation given by Charles Gates, Bob Binder, John Almond, Leslie Browder and Joe Lessard. 4. CAPITAL RECOVERY FEES (Related to Item 8) Presentation given by Marcia Conner, Bill Cook, Randy Goss and Maria Alicia Garcia. 1:00 CITIZENS COMMUNICATION: GENERAL READING OF CONSENT AGENDA READING OF DISCUSSION AGENDA CITIZENS COMMUNICATION: CONSENT AGENDA ACTION ON CONSENT AGENDA 1:00 P.M. - PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 5. Review of Proposed Agenda Items from the City Manager for March 20, 1997. 6. Review of Proposed Agenda Items from Council for March 20, 1997. 7. Discuss and identify consent and discussion agenda items for the March 6, 1997 Council meeting agenda. (Agenda for March 6, 1997 is attached and incorporated by reference.) ITEMS CONTINUED FROM PREVIOUS MEETINGS 8. Amend Chapter 13-3A, City Code, to exempt development of affordable housing projects and non-residential CDBG funded projects from payment of water and wastewater capital recovery fees, and repeal reimbursements for payment of water and wastewater capital recovery fees for development in the Fairway Ridge Subdivision. (Recommended by Water and Wastewater Commission and Planning Commission) [Related to Item 4] Ordinance No. 970305-B approved with friendly amendment by Councilmember Goodman to: 1) Provide one application procedure for residential Capital Recovery Fee Exemptions. This can be accomplished by the following amendment to the ordinance: Modify existing Section "j" of the ordinance to pertain to non-residential CDBG funded units ony; and 2) Reduce administrative cost to Neighborhood Housing and Community Development Office (NHCD) and the Water and Wastewater Utility for administering a Capital Recovery Fee reimbursement program previously approved for the Fairway Ridge Subdivision. Please note that these units will not be counted against the annual allocation include in this ordinance, on, Mayor Pro Tem Garcia's motion, Councilmember Mitchell's second, 6-0 vote, Councilmember Reynolds temporarily absent. ORDINANCES/RESOLUTIONS 9. Set time certain, if necessary, for agenda items on the March 6, 1997 agenda. CITY CLERK 10. Approve an ordinance ordering a municipal election for May 3, 1997 to elect three Councilmembers and a mayor, authorizing the issuance of general obligation bonds and revenue bonds, and the revocation of authority to issue certain revenue bonds and making provisions for the conduct of the election, at a cost of $432,015. (Funding in the amount of $164,827 for May 3, 1997 general election and $184,775 for run-off election on May 31, 1997 is available in the 1996-97 operating budget of the City Clerk Office, and $82,413 is available in the 1996-97 operating budget of the Water and Wastewater Utilities.) Ordinance No. 970305-A approved with amendment to extend voting hours on, Mayor Pro Tem Garcia's motion, Councilmember Mitchell's second, 6-0 vote, Councilmember Reynolds temporarily absent. WATER AND WASTEWATER UTILITY 11. 12. 13. Amend Ordinance 960910-G, the 1996-97 operating budget of the Water and Wastewater Utility, by increasing the transfers to the Capital Improvements Program by $1,271,000 to $18,110,000 for cost reimbursement of the Jourdan Crossing wastewater line, in the amount of $821,000; cost reimbursement of the WR Joint Venture water main, in the amount of $200,000, and additional requirements for the Utility's Waller Creek Center elevator improvements, in the amount of $250,000. Amend Ordinance 960910-A, the 1996-97 Capital budget of the Water and Wastewater Utility, by increasing the appropriations of the Jourdan Crossing Project ($821,000), WR Joint Venture Project ($200,000) and the Waller Creek Center Improvements Project ($250,000), for a total increase of $1,271,000. (Recommended by Water and Wastewater Commission and Planning Commission) Ordinance No. 970305-C approved on, Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 5-0 vote, Councilmember Mitchell and Reynolds temporarily absent. Approve a resolution authorizing execution of a twelve month supply agreement with NOLAN SUPPLY COMPANY, San Antonio, Texas, for the purchase of semi-rigid adapters used to join waterlines, in an amount not to exceed $53,644 with two twelve month extension options in an amount not to exceed $53,644 per extension, for a total contract amount not to exceed $160,932. (Funding in the amount of $31,292 is available in the 1996-97 operating budget of the Water and Wastewater Utility. Funding for the remainder of the contract and the extension options is contingent upon available funding in future budgets.) Low bid of four meeting specifications. No MWBE Subcontracting opportunities were identified. (Recommended by Water and Wastewater Commission) Approved Approve a resolution authorizing execution of a twelve month supply agreement with ALAMO IRON WORKS, INC., San Antonio, Texas, for the purchase of ball and gate valves used to control the flow of water in water mains, in an amount not to exceed $40,202 with two twelve month extension options in an amount not to exceed $40,202 per extension, for a total contract amount not to exceed $120,606. (Funding in the amount of $23,451 is available in the 1996-97 operating budget of the Water and Wastewater Utility. Funding for the remainder of the contract and the extension options is contingent upon available funding in future budgets.) Low bid of three meeting specifications. No M/WBE Subcontracting opportunities were identified. (Recommended by Water and Wastewater Commission) Approved 14. Approve a resolution authorizing execution of a twelve month supply agreement with SOUTHWESTERN UNDERGROUND SUPPLY & ENVIRONMENTAL SERVICES, Austin, Texas, for the purchase of approximately 31,400 of polyethylene vinyl chloride sewer pipe used for repairs and minor extensions to the wastewater collection system, in an amount not to exceed $75,671 with two twelve month extension options in an amount not to exceed $75,671 per extension, for a total contract amount not to exceed $215,013. (Funding in the amount of $41,808 is available in the 1996-97 operating budget of the Water and Wastewater Utility. Funding for the remainder of the contract and the extension options is contingent upon available funding in future budgets.) Low bid of two. No M/WBE Subcontracting opportunities were identified. (Recommended by Water and Wastewater Commission) Approved 15. Approve a resolution authorizing execution of a construction contract with BRH-GARVER, INC., Houston, Texas, for construction of the IBM Wastewater Rehabilitation project, in the amount of $383,046.50. (Funding was included in the 1996-97 Capital budget of the Water and Wastewater Utility.) Low bid of three. 28.2% MBE, 5.48% WBE Subcontractor participation. (Recommended by Water and Wastewater Commission) Approved 16. Approve a resolution authorizing a construction contract award to GUERRA CONSTRUCTION COMPANY, INC., (MBE/MH), Austin, Texas, for replacement of the existing water system in the Perry Lane area, in the amount of $237,645.50. (Funding was included in the 1996-97 Capital budget of the Water and Wastewater Utility.) Low bid of three. 78.77% MBE Prime participation. 0% MBE, 21.23% WBE Subcontractor participation. (Recommended by Water and Wastewater Commission) Approved 17. Approve a resolution authorizing negotiation and execution of an Amendment to the Professional Services Agreement with MALCOLM-PIRNIE, INC., Austin, Texas, for additional Phase I (preliminary engineering) and Phase II (design) engineering services for the Govalle Tunnel Odor/Corrosion Control Improvements Project, in the estimated amount of $1,499,000, for a total agreement amount of $1,642,075. (Funding was included in the 1991-92 Capital budget of the Water and Wastewater Utility.) 12.1% MBE, 3.3% WBE Subconsultant participation. (Recommended by Water and Wastewater Commission) Approved 18. Approve a resolution authorizing a construction contract award to J.C. EVANS CONSTRUCTION COMPANY, INC., Austin, Texas, for the Walnut Creek to Hornsby Bend Water and Wastewater Treatment Plant Sludge Force Main Improvements Phase II Project, in the amount of $343,885.25. (Funding was included in the 1991-92 Capital budget of the Water and Wastewater Utility.) Low bid of ten. 0.94% MBE, 11.53% WBE Subcontractor participation. (Recommended by Water and Wastewater Commission) Approved 19. Approve a resolution authorizing negotiation and execution of an Amendment to the Professional Services Agreement with CH2M-HILL, INC., Austin, Texas, for additional design and construction phase services for the Hornsby Bend Sludge Management Facilities Improvements project, in the estimated amount of $66,537, for a total agreement amount of $2,033,537. (Funding was included in the 1996-97 Capital budget of the Water and Wastewater Utility.) 9.13% MBE, 0% WBE Subcontractor participation. (Recommended by Water and Wastewater Commission) Approved Items 12 through 19 approved on, Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 6-0 vote, Councilmember Reynolds temporarily absent. AVIATION 20. Amend Ordinance 960910-A, the 1996-97 Capital budget of the Aviation Department, by increasing the appropriations by $25,000,000 of the Austin-Bergstrom International Airport Capital budget for expansion of the parking garage. (Funding in the amount of $16,800,000 will be funded by the issuance of debt by Austin-Bergstrom International Airport (ABIA) Development Corporation, $8,200,000 will be funded by contributions from the Airport Capital Fund.) [Recommended by Airport Advisory Board] Approve first reading only on, Mayor Pro Tem Garcia's motion, Councilmember Reynolds' second, 4-2-1 vote, Councilmembers Goodman and Griffith voting "NO", Councilmember Slusher "ABSTAINING". 21. Approve a resolution authorizing execution of a twelve month contract with AMERICAN INTERNATIONAL GROUP, INC., through John L. Wortham & Son Insurance, Houston, Texas, to provide liability insurance at Robert Mueller Airport and Austin-Bergstrom International Airport, in an amount not to exceed $83,695 with two twelve month extension options in an amount of $83,695 per extension, for a total contract amount not to exceed $251,085. (Funding in the amount of $41,847.50 is available in the 1996-97 operating budget of the Aviation Department. Funding for the remaining six months and the extension options is contingent upon available funding in future budgets.) Low bid of four. No M/WBE Subcontracting opportunities were identified. Approved on, Councilmember Reynolds' motion, Mayor Pro Tem Garcia's second, 6-0 vote, Councilmember Mitchell out of the room. 22. Approve a resolution authorizing Supplemental Amendment #4 with PARSONS BRINCKERHOFF CONSTRUCTION SERVICES, INC., Austin, Texas, for Phase II - Design Services and Phase III - Construction Management Services to the Program Management Support Services professional services agreement for the redevelopment of Bergstrom as Austin-Bergstrom International Airport (ABIA), in the amount of $12,700,000, for a total contract amount of $37,700,000. (Funding was included in the 1996-97 approved Capital budget of the Aviation Department.) DBE Subconsultant Participation: 27.6% (24.1% MBE, 3.5% WBE) (Recommended by Airport Advisory Board) Approved on, Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 7-0 vote. 23. Approve a resolution authorizing additional funding for the Professional Services Agreement with JASTER-QUINTANILLA & ASSOCIATES, INC., Austin, Texas, for design modifications and construction phase services for Terminal Access Road Design at Austin-Bergstrom International Airport, in the amount of $632,000.00, for a total amount of $3,632,000.00. (Funding was included in the 1996-97 Capital budget of the Aviation Department.) 56% DBE participation: 51.00% MBE, 5.00% WBE. (Recommended by Airport Advisory Board) Approved 24. Approve a resolution authorizing the continuation of the Professional Services Agreement with PAGE SOUTHERLAND PAGE, for the completion of construction phase services for the Passenger Terminal Facility, for Austin-Bergstrom International Airport, in an amount not to exceed $1,500,000, for a total contract amount of $11,000,000.00. (Funding was included in the 1996-97 Capital budget of the Aviation Department.) 37.71% DBE Participation: 31.55% MBE, 6.16% WBE. (Recommended by Airport Advisory Board) Approved on, Councilmember Reynolds' motion, Mayor Pro Tem Garcia's second, 6-0 vote, Councilmember Mitchell out of the room. 4:30 P.M. - CITIZEN COMMUNICATIONS EXECUTIVE SESSION (No Public Discussion on these Items) Executive session held at 12:15 to 1:30 p.m. Executive session held at 5:00 p.m. to 5:20 p.m. The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The City Council may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. Land Acquisition - Section 551.071 25. Discuss real property acquisition/sale/lease of land at Robert Mueller Municipal Airport and Austin-Bergstrom International Airport with the State of Texas, State Pooling Board, and the Texas Army National Guard. 26. Discuss offer to sell real property adjacent to the Convention Center. Advice of Counsel - Section 551.071 27. Discuss legal issues concerning exemptions from payment of water and wastewater capital recovery fees. ADJOURNED at 5:40 p.m. on, Councilmember Slusher's motion, Councilmember Griffith's second, 5-0 vote, Mayor Todd and Councilmember Reynolds out of the room. Approved on this the 27th day of March, 1997, on, Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 6-0 vote, Councilmember Mitchell off the dais.