CITY OF AUSTIN FOUNDED 1839 Austin City Council MINUTES WORKSESSION WEDNESDAY, May 21, 1997 Mayor Todd called the Meeting to order noting the temporary absence of Councilmember Mitchell and Reynolds. CITIZENS COMMUNICATION: GENERAL BOARD AND COMMISSION REPORTS 1. AIRPORT ADVISORY BOARD Presentation given by Bob Binder. READING OF CONSENT AGENDA READING OF DISCUSSION AGENDA CITIZENS COMMUNICATION: CONSENT AGENDA ACTION ON CONSENT AGENDA PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 2. Review of Proposed Agenda Items from the City Manager for June 5, 1997. 3. Review of Proposed Agenda Items from Council for June 5, 1997. 4. Discuss and identify consent and discussion agenda items for the May 22, 1997 Council meeting agenda. (Agenda for May 22, 1997 is attached and incorporated by reference.) Items to be pulled for discussion: Items 24, 25, 30 and 31. 5. Set Time Certain, if necessary, for agenda items on the May 22, 1997 Agenda. No items were set for time certain. Aviation 6. Approve an ordinance changing the street name of the entire length of the following four streets: Kearny Lane to Employee Avenue, Picket Road to Rental Car Lane, Vin Fiz Road to New Airport Drive, Johnson Road to General Aviation Avenue; and accept assignment of Service Avenue and Cargo Avenue as names for two new streets. All of the streets are private streets located on the new public airport site. (Funding in the amount of $764 for street signs was included in the 1996-97 operating budget of the Aviation Department.) [Recommended by Airport Advisory Board] Ordinance No. 970521-A approved on, Mayor Pro Tem Garcia's motion, Councilmember Reynolds' second, 7-0 vote. 7. Approve a resolution authorizing negotiation and execution of a Professional Services Agreement with MARTINEZ, WRIGHT AND MENDEZ, INC., (MBE/MH), Austin, Texas, to provide design services for the Fix Base Operator Apron at Austin-Bergstrom International Airport, in the amount of $400,000. (Funding was included in the 1996-97 Capital budget of the Aviation Department.) Best qualification statement of six. 80% Prime DBE participation: 12% MBE, 8% WBE Subcontractor Participation.. (Recommended by Airport Advisory Board) Approved on, Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 7-0 vote. 8. Approve execution of Change Order #4 to the environmental services contract with CCC GROUP, San Antonio, Texas, for construction of utility infrastructure in the vicinity of the former Air Force fuel storage area, in the amount of $71,810.20, for a total contract amount of $855,991.30. (Funding was included in the 1996-97 Capital budget of the Aviation Department.) M/WBE Percentages cannot be determined at this time because the actual scope of work is unknown. [Recommended by Airport Advisory Board] Approved on, Councilmember Reynolds' motion, Councilmember Slusher's second, 5-0 vote, Mayor Pro Tem Garcia and Councilmember Mitchell temporarily absent. Solid Waste Services 9. Amend Ordinance 960910-G, the Operating budget of the Solid Waste Services Department, by decreasing the beginning balance by $289,667 to reflect the audited beginning balance of $2,524,891; increase budgeted revenue by $124,800 to reflect estimates for total budgeted revenue of $28,719,652; increase the budgeted expenditures by $381,220 for a total budgeted expenditure of $22,033,509; decrease the transfer to Solid Waste Services Capital budget by $421,271, for a total of $1,155,629; decrease the ending balance by $124,816 for a budgeted ending balance of $1,967,434. Amend Ordinance 960910-A, the 1996-97 Approved Capital budget of the Solid Waste Services Department by decreasing the transfer from the operating budget by $421,271 and decreasing budgeted appropriations by $421,271. Ordinance No. 970521-B approved on, Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 5-1 vote, Councilmember Reynolds voting "NO", Councilmember Mitchell temporarily absent. 10. Approve a resolution authorizing execution of a twelve month lease with HOLT COMPANY OF TEXAS, Austin, Texas, for lease of a bulldozer for use at the City FM 812 Landfill, including maintenance and insurance coverage, in the amount of $109,200 with the option to extend for two twelve month periods in the amount of $109,200 per extension, for a total amount of $327,600. (Funding in the amount of $27,300 is available in the 1996-97 operating budget of the Solid Waste Services Department. Funding for the remainder of the contract and the extension options is contingent upon available funding in future budgets.) Single bid. No M/WBE Subcontracting opportunities were identified. Approved Items 10 and 11 approved on, Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 7-0 vote. 11. Approve a resolution authorizing negotiation and execution of a professional services agreement with EMCON, INC., Austin, Texas, for Phase I (environmental assessment) of a three phase professional services agreement to provide engineering, planning, and associated services for the Zilker Park Landfill Remediation project, in an amount not to exceed $40,000. (Funding was included in the 1996-97 Capital budget of the Solid Waste Services Department.) Best qualification statement of thirteen. 8.6% MBE, 18.2% WBE Subconsultant participation. Approved on, Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 6-0-1 vote, Councilmember Mitchell "ABSTAINING". 12. Approve a resolution authorizing negotiation and execution of an Amendment to the Professional Services Agreement with CAMP, DRESSER & MCKEE, INC., Austin, Texas, for Phase II design and bidding document preparation services and Phase III Construction Management services for the FM 812 Landfill Leachate Disposal Improvements Project, in an amount not to exceed $62,000, for a total amount of $188,892. (Funding was included in the 1995-96 Capital budget of the Solid Waste Services Department.) 13.5% MBE, 5.2% WBE Subconsultant participation. Approved Electric Utility 13. Approve ratification of a change order to a contract with BURNUP & SIMS OF TEXAS, INC., Austin, Texas, for the construction of foundations to support steel transmission lines connecting the Bergstrom and Onion Creek Substations, in the amount of $51,231.43, for a total contract amount of $368,858. (Funding is available in the 1996-97 Capital Budget for the Electric Utility.) 18.51% MBE, 0% WBE Subcontractor participation. (Recommended by Electric Utility Commission) Approved 14. Approve execution of a contract with ABB POWER T&D COMPANY, INC., POWER TRANSFORMER DIVISION, Muncie, Indiana, for the purchase of an autotransformer for the Seaholm Substation, in the amount of $1,704,643, with the option to purchase a second autotransformer within a one year period in an amount not to exceed $1,755,923, for a total amount not to exceed $3,460,566. (Funding was included in the 1996-97 Capital Budget for the Electric Utility). Low bid of three meeting specifications. No MWBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Approved Convention Center 15 16. Approve a resolution to negotiate and execute a 12 month contract with COMPLETE DATA SOLUTIONS, INC., (WBE/FR), Austin, Texas, for the purchase of an automated booking, scheduling, planning and billing system for the Austin Convention Center, in an amount not to exceed $100,800. (Funding is available in the 1995-96 Operating Budget of the Austin Convention Center Department.). Best proposal of two. Prime WBE Participation: 100%. No M/WBE Subcontracting opportunities were identified. Approved Items 12 through 15 approved on, Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 7-0 vote. Amend Ordinance 960910-G, the 1996-97 Operating Budget for Austin Convention Center Department by increasing appropriations by $1,200,000 and decreasing the unreserved ending balance by the same amount for the purchase of land for expansion of the Convention Center.. (Related to Item 17) Ordinance No. 970521-C approved 17. Approve the purchase of Lots 3 and 4, Block 33, Original City of Austin, from Bluebonnet Lofts, Ltd., for the City of Austin Convention Center expansion, in the amount of $1,200,000. (Funding is included in the 1996-97 amended Operating Budget.) [Related to Item 16] Approved Items 16 and 17 approved on, Councilmember Mitchell's motion, Councilmember Griffith's second, 5-1 vote, Councilmember Slusher voting "NO", Mayor Todd absent. Planning, Environmental and Conservation Services 18. Approve a resolution authorizing the development and implementation of a Pilot Neighborhood Planning Process. (No fiscal impact.) (Recommended by Citizens' Planning Implementation Committee and Planning Commission) [Related to Item 19] Approved on, Councilmember Griffith's motion, Councilmember Goodman's second, 6-0 vote, Mayor Todd absent. BRIEFINGS 19. PILOT PROJECT FOR NEIGHBORHOOD PLANS [Related to Item 18] Presentation given by Roger Duncan and Ben Heimsath. 20. FUNDING PLAN FOR APD WALKING BEAT Presentation given by Joe Lessard and Acting Chief Bruce Mills. 21 AVIATION a. Austin Bergstrom International Airport Construction Update Management Reserve/Financial Update Central Plant Status b. Robert Mueller Municipal Airport Airline Statistics Parking Lot - Valet USAir New Additional Flights Repair Main Terminal HVAC Presentation given by Charles Gates, Arnie Rosenberg and John Almond. 4:30 P.M. - CITIZENS COMMUNICATION OPEN FORUM ADJOURNED at 5:15 p.m. Approved on this the 5th day of June, 1997 on, Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 6-0 vote, Councilmember Mitchell off the dais.