CITY OF AUSTIN FOUNDED 1839 Austin City Council MINUTES SPECIAL CALLED MEETING WORKSESSION WEDNESDAY, July 16, 1997 CITIZENS COMMUNICATION: GENERAL BOARD AND COMMISSION REPORTS 1. 2. 3. 4. ELECTRIC UTILITY COMMISSION - Teresa Reel, Chair Presentation given by Teresa Reel RESOURCE MANAGEMENT COMMISSION - Glee Ingram, Chair Presentation given by Glee Ingram MONTHLY ELECTRIC UTILITY MANAGEMENT REPORT Presentation given by Milton Lee STREET CLOSURE TASK FORCE - Shannon Sedwick, Chair Presentation given by Shannon Sedwick READING OF CONSENT AGENDA READING OF DISCUSSION AGENDA CITIZENS COMMUNICATION: CONSENT AGENDA ACTION ON CONSENT AGENDA PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 5. Review of Proposed Agenda Items from the City Manager for July 24, 1997. 6. Review of Proposed Agenda Items from Council for July 24, 1997. 7. 8. Discuss and identify consent and discussion agenda items for the July 17, 1997 Council meeting agenda. (Agenda for July 17, 1997 is attached and incorporated by reference.) Items pulled for discussion: Items 20, 21, 27, 28, and 29. Set Time Certain, if necessary, for agenda items on the July 17, 1997 Agenda. No items were set for time certain. Electric Utility 9. Approve a resolution authorizing execution of a contract with ENVIRONMENT/ONE CORPORATION, Schenectady, New York, for the upgrade and repair of four generator condition monitors and the purchase of two auto alarm remote panels to protect the generators at the Decker and Holly Power Plants, in the amount of $80,173.40. (Funding was included in the 1996-97 Capital budget of the Electric Utility Department.) Sole source. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Approved 10. Approve a resolution authorizing execution of a twelve month supply agreement with SOUTHWAY ELECTRIC UTILITY SERVICE, INC., Austin, Texas, for the purchase of 50 vacuum interrupter, amp switches used in conjunction with other devices to disconnect 35,000 volt cable from service transformers, in an amount not to exceed $799,000 with the option to extend for up to two twelve month periods in an amount not to exceed $799,000 per extension, for a total contract amount not to exceed $2,397,000. (Funding was included in the 1996-97 Capital budget of the Electric Utility Department. Funding for the extension options is contingent upon available funding in future budgets.) Sole source. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) 11. Approved Approve a resolution authorizing execution of a twelve month revenue generating agreement with SOLOMON CORPORATION, Solomon, Kansas, for the sale of obsolete or damaged transformers in an estimated amount of $143,770 with two twelve month extension options at the unit pricing, for a total estimated amount of $431,310. (Revenue was included in the 1996-97 Capital budget of the Electric Utility Department.) Highest bid of two. (Recommended by Electric Utility Commission) Approved 12. Approve a resolution authorizing execution of a twelve month supply agreement with MUNICIPAL PIPE & FABRICATING COMPANY, Austin, Texas, for the purchase of cast iron manhole covers and rings, in an amount not to exceed $51,591.64 with two twelve month extension options in an amount not to exceed $51,591.64 per extension, for a total contract amount not to exceed $154,774.92 (Funding in the amount of $8,598.61 was included in the 1996-97 operating budget of the Electric Utility Department. Funding for the remaining ten months of the contract and the extension options is contingent upon available funding in future budgets.) Low bid of three. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Approved 13. Approve a resolution authorizing execution of a contract with CERTIFIED ABATEMENT SYSTEMS, INC., (MBE/MH), Houston, Texas, for asbestos abatement and reinsulation services at Holly Power Plant, in an amount not to exceed $265,135. (Funding was included in the 1996-97 Capital budget of the Electric Utility Department.) Low bid of eight. 0% MBE, 14.43% WBE Subcontractor participation. (Recommended by Electric Utility Commission) Approved Items 9 through 13 approved on, Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 7-0 vote. 14. Approve a resolution authorizing execution of a Lower Colorado River Authority/City of Austin contract with THE BURLINGTON NORTHERN AND SANTA FE RAILWAY COMPANY, Fort Worth, Texas, for transportation of coal through December 31, 1998 at an estimated cost to the City in an amount not to exceed $3,000,000. (Funding will be provided through the Utility Fuel Charge revenue.) Sole Source. [Recommended by Electric Utility Commission] Approved on, Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 6-0 vote, Councilmember Griffith out of the room. 15. Approve a resolution authorizing entering into short-term energy transactions with other utilities, independent power producers, power marketers and other qualified energy market participants in the ordinary course of electric utility business, subject to approval of Council prior to a contract award; authorize solicitation of proposals for long terms energy transactions with such entities. (No fiscal impact.) [Recommended by Electric Utility Commission] Postponed to August 13, 1997 Planning, Environmental & Conservation Services 16. Approve a resolution authorizing a Letter of Intent and a rebate to DELL COMPUTER for the installation of high efficiency air conditioning equipment for their facility located at Braker Lane and McKalla Place, in the amount of $60,633. Installation of this equipment will save an estimated 135 kilowatts at a cost of $450 per kilowatt saved. The comparable cost of a gas turbine is between $900 and $1200 per kW, including fuel, operation, and maintenance. (Funding is available in the 1996-97 operating budget of the Conservation Rebates and Incentives Fund.) [Recommended by Resource Management Commission] Approved 17. Approve a resolution authorizing the issuance of a Letter of Intent and a rebate to the AUSTIN INDEPENDENT SCHOOL DISTRICT (AISD) for the installation of a high efficiency fluorescent lighting system at Austin High School, located at 1715 Cesar Chavez Street, in the amount of $85,628. Installation of this equipment will save an estimated 342 kilowatts at a cost of $250 per kilowatt saved. The comparable cost of a gas turbine is between $900 and $1200 per kW, including fuel, operation, and maintenance. (Funding is available in the 1996-97 operating budget of the Conservation Rebates and Incentives Fund.) [Recommended by Resource Management Commission] Approved 18. Approve a resolution authorizing execution of a Letter of Intent and a rebate to CB COMMERCIAL, INC., located at 8303 Mopac Boulevard for the installation of a high efficiency lighting system, in the amount of $64,185. Installation of this equipment will save an estimated 214 kilowatts at a program cost of $300 per kilowatt saved. The comparable cost of a gas turbine is between $900 and $1200 per kW, including fuel, operation, and maintenance. (Funding is available in the 1996-97 operating budget of the Conservation Rebates and Incentives Fund.) [Recommended by Resource Management Commission] Approved Items 16 through 18 approved on, Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 7-0 vote. 19. Approve the issuance of a Letter of Intent and a rebate in the amount of $210,470 to SAMSUNG AUSTIN SEMICONDUCTOR, located at 12100 Samsung Boulevard, for the installation of premium efficiency motors, fluorescent lighting system, water-cooled centrigual chillers and variable frequency drives which operate the electric motors. Installation of this equipment will save an estimated 1,777 kW at a cost of $118 per kilowatt saved. The comparable cost of a gas turbine is between $900 and $1200 per kW, including fuel, operation and maintenance. (Funding is available in the 1996-97 operating budget of the Conservation and Rebates Incentives Fund.) [Recommended by Resource Management Commission.] Approved on, Councilmember Goodman's motion, Mayor Pro Tem Garcia's second, 6-0-1 vote, Councilmember Slusher "ABSTAINING". Solid Waste Services 20. Set a public hearing to consider a request for a Fee Ordinance amendment to Ordinance 960910-B to establish variable rates for Pay-As-You-Throw garbage collection. [Suggested date and time: July 31, 1997 at 6:30 p.m.] Approved on, Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 7-0 vote. BRIEFINGS 21. ENERGY SERVICES BUSINESS PLAN Presentation given by Jesus Garza and Roger Duncan 22. REPORT ON PROGRAM REVIEW RESULTS Parks and Recreation Department Library Solid Waste Postponed to August 29, 1997 4:30 P.M. - CITIZENS COMMUNICATION OPEN FORUM EXECUTIVE SESSION (No Public Discussion on These Items) The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The City Council may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. ADJOURN at 5:15 p.m. on, Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 7-0 vote. Approved on this the 24th day of July, 1997 on, Councilmember Goodman's motion, Councilmember Slusher's second, 6-0 vote, Mayor Tem Garcia absent.