CITY OF AUSTIN FOUNDED 1839 Austin City Council MINUTES WORKSESSION WEDNESDAY, May 07, 1997 Mayor Pro Tem Garcia called the meeting to order, noting the temporary absence of Mayor Todd and Councilmember Mitchell. CITIZENS COMMUNICATION: GENERAL READING OF CONSENT AGENDA READING OF DISCUSSION AGENDA CITIZENS COMMUNICATION: CONSENT AGENDA ACTION ON CONSENT AGENDA PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 1. Review of Proposed Agenda Items from the City Manager for May 15, 1997. 2. Review of Proposed Agenda Items from Council for May 15, 1997. 3. 4. Discuss and identify consent and discussion agenda items for the May 8, 1997 Council meeting agenda. (Agenda for May 8, 1997 is attached and incorporated by reference.) Set Time Certain, if necessary, for agenda items on the May 8, 1997 Agenda. Water and Wastewater 5. Approve a resolution authorizing execution of a construction contract with GARNEY CONSTRUCTION COMPANY, Kansas City, Missouri, for the Parmer Lane Section 2B Water Transmission Main Project which will complete a segment of 48-inch water transmission main from the eastern boundary of Samsung to the future Parmer Lane/Giles Road intersection, in the amount of $1,114,765.80, plus $111,477.20 to be used as a contingency fund for change orders, for a total contract amount not to exceed $1,226,243. (Funding was included in the 1991-92 Capital budget of the Water and Wastewater Utility.) Low bid of eight. 4.26% MBE, 4.24% WBE Subcontractor participation. (Recommended by Water and Wastewater Commission) Approved 6. Approve a resolution authorizing a construction contract award with SCHROEDER CONSTRUCTION COMPANY, Austin, Texas, for construction of the Vista Business Park Wastewater Lift Station Diversion Project, in the amount of $295,557.54, plus $44,333.63 to be used as a contingency fund for change orders, for a total contract amount of $339,891.17. (Funding was included in the 1994-95 Capital budget of the Water and Wastewater Utility.) Low bid of four. 6.19% MBE, 6.37% WBE Subcontractor participation. (Recommended by 7. 8. 9. 10. Water and Wastewater Commission) Approved Approve a resolution authorizing negotiation and execution of a professional services agreement with ESPEY, HUSTON & ASSOCIATES, INC., Austin, Texas, for Phase I (preliminary engineering) services for the Lower Williamson Creek Interceptor project, in an amount not to exceed $210,000. (Funding was included in the 1995-96 Capital budget of the Water and Wastewater Utility.) Best qualification statement of eleven. 12.0% MBE, 18.5% WBE Subconsultant participation. (Recommended by Water and Wastewater Commission) Approved Items 5 through 7 approved on, Mayor Pro Tem Garcia's motion, Councilmember Griffith's second, 7-0 vote. Approve a resolution authorizing negotiation and execution of an Amendment to the Professional Services Agreement with CH2M-HILL, INC., Austin, Texas, for Phase II (design) services for the Ullrich Medium Service Water Transmission Main, and additional Phase I (preliminary engineering) and Phase III (construction management) services begun under the Agreement, in an amount not to exceed $1,609,000, for a total agreement amount not to exceed $4,346,967. (Funding was included in the 1995-96 Capital budget of the Water and Wastewater Utility.) 21.0% MBE, 10.9% WBE Subconsultant participation. (Recommended by Water and Wastewater Commission) Approved on, Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 6-1 vote, Councilmember Slusher voting "NO". Approve a resolution authorizing execution of Change Order #5 to the construction contract with OSCAR RENDA CONTRACTING, INC., Roanoke, Texas, for additional sodding along Jimmy Clay Golf Course as part of the completion of the Mopac/Williamson Creek Lift Station Relief Main, Phase I, in the amount of $6,916.50, for a total contract amount of $2,288,804.16. (Funding was included in the 1991-92 Capital budget of the Water and Wastewater Utility. Council authorization is required because the amount will exceed the administrative authorization level. 0% MBE, 100% WBE Subcontractor participation. (Recommended by Water and Wastewater Commission) Approved Approve a resolution authorizing negotiation and execution of a professional services agreement with MONTGOMERY WATSON, Dallas, Texas, for the Water System Performance Study of the Central East Austin Area (area bounded by Colorado River north to 51st Street, and IH 35 east to Ed Bluestein Boulevard), in an amount not to exceed $240,000. (Funding was included in the 1995-96 Capital budget of the Water and Wastewater Utility.) Best qualification statement of seven. 9.0% MBE, 19.0% WBE Subconsultant participation. (Recommended by Water and Wastewater Commission) Approved 11. Approve a resolution authorizing execution of a twelve month contract with ORACLE CORPORATION, Redwood Shores, California, to renew the purchase of maintenance including license renewal and software updates for database software products currently in use at the Water and Wastewater Utility.) Sole source. No M/WBE Subcontracting opportunities were identified. (Recommended by Water and Wastewater Commission) Approved 12. Approve a resolution authorizing negotiation and execution of a contract with VALMET AUTOMATION, Calgary Alberta, Canada, to supply a Supervisory Control and Data Acquisition (SCADA) system to electronically monitor and control the remote sites in the City's water distribution system, in an amount not to exceed $2,383,417. (Funding in the amount of $1,983,417 was included in the 1991-92 Capital budget of the Water and Wastewater Utility. Funding in the amount of $400,000 was included in the 1994-95 Capital budget of the Water and Wastewater Utility.) Best proposal of twelve. 10.3% MBE, 10.7% WBE Subcontractor participation. (Recommended by Water and Wastewater Commission) Approved 13. Approve a resolution authorizing execution of a twelve month supply agreement with BADGER METER, INC., Carrollton, Texas, for the purchase of cold water meters to be installed in new residences, and to replace damaged malfunctioning meters currently in use, in an amount not to exceed $115,670.50 with two twelve month extension options in an amount not to exceed $115,670.50 per extension, for a total contract amount not to exceed $347,011.50. Low bid of three. No M/WBE Subcontractor participation. (Recommended by Water and Wastewater Commission) Approved 14. Approve a resolution authorizing execution of a contract with EQUIPMENT DEPOT, INC., Pflugerville, Texas, for the purchase of five tractor, loader, backhoes to be used in the maintenance, repair, and construction of roads and water and wastewater lines, in the amount of $215,191. (Funding in the amount of $46,039 was included in the 1996-97 operating budget of the Public Works and Transportation Department. Funding in the amount of $169,152 was included in the 1996-97 Capital budget of the Water and Wastewater Utility.) Low bid of six. No M/WBE Subcontracting opportunities were identified. (Recommended by Water and Wastewater Commission) Approved 15. Approve a resolution authorizing execution of a construction contract with INSITUFORM TEXARK, INC., Chesterfield, Missouri, for rehabilitation of wastewater lines located at various sites in Upper Walnut Creek, Barton Creek and Town Lake Basins, in the amount of $436,192.30. (Funding was included in the 1995-96 Capital budget and the 1996-97 approved Capital budget of the Water and Wastewater Utility.) Low bid of four. 16.76% MBE, 3.06% WBE Subcontractor. (Recommended by Water and Wastewater Commission) Approved Items 9 through 15 approved on, Mayor Pro Tem Garcia's motion, Councilmember Griffith's second, 7-0 vote. 16. Approve a resolution authorizing negotiation and execution of an amendment to the Professional Service Agreement with ALAN PLUMMER ASSOCIATES, INC., Austin, Texas, for additional preliminary engineering and design services for Elroy Area Water System Improvements, in the amount of $191,000, for a total amount of $289,974. (Funding was included in the 1996-97 Capital budget of the Water and Wastewater Utility.) 44% MBE, 25% WBE Subcontractor participation. [Recommended by Water and Wastewater Commission] Postponed to May 15, 1997 17. Approve a resolution authorizing negotiation and execution of an agreement with SPRINGWOODS MUNICIPAL UTILITY DISTRICT, Lloyd McCarley and Lynn Perry to set forth terms and conditions for Pass-Through Wastewater Service to two tracts located at the west corner of Lyndhurst Street and F.M. Road 620 not to exceed a total of six Living Unit Equivalents (LUEs). (The Utility will collect approximately from $1,574 up to $4,722 in Capital Recovery Fees dependent on the wastewater demands, and collect approximately $1,620 annually in wastewater revenues. This estimated revenue was not included in the 1996-97 budget.) [Recommended by Water and Wastewater Commission] Approved 18. Approve a resolution authorizing a construction Change Order #2 to the contract with JALCO, INC., Houston, Texas, for installation of reuse intake pipes, to facilitate the diversion of effluent from the Walnut Creek Wastewater Treatment Plant to a reuse pump station, in the amount of $88,746.65, for a total contract amount of $4,932,911.30. (Funding was included in the 1995-96 Capital budget of the Water and Wastewater Utility.) 45.07% MBE, 0% WBE Subcontractor participation. (Recommended by Water and Wastewater Commission) Approved 19. Approve a resolution authorizing an amendment to the Interlocal Agreement with the University of Texas School of Law, Center for Public Policy Dispute Resolution, for an experienced facilitator/mediator as part of the professional services agreement for implementation of community involvement for the Barton Creek/Eanes Creek Wastewater Service Study, in the amount of $10,000, for a total agreement amount of $32,000. (Funding was included in the 1996-97 operating budget of the Water and Wastewater Utility.) [Recommended by Water and Wastewater Commission] Approved Drainage Utility 20. Approve execution of Change Order #4 to the construction contract with RYAN-O-EXCAVATING, Dripping Springs, Texas, for revisions to the type of pavement along Hillcrest Drive and other revisions to the proposed storm sewers in Cameron Road, ad past of the Windsor Park Drainage Improvements Project, increasing the contract in the amount of $103,084.82 for a total contract amount of $777,854.31. (Funding was included in the 1992-93 Amended Capital Budget of the Drainage Utility.) No M/WBE Subcontracting opportunities were identified. Approved 21. Approve a resolution authorizing negotiation and execution of a professional services agreement with CARTER-BURGESS, INC., Austin, Texas, to assess flood risk areas in eighteen watersheds for the Drainage Utility Master Plan Digital Mapping Project, in an amount not to exceed $300,000. (Funding was included in the 1996-97 Capital budget of the Drainage Utility.) Best qualification statement of four. 10.% MBE, 20% WBE Subconsultant participation. Approved Neighborhood Housing and Community Development 22. 23. Approve a resolution authorizing negotiation and execution of a contract with the Capitol City Chamber of Commerce for the implementation of the Small Minority Business Assistance Program, in an amount not to exceed $75,000. (Funding was included in the 1996-97 Operating Budget Special Revenue Fund of the Neighborhood Housing and Community Development Office (22nd Year CDBG Funds: Small Minority Business Assistance Program). Approved Approve a resolution authorizing negotiation and execution of a contract with the joint venture between the Hispanic Chamber of Commerce and the Hispanic Contractors Association for the implementation of the Small Minority Business Assistance Program, in an amount not to exceed $75,000. (Funding was included in the 1996-97 Operating Budget Special Revenue Fund of the Neighborhood Housing and Community Development Office (22nd Year CDBG funds: Small Minority Business Assistance Program). Approved Items 17 through 23 approved on, Mayor Pro Tem Garcia's motion, Councilmember Griffith's second, 7-0 vote. Recessed from 4:37 p.m. to 4:39 p.m. 3:30 P.M. - BOARD OF DIRECTOR'S MEETING OF AUSTIN HOUSING FINANCE CORPORATION The Mayor will recess the City Council meeting. A Board meeting of the Austin Housing Finance Corporation (AHFC) will be conducted. Following adjournment of the AHFC Board meeting, the City Council will be reconvened. Item 24 is the AHFC item to be considered by the Austin Housing Finance Corporation's Board of Director's. 24. Approve a resolution authorizing the issuance of Austin Housing Finance Corporation Multifamily Housing Revenue Bonds (Woodland Heights Apartment Project), Series 1997, in an amount not to exceed an aggregate principal amount of $8,515,000, the form and substance of a trust indenture, a loan agreement, a regulatory agreement with respect to the project, and other matters in connection with the transaction, including matters relating to the public hearing, as requested by Texas Council of the Foundation for Social Resources, Inc., a 501 (c) Texas non-profit corporation, to finance the acquisition and rehabilitation of the Woodland Heights Apartments located at 8312 North IH 35. (All fees are to be paid by requester or out of bond proceeds. Austin Housing Finance Corporation (AHFC) will receive a financing fee of 5% of the amount of the bonds from bond proceeds at closing. This financing fee revenue will not exceed $42,575 and will increase the 1996-97 sources of funds for the AHFC.) BRIEFINGS 25. 26. WORKFORCE DIVERSITY *Austin Convention Center Presentation given by Bob Hodges and Ruth Ann Edwards. HOMELESS ISSUES Presentation given by Steven Williams, Richard Pena, Rose Lancaster, George Coleman and Diane McDaniel Rose. ITEMS FROM COUNCIL 27. Staff report on Traffic Calming Program. (Councilmember Jackie Goodman) Presentation given by Peter Rieck. 4:30 P.M. - CITIZENS COMMUNICATION OPEN FORUM ADJOURNED at 6:30 p.m. Approved on this the 15th day of May, 1997 on, Mayor Pro Tem Garcia's motion, Councilmember Slusher's second, 6-0 vote, Councilmember Griffith temporarily absent.