CITY OF AUSTIN FOUNDED 1839 Austin City Council MINUTES WORKSESSION March 26, 1997 Mayor Todd called the meeting to order at 11:40 a.m., Councilmembers Griffith, Slusher and Mitchell arriving at 12:00 p.m., Mayor Pro Tem Garcia, Councilmembers Goodman and Reynolds temporarily absent. BOARD AND COMMISSION REPORTS 1. WOMEN'S COMMISSION - Ms. Vera Givens, to present status report. Presentation given by Vera Givens. 2. AIRPORT ADVISORY BOARD Presentation given by Bob Binder. BRIEFINGS 3. ISSUE PAPER: YOUTH, FAMILY AND NEIGHBORHOOD VITALITY Presentation given by Marcia Conner, Bill Cook, Jesus Olivares, Steven Williams, Linda Welsh and Chief McDonald. 4. WELFARE REFORM Presentation given by Pat Bresette, Anne Dunkelberg and Debbie Blount. 5. AVIATION A. Austin-Bergstrom International Airport 1. Management Reserve/Financial Report 2. Construction Update 3. Food/Beverage Concession RFP B. Robert Mueller Municipal Airport 1. Redevelopment Update Presentation given by Charles Gates, Leslie Browder, John Almond and Joe Lessard. 1:00 P.M. CITIZENS COMMUNICATION: GENERAL READING OF CONSENT AGENDA READING OF DISCUSSION AGENDA CITIZENS COMMUNICATION: CONSENT AGENDA ACTION ON CONSENT AGENDA 1:00 P.M. - PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 6. Review of Proposed Agenda Items from the City Manager for April 3, 1997. 7. Review of Proposed Agenda Items from Council for April 3, 1997. 8. Discuss and identify consent and discussion agenda items for the March 27, 1997 Council meeting agenda. (Agenda for March 27, 1997 is attached and incorporated by reference.) Items pulled for discussion: #s 19; 25; 26; 28; and item # 29. 9. Set time certain, if necessary, for agenda items on the March 27, 1997 agenda. Item set for time certain: item # 12 1:30 P.M. - GUEST SPEAKER 10. Mr. Roger Gale, President of Washington International Energy Group, to discuss the future of the Electric Utility Industry. ITEMS CONTINUED FROM PREVIOUS MEETINGS 11. Approve second/third readings of an ordinance to authorize negotiation and approval of a wholesale wastewater contract between Davenport Ranch Municipal Utility District No. 1 and the City of Austin, and approve an amendment to the Consent Agreement to authorize this wastewater service. (Mayor Bruce Todd and Councilmember Jackie Goodman) Pulled from agenda. ORDINANCES/RESOLUTIONS Aviation 12. Approve a resolution authorizing execution of a contract with EQUIPMENT DEPOT, INC., Pflugerville, Texas, for the purchase of one tractor/mower combination used to mow areas around the runways, including maintenance training and extended warranty, in the amount of $74,911. (Funding was included in the 1996-97 operating budget of the Aviation Department.) Low bid of four. No M/WBE Subcontracting opportunities were identified. Approved 13. Approve a resolution authorizing execution of a twelve month service agreement with A-1 QUALITY BLUE PRINT AND FAST COPY (MBE/MH), Austin, Texas, for the printing of project manuals and specification books issued to prospective bidders for new airport projects, in an amount not to exceed $52,000 with two twelve month extension options in an amount not to exceed $52,000 per extension, for a total amount not to exceed $156,000. (Funding was included in the 1996-97 Capital budget of the Aviation Department. Funding for the remaining seven months and the extension options is contingent upon available funding in future budgets.) Low bid of six. No M/WBE Subcontracting opportunities were identified. Approved 14. Approve a resolution authorizing negotiation and execution of a Professional Service Agreement with CASABELLA ARCHITECTS (MBE/MH), Austin, Texas, to provide architectural services for the Parking Management and Taxicab Buildings Design at Austin-Bergstrom International Airport, in an amount not to exceed $100,000. (Funding was included in the 1996-97 Capital budget of the Aviation Department.) Best qualification statement of two. 82% DBE Prime participation. 10% MBE, 8% WBE Subcontractor participation. (Recommended by Airport Advisory Board) Approved 15. Approve a resolution authorizing a supplemental amendment to a Professional Services Agreement with URBAN DESIGN GROUP (WBE/FR), Austin, Texas, for design modifications and construction phase services for North Access Road Design at Austin-Bergstrom International Airport, in the amount of $42,508, for a total contract amount of $326,815. (Funding was included in the 1996-97 Capital budget of the Aviation Department. Cost associated with this project are eligible for future FAA grant reimbursement at 30% of eligible costs.) 75% DBE Prime participation: 25% MBE, 0% WBE Subcontractor participation. (Recommended by Airport Advisory Board) Approved 16. Approve a resolution to execute a twelve month service agreement with RIDGWAY'S INC., Austin, Texas, for production of bluelines, vellums, and mylars for the New Airport Project Team, in an amount not to exceed $228,650, with two twelve month extension options, in an amount not to exceed $228,650 per extension, for a total contract amount not to exceed $685,950. (Funding was included in the 1996-97 Capital Budget for the Aviation Department. Funding for the remaining five months of the original contract period and extension options is contingent upon available funding in future budgets.) Low bid of five. No M/WBE Subcontracting opportunities were identified. Approved 17. Approve execution of four twelve month service agreements with LANDGUARD, INC., dba TERRA SYSTEMS, Austin, Texas; L&L service Co.., Austin, Texas; PREMIUM CUTS LAWS SERVICE AND MAINTENANCE INC., (MBE/MH), Austin, Texas; and RED & WHITE GREENERY, Georgetown Texas, to provide grounds maintenance at Austin-Bergstrom International Airport, in amounts not to exceed $142,958, $132,589, $106,641 and $205,500 respectively, with two twelve month extension options in amounts not to exceed $142,958, $132,589, $106,641, and $205,500 respectively, per extension, for total contracts in an amount not to exceed $1,763,064. (Funding in the amount of $150,758 was included in the 1996-97 operating budget for the Department of Aviation; funding for the remaining seven months of the original contract period and extension options will be contingent upon available funding in future budgets.) Low bids of nine. No M/WBE Subcontracting opportunities were identified. (Recommended by Airport Advisory Board) Approved Items 12 through 17 approved on Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 4-0 vote, Councilmembers Griffith and Mitchell out of the room, Councilmember Reynolds temporarily absent. Convention Center 18. Approve negotiation and execution of a contract with C. H. JOHNSON CONSULTING, INC., Chicago, Illinois, for a feasibility study for the Austin Convention Center expansion, in an amount not to exceed $57,000. (Funding was included in the 1991-92 Capital budget of the Austin Convention Center) Best proposal of three. No M/WBE Subcontracting opportunities were identified. Approved on, Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 4-0 vote, Councilmembers Griffith and Mitchell out of the room, Councilmember Reynolds temporarily absent. Drainage Utility 19. Approve execution of a construction contract with AUSTIN FILTER SYSTEMS, INC., Austin, Texas, for construction of the Little Walnut Creek Regional Water Quality Pond at Rundberg Lane, in the amount of $459,362.75. (Funding was included in the 1996-97 Capital budget of the Drainage Utility.) Low bid of thirteen. 25.31% MBE, 11.6% WBE Subcontractor participation. Approved on, Mayor Pro Tem Garcia's motion, Councilmember Slusher's second, 4-0 vote, Councilmembers Griffith and Mitchell out of the room, Councilmember Reynolds temporarily absent. ITEMS FROM COUNCIL 20. Approve a resolution approving the option to locate rental cars on the third floor of the proposed parking garage in the construction of the new parking garage at Austin-Bergstrom International Airport. (Councilmember Eric Mitchell) Postponed one week EXECUTIVE SESSION (No Public Discussion on These Items) Executive session held at 1:00 p.m. to 1:45 p.m. on items #s 21 and 22. The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matters as specifically listed on this agenda. The City Council may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. Land Acquisition - Section 551.072 21. Discuss real property acquisition for the Barton Creek Wilderness Park. 22. Discuss real property acquisition/sale/lease of land at Robert Mueller Municipal Airport and Austin-Bergstrom International Airport with the State of Texas, State Pooling Board, and the Texas Army National Guard. ADJOURNED at 6:10 p.m. Approved on this the 24th day of April, 1997 on, Mayor Pro Tem Garcia's motion, Counilmember Slusher's second, 7-0 vote.