Y OF AUSTIN 日 FOUNDED 1939 Austin City Council MINUTES NOTICE OF SPECIAL CALLED MEETING WORKSESSION WEDNESDAY, June 25, 1997 Mayor Watson called the meeting to order, Councilmember Griffith off the dais. CITIZENS COMMUNICATION: GENERAL BOARD AND COMMISSION REPORTS 1. ELECTRIC UTILITY COMMISSION - Teresa Reel, Chair Presentation given by Milton Lee. 2. RESOURCE MANAGEMENT COMMISSION - Glee Ingram, Chair Presentation given by Peter Pfiefer and Randy Goss. 3. MONTHLY ELECTRIC UTILITY MANAGEMENT REPORT Presentation given by Milton Lee and Steve Bartley. 4. AIRPORT ADVISORY BOARD Presentation given by Bob Binder. READING OF CONSENT AGENDA READING OF DISCUSSION AGENDA CITIZENS COMMUNICATION: CONSENT AGENDA ACTION ON CONSENT AGENDA PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 5. Review of Proposed Agenda Items from the City Manager for July 10, 1997. 6. Review of Proposed Agenda Items from Council for July 10, 1997. 7. Discuss and identify consent and discussion agenda items for the June 26, 1997 Council meeting agenda. (Agenda for June 26, 1997 is attached and incorporated by reference.) Items pulled for discussion are as follows: Items 21, 25, 29, 31, 35, 36, 39, and 43. 8. Set Time Certain, if necessary, for agenda items on the June 26, 1997 Agenda. Items set for time certain are as follows: Items 14, 15 and 16 set for 3:30 p.m. 9. Electric Utility Amend Ordinance No. 960910-G, the 1996-97 operating budget, by decreasing Base Revenue by $5,930,188, increasing Miscellaneous revenue by $1,983,766, increasing interest income by $6,274,823, decreasing STP O & M by $4,283,818, decreasing Revenue Bond Debt Service by $7,118,557, increasing Commercial Paper Debt Service by $964,835, increasing the CIP Transfer by $2,756,613, increasing the Debt Management Fund by $94,733,750, and decreasing the Ending Balance by $81,967,809. (Recommended by Electric Utility Commission) 10. 11. Ordinance No. 970625-A approved Approve a resolution authorizing execution of a contract with THOMAS & BETTS CORPORATION, Memphis, Tennessee, for the purchase of thirty-two tubular steel transmission line poles, in the amount of $205,279. (Funding was included in the 1996-97 Capital budget of the Electric Utility Department.) Low bid of three. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Approved Approve a resolution authorizing execution of three twelve month supply agreements with POWER SUPPLY, INC., Austin, Texas in an amount not to exceed $120,282; PRIESTER-MELL & NICHOLSON, INC., Austin, Texas in an amount not to exceed $134,660; and TECHLINE, INC., Austin, Texas, in an amount not to exceed $38,832 for the purchase of various underground electrical supplies for warehouse stock replenishment, with two twelve month extension options in an amount not to exceed $120,282, $134,660, and $38,832 respectively, for a total contract amount of $360,846, $403,980, and $116,496 respectively. (Funding in the amount of $73,443 was included in the 1996-97 operating budget of the Electric Utility Department. Funding for the remainder of the contract and the extension options is contingent upon available funding in future budgets.) Low bid of eight meeting specifications. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Approved 12. Approve execution of a twelve month supply agreement with ANTHONY CRANE RENTAL OF TEXAS, for the rental of boom trucks used to install heavy equipment at various sites in the City's service area, in an amount not to exceed $450,000 with two twelve month extension options in an amount not to exceed $450,000, for a total contract amount of $1,350,000. (Funding in the amount of $112,500 was included in the 1996-97 operating budget of the Electric Utility Department. Funding for the remaining nine months of the contract and the extension options is contingent upon available funding in future budgets.) Low bid of two. No M/WBE Subcontracting opportunities 13. were identified. (Recommended by Electric Utility Commission) Approved Approve a resolution authorizing execution of a contract with AUSTIN TRUCK & EQUIPMENT, INC., Austin, Texas, for the purchase of one truck chassis with a mounted platform body for use at the Decker Steel yard, in the amount of $49,950. (Funding was included in the 1996-97 Capital budget of the Electric Utility Department.) Low bid of two. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Approved 14. Approve a resolution authorizing execution of a construction contract with RABALAIS I & E CONSTRUCTORS, INC., Corpus Christi, Texas, for the installation and wiring of Distributed Control Systems and Burner Management Systems at Holly Unit 3, in the amount of $1,779,690 with $200,000 as a contingency fund to be used for change orders, for a total amount not to exceed $1,979,690. (Funding was included in the 1996-97 Capital budget of the Electric Utility.) Low bid of five. 0% MBE, 19.16% WBE Subcontractor participation. (Recommended by Electric Utility Commission) 15. 16. 17. Approved Approve a resolution authorizing execution of a contract with HENKELS & MCCOY, INC., Blue Bell, Pennsylvania, for the construction of a 12.5kV overhead electrical distribution line at Hi-Cross Substation, in the amount of $141,372. (Funding was included in the 1996-97 Capital budget of the Electric Utility Department.) Low bid of two. No M/WBE Subcontracting opportunities were identified. Approved Items 9 through 15 approved on, Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 7-0 vote. Drainage Utility Approve a resolution authorizing an Amendment to the Interlocal Agreement with the UNIVERSITY OF TEXAS, CENTER FOR RESEARCH IN WATER RESOURCES, to increase the scope of assessing the future water quality of Austin creeks and to extend the expiration date to January 31, 1998, in the amount of $79,530, for a total amount of $134,530. (Funding is available in the 1996-97 operating budget of the Drainage Utility.) Approved on, Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 6-0-1 vote, Councilmember Spelman "ABSTAINING". Solid Waste Services Amend Ordinance No. 960910-G, the 1996-97 operating budget of the Solid Waste Services fund, by increasing the budgeted revenues and the ending balance by $63,986 for the reimbursement from Travis County for household hazardous waste collection costs for non-City residents. (Related to Item 18) Ordinance No. 970625-B approved 18. Approve a resolution authorizing negotiation and execution of an Interlocal Agreement with Travis County, Texas, for use of the City's Household Hazardous Waste Collection Facility by residents of Travis County residing outside the City limits, in the amount of $63,986. (Funding to be provided through reimbursement from Travis County.). (Related to Item 17) Approved Items 17 and 18 approved on, Mayor Pro Tem Garcia's motion, Councilmember Lewis' second, 7-0 vote. 19. 20. Aviation Approve a resolution authorizing negotiation and execution of a five year revenue agreement with TWOMEY/WELCH AEROCORP, INC., Austin, Texas, to operate and maintain the aircraft paint and corrosion control facility at Austin-Bergstrom International Airport (ABIA), at an estimated revenue for ground rentals and other fees in the amount of $180,000 and $250,000 respectively during the initial five year term, with one five year extension option. (Revenue will be budgeted in future years.) Sole proposal. Contractor has committed to a minimum 15% DBE participation. (Recommended by Airport Advisory Board) Approved Approve a supplemental amendment to a Professional Services Agreement with JOSE I GUERRA, INC., (DBE/MH), Austin, Texas, for design modifications and construction phase services for the expanded parking garage at Austin-Bergstrom International Airport, in the amount of $1,700,000, for a total contract amount of $2,900,000. (Funding was included in the 1996-97 Capital Budget for Aviation.) 56% DBE Prime Participation, 19% MBE, 1% WBE Subconsultant participation. (Recommended by Aviation Advisory Board) Approved 21. Approve a supplemental amendment to a professional Services Agreement with JASTER-QUINTANILLA AND ASSOCIATES, INC., (DBE/MH), Austin, Texas, for design modifications and construction phase services for the parking structure design at Austin-Bergstrom International Airport, in the amount of $310,000, for a total contract amount of $3,942,000. (Funding was included in the 1996-97 Capital Budget for Aviation). 80% DBE Prime participation; 0% M/WBE Subconsultant participation. (Recommended by Airport Advisory Board) Approved Items 19 through 21 approved on, Mayor Pro Tem Garcia's motion, Councilmember Griffith's second, 6-0 vote, Councilmember Spelman off the dais. Neighborhood Housing and Community Development 22. Approve a resolution authorizing the appointment of Kirk Watson, Willie C. Lewis and William Spelman, and reappoint Gus Garcia, as Directors of the Austin Housing Finance Corporation for a term to expire on June 15, 2000. (No fiscal impact.) Approved on, Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 7-0 vote. 3:30 P.M. - BOARD OF DIRECTOR'S MEETING OF AUSTIN HOUSING FINANCE CORPORATION The Mayor will recess the City Council meeting. A Board meeting of the Austin Housing Finance Corporation (AHFC) will be conducted. Following adjournment of the AHFC Board meeting, the City Council will be reconvened. Items 23-25 are the AHFC items to be considered by the Austin Housing Finance Corporation's Board of Director's. 23. 24. 25. 26. Approve the minutes of the April 2, 1997, and April 10, 1997, Board meetings. Approve a resolution to appoint Kirk Watson as President of the Austin Housing Finance Corporation (AHFC), to reappoint Gus Garcia as Vice President, Jesus Garza as General Manager, Andrew Martin as General Counsel, and to acknowledge the appointment of Willie C. Lewis, and William Spelman to the Board of Directors of AHFC. (No fiscal impact.) Approve a resolution authorizing the assumption of a regulatory agreement and consent to transfer the ownership of the Cypress Hills Apartments, a bond financed project from the Clifford Housing Partnership II, L.P., to Thurman Apartment Communities, L.P., and authorize the execution of necessary agreement, and other documents on behalf of the Corporation. (No fiscal impact. Thurman Apartment Communities will pay all legal fees as well as a transfer fee of $10,800 to pay the AHFC at closing. BRIEFINGS URBAN OPEN SPACE - Chuck Flink, Greenways, Inc. Presentation given by Chuck Flink. 27. SOLAR EXPLORER 28. COMMUNITY SCORECARD 29. Presentation given by Betty Dunkerley and Charles Curry. AVIATION a. Staff Organization b. Austin-Bergstrom International Airport (ABIA) Schedule Update Budget Update c. July Worksession • Tour of Construction Airport Finance Review d. ABIA Video Presentation given by Joe Lessard, John Almond and Leslie Browder. 4:30 P.M. - CITIZENS COMMUNICATION OPEN FORUM PUBLIC HEARINGS 30. 6:00 Ρ.Μ. - a. Public hearing on proposed 1997-98 Budget. b. Public hearing on Draft 1997-98 Consolidated Plan. EXECUTIVE SESSION (No Public Discussion on These Items) The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The City Council may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. ADJOURNED at 10:00 p.m. Approved on this the 10th day of July, 1997 on, Councilmember Spelman's motion, Mayor Pro Tem Garcia's second, 7-0 vote.