CITY OF AUSTIN FOUNDED 1839 Austin City Council MINUTES June 04, 1997 Mayor Todd called the meeting to order, noting the temporary absence of Councilmembers Goodman, Slusher and Griffith. CITIZENS COMMUNICATION: GENERAL READING OF CONSENT AGENDA READING OF DISCUSSION AGENDA CITIZENS COMMUNICATION: CONSENT AGENDA ACTION ON CONSENT AGENDA PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 1. Review of Proposed Agenda Items from the City Manager for June 12, 1997. 2. Review of Proposed Agenda Items from Council for June 12, 1997. 3. Discuss and identify consent and discussion agenda items for the June 5, 1997 Council meeting agenda. (Agenda for June 5, 1997 is attached and incorporated by reference.) Items pulled for discussion are: Items 24, 31 and 32. 4. Set Time Certain, if necessary, for agenda items on the June 5, 1997 Agenda. No time certain were scheduled Water and Wastewater 5. Approve an ordinance amending Chapter 4-2 Article II of the Austin City Code, to provide new requirements for the Emergency and Peak Day Water Use Management Plan, reducing the number of stages from 4 to 3, and create offenses and provide penalties. (No fiscal impact.) [Recommended by Water and Wastewater Commission.] Ordinance No. 970604-A approved on, Councilmember Mitchell's motion, Mayor Pro Tem Garcia's second, 6-0 vote, Councilmember Goodman temporarily absent. 6. Approve a resolution authorizing execution of a twelve month supply agreement with NOLAND SUPPLY COMPANY, San Antonio, Texas, for the purchase of full circle clamps used in the maintenance and repair of existing water mains in the City's water distribution system, in an amount not to exceed $63,685 with two twelve month extension options in an amount not to exceed $63,685 per extension option, for a total contract amount not to exceed $191,055. (Funding in the amount of $21,228 was included in the 1996-97 operating budget of the Water and Wastewater Utility. Funding for the remainder of the contract and the extension options is contingent upon available funding in future budgets.) Low bid of five. No M/WBE Subcontracting opportunities were identified. (Recommended by Water and Wastewater Commission) Approved 7. Approve a resolution authorizing execution of a twelve month supply agreement with CUSTOM CRETE, INC., Austin, Texas, for the purchase of ready-mix concrete used in various maintenance and repair projects by the Water and Wastewater Utility, in an amount not to exceed $193,415 with two twelve month extension options in an amount not to exceed $193,415 per extension, for a total contract amount not to exceed $580,245. (Funding in the amount of $64,472 was included in the 1996-97 operating budget of the Water and Wastewater Utility. Funding for the remainder of the contract and the extension options is contingent upon available funding in future budgets.) Low bid of two meeting specifications. No M/WBE Subcontracting opportunities were identified. (Recommended by Water and Wastewater Commission) Approved 8. Approve a resolution authorizing execution of a twelve month supply agreement with MAGNATRADE CORPORATION, Tulsa, Oklahoma, for the purchase of approximately 260 tons of sodium hexametaphosphate used in the water treatment process, in an amount not to exceed $239,720 with two twelve month extension options in an amount not to exceed $239,720 per extension, for a total contract amount not to exceed $719,160. (Funding in the amount of $79,906 was included in the 1996-97 operating budget of the Water and Wastewater Utility. Funding for the remainder of the contract and the extension options is contingent upon available funding in future budgets.) Low bid of six. No M/WBE Subcontracting opportunities were identified. (Recommended by Water and Wastewater Commission) Approved 9. Approve a resolution authorizing execution of an eighteen month service agreement with MONTGOMERY LABORATORIES, Pasadena, California, to provide laboratory testing and chemical analysis of the City's water system as required by the Environmental Protection Agency, in an amount not to exceed $93,750. (Funding in the amount of $15,625 was included in the 1996-97 operating budget of the Water and Wastewater Utility. Funding for the remainder of the agreement is contingent upon available funding in future budgets.) Low bid of four. No M/WBE Subcontracting opportunities were identified. (Recommended by Water and Wastewater Commission) Approved 10. Approve a resolution authorizing execution of an eighteen month service agreement with ANALYTICAL SERVICES, INC., Williston, Vermont, to provide laboratory testing and microbiological analysis of the City's water system as required by the Environmental Protection Agency, in an amount not to exceed $87,075. (Funding in the amount of $14,513 was included in the 1996-97 operating budget of the Water and Wastewater Utility. Funding for the remainder of the agreement is contingent upon available funding in future budgets.) Low bid of four. No M/WBE Subcontracting opportunities were identified. (Recommended by Water and Wastewater Commission) Approved 11. Approve a resolution authorizing execution of a construction contract with EAGLE CONTRACTING CORPORATION, Keller, Texas, for operations, maintenance, and reliability improvements at the A.R. Davis Water Treatment Plant, in the amount of $4,450,000, for the base bid and all alternate items. (Funding was included in the 1996-97 Capital budget of the Water and Wastewater Utility.) Low bid of three. 13.27% MBE, 0.09% WBE Subcontracting opportunities were identified. (Recommended by Water and Wastewater Commission) Approved 12. Approve a resolution authorizing execution of Change Order #1 to the construction contract with MW BUILDERS, INC., Temple, Texas, for control system software development at the Albert H. Ullrich Water Treatment Plant, in an amount not to exceed $320,000, for a total contract amount of $17,167,000. (Funding was included in the 1995-96 Capital budget of the Water and Wastewater Utility.) 0% MBE, 70.31% WBE Subcontractor participation. (Recommended by Water and Wastewater Commission) Approved 13. Approve a resolution authorizing execution of a twelve month service agreement with HIGHWAY SAFETY SERVICE COMPANY, (WBE/FR), Austin, Texas, for the rental of temporary traffic control devices and roadway pavement marking services for the Water and Wastewater Utility, Department of Public Works and Transportation, and the Drainage Utility, in an amount not to exceed $305,000 with two twelve month extension options in an amount not to exceed $305,000 per extension options, for a total contract amount not to exceed $915,000. (Funding in the amount of $16,664 was included in the 1996-97 operating budget of the Water and Wastewater Utility; $10,000 was included in the 1996-97 operating budget of the Drainage Utility Department; and $33,332 was included in the 1996-97 Transportation Fund for the Public Works and Transportation Department; $41,688 was included in the 1996-97 Capital budget of the Water and Wastewater Utility. Funding for the remainder of the contract and the extension options is contingent upon available funding in future budgets.) Low bid of two. No MWBE Subcontracting opportunities were identified. (Recommended by Water and Wastewater Commission) Approved Items 6 through 13 approved on, Mayor Pro Tem Garcia's motion, Councilmember Reynolds' second, 4-0 vote, Councilmembers Goodman, Slusher and Griffith temporarily absent. 4:30 P.M. - CITIZENS COMMUNICATION OPEN FORUM EXECUTIVE SESSION (No Public Discussion on These Items) The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The City Council may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. ADJOURNED at 5:30 p.m. Approved on this the 26th day of June, 1997, on Mayor Councilmember Spelman's second, 7-0 vote. Pro Tem Garcia's motion,