Austin City Council MINUTES WORKSESSION JULY 30,1997 CITIZENS COMMUNICATION: GENERAL READING OF CONSENT AGENDA READING OF DISCUSSION AGENDA CITIZENS COMMUNICATION: CONSENT AGENDA ACTION ON CONSENT AGENDA PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 1. Review of Proposed Agenda Items from the City Manager for August 7, 1997. 2. Review of Proposed Agenda Items from Council for August 7, 1997. 3. Discuss and identify consent and discussion agenda items for the July 31, 1997 Council meeting agenda. (Agenda for July 31, 1997 is attached and incorporated by reference.) 4. Set Time Certain, if necessary, for agenda items on the July 31, 1997 Agenda. Convention Center 5. Approve a resolution authorizing negotiation and execution of a ten year revenue contract with AVW AUDIO VISUAL, INC., Austin, Texas, for audio visual services at the Austin Convention Center, in the estimated annual amount of $94,687. (AVW will receive a fixed annual fee of $40,000 and an incentive-based yearly bonus not to exceed $10,000, for a total annual amount not to exceed $50,000. Estimated net revenue for the Austin Convention Center for 1997-98 is $94,687. Revenue from this source will be budgeted in future years.) Best proposal of two. No M/WBE Subcontracting opportunities were identified. Approved on, Councilmember Spelman's motion, Councilmember Goodman's second, 5-0 vote, Councilmembers Griffith and Lewis out of the room. 6. Approve a resolution authorizing negotiation and execution of a ten year revenue contract with FINE HOST CORPORATION, Greenwich, Connecticut, for catering and concession management services at the Austin Convention Center Department, in the estimated annual amount of $1,024,716. (Fine Host will receive a fixed annual fee of $265,000 and an incentive-based annual bonus not to exceed $66,250, for a total annual amount not to exceed $331,250. Estimated net revenue for the Austin Convention Center for 1997-98 is $1,024,716. Revenue from this source will be budgeted in future years.) Best proposal of five. 22.74% MBE, 28.91% WBE Subcontractor participation. Approved on, Mayor Pro Tern Garcia's motion, Councilmember Spelman's second, 6-0 vote, Councilmember Lewis out of the room. Aviation 7. Approve a resolution declaring official intent to reimburse $7,000,000 in expenditures made for the construction of the Central Plant Facility as part of the Passenger Terminal Facility Project prior to the issuance of tax-exempt obligations and add $28,000,000 in variable Rate Revenue Notes to the 1996-97 two-year proposed debt sales to reimburse a portion of the purchase. (Recommended by Airport Advisory Board) [Related to Items 8 & 9] Approved 8. Amend Ordinance No. 960910-A, the 1996-97 Amended Capital Budget of the Aviation Department by increasing the appropriations by $7,000,000 of the Austin-Bergstrom International Airport Capital budget for the construction of the Central Plant Facility as part of the Passenger Terminal Facility Project. (Funding in the amount of $28,000,000 from the Variable Rate Revenue Note Issue. (Recommended by Airport Advisory Board) [Related to Items 7 & 9] Ordinance No. 970730-A approved 9. Approve a resolution to reject all bids for the Central Plant Project at the Austin-Bergstrom International Airport and approve execution of Change Order #6 to the construction contract with MORGANTI INTERNATIONAL, INC., Houston, Texas, for construction of the ABIA Central Plant facility, increasing the contract in the amount of $7,000,000 for a revised contract not to exceed $99,046,054.31, plus a remaining contingency fund of $6,035,733.69, for a total not to exceed amount of $105,081,788. (Funding in the amount of $7,000,000 is included in the 1996-97 amended Capital Budget of the Aviation Department.) [Recommended by Airport Advisory Board) DBE Subcontractor participation: 27.73% (22.49% MBE, 6.33% WBE ) [Related to Items 7 & 8] Approved Items 7 through 9 approved on, Mayor Pro Tern Garcia's motion, Councilmember Spelman's second, 7-0 vote. BRIEFINGS 10. AVIATION I. Airport Advisory Board II. Austin-Bergstrom International Airport (ABIA) a. Airport Finance b. Central Plant c. Terminal Expansion Options III. Robert Mueller Municipal Airport (RMMA) a. Valet Parking b. New parking rates Presentation given by Brad Ellis, Janet Siebert, John Almond, Charles Gates, Leslie Browder, Tim Warren and Joe Lessard. 4:30 P.M. - CITIZENS COMMUNICATION OPEN FORUM EXECUTIVE SESSION (No Public Discussion on These Items) Executive session held at 1:50 to 4:45 p.m. The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matter specifically listed on this agenda. The City Council may also announce it will Executive Session, if necessary, to receive advice from Legal Counsel regarding other item on this agenda. Private Consultation with Attorney - Section 551.071 11. Discuss legal issues and requirements relating to Sections 481.141 through 481.143 of the Texas Government Code (S.B. 1704). ADJOURNED at 6:25 p.m. on, Mayor Pro Tern Garcia's motion, Councilmember Slusher's second, 7-0 vote. Approved on this the 7th day of August 1997 the minutes of July 23, 1997, July 30,1997 and July 31, 1997 on, Councilmember Lewis' motion, Councilmember Griffith's second, 7-0 vote. Also approved on this the 7th day of August, 1997 the minutes for July 24, 1997 on, Councilmember Lewis' motion, Councilmember Spelman's second, 6-0 vote, Mayor Pro Tern Garcia off the dais.