CITY OF AUSTIN FOUNDED 1839 Austin City Council MINUTES WORKSESSION August 13, 1997 Mayor Watson called the meeting to order, noting the presence of all Councilmembers. CITIZENS COMMUNICATION: GENERAL 1. 2. Ms. Jennifer McPhail, to discuss funding for curb cuts. Mr. Herbert Tent 3. 4. 5. 6. 7. 8. 9. 10. Absent Mr. Joe Pitti, to discuss funding for curb cuts. Absent Mr. Albert Metz, to discuss funding for curb cuts. Absent Mr. Richard Zapata, to discuss funding for curb cuts. Mr. James Timpleton, to discuss funding for curb cuts. Mr. Danny Saena, to discuss funding for curb cuts. Absent Mr. Wayne Spahn, to discuss funding for curb cuts. Ms. Karen Greebon, to discuss funding for curb cuts. Mr. Gene Rodgers, to discuss funding for curb cuts. Absent BOARD AND COMMISSION REPORTS 11. 12. ELECTRIC UTILITY COMMISSION - Teresa Reel, Chair Presentation given by Teresa Reel RESOURCE MANAGEMENT COMMISSION - Glee Ingram, Chair Presentation not given 13. MONTHLY ELECTRIC UTILITY MANAGEMENT REPORT Presentation given by Milton Lee READING OF CONSENT AGENDA READING OF DISCUSSION AGENDA CITIZENS COMMUNICATION: CONSENT AGENDA ACTION ON CONSENT AGENDA PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 14. Review of Proposed Agenda Items from the City Manager for August 21, 1997. 15. Review of Proposed Agenda Items from Council for August 21, 1997. 16. 17. Discuss and identify consent and discussion agenda items for the August 14, 1997 Council meeting agenda. (Agenda for August 14, 1997 is attached and incorporated by reference.) Items pulled for discussion are as follow: Item 10 and item 12. Set Time Certain, if necessary, for agenda items on the August 14, 1997 Agenda. ITEMS CONTINUED FROM PREVIOUS MEETINGS 18. Amend Ordinance No. 960910-G, the 1996-97 Operating Budget by decreasing the Electric Utility ending balance by $1,830,000 and increasing the appropriation to the Electric Utility Operating Budget by $1,830,000 to provide accelerated management services by Metzler & Associates during FY 1996-97. [Recommended by Electric Utility Commission] (Recommended by Electric Utility Commission) [Related to Item 19] Ordinance No. 970813-A approved with friendly amendment by Councilmember Goodman to: 1) define terms of contract ending in 1998; 2) hold final payment of $250,000 until completed; 3) information process be an officially understood part of what we are doing with emphasis on inclusion of stakeholders and including the general public. Friendly amendment accepted 19. Approve an amendment to the contract with METZLER & ASSOCIATES, Deerfield Illinois, to provide accelerated management services during FY 1996-97 for the Electric Utility Department, in an amount not to exceed $1,830,000 and execution of the extension option in an amount not to exceed $1,910,000, for a revised total amount not to exceed $5,940,000. (Funding for the extension options is contingent upon available funding in the 1997-98 Operating Budget of the Electric Utility). No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) [Related to Item 18] Approved Items 18 and 19 approved on, Mayor Pro Tem Garcia's motion, Councilmember Lewis' second, 7-0 vote. Electric Utility 20. Approve a resolution authorizing execution of a contract with PRIESTER-MELL & NICHOLSON, Austin, Texas, for the purchase of two pad mounted switchgear used to automatically transfer power to an alternate source when the primary source fails, in the amount of $57,736. (Funding was included in the 1996-97 Capital budget of the Electric Utility Department.) Low bid of five meeting specifications. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Resolution No. 970813-20 approved 21. Approve a resolution authorizing execution of two contracts with GENERAL ELECTRIC SUPPLY, Austin, Texas, for the purchase of fourteen network transformers, in the amount of $433,350; and HI-VOLT SALES, New Braunfels, Texas, for the purchase of eleven network transformers, in the amount of $303,655.77, for a total amount of $737,005.77. (Funding was included in the 1996-97 Capital budget of the Electric Utility Department.) Low bid of five. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Resolution No. 970813-21 approved 22. Amend Ordinance No. 960910-G, the 1996-97 Operating Budget of the Electric Utility Department by increasing revenue by $17,066,823, increasing expenses by $16,653,624 to reflect Transmission Services Revenues and Expenses and increasing the Debt Management Fund by $413,199. (All adjustments are in the Electric Utility Operating Fund.) (Recommended by Electric Utility Commission) Ordinance No. 970813-B approved Items 20 through 22 approved on, Councilmember Spelman's motion, Mayor Pro Tem Garcia's second, 6-0 vote, Councilmember Lewis out of the room. Planning, Environmental & Conservation Services 23. Approve a resolution authorizing the issuance of a Letter of Intent and a rebate to the TRAVIS CREEK APARTMENT COMPLEX, a twenty-two building complex currently under construction located at 5604 Southwest Parkway, for the installation of energy efficient gas combination furnaces, in the amount of $46,500. Energy improvements qualifying for this rebate will save an estimated 893 thousand cubic feet of gas at a program cost of $52.07 per thousand cubic feet of gas saved. (Funding is available in the 1996-97 operating budget of the Energy Conservation Rebates and Incentives Fund.) [Recommended by Resource Management Commission] 24. Pulled from agenda Approve a resolution authorizing negotiation and execution of a twelve month Interlocal Agreement with Travis County for weatherization services to economically disadvantaged customers, in an amount not to exceed $350,000 with the option to extend for one twelve month period in an amount not to exceed $350,000. (Funding is included in the 1997-98 Conservation Rebates and Incentives Fund of the Planning, Environmental & Conservation Services Department. Funding for the extension option is contingent upon available funding in future budgets.) [Recommended by Resource Management Commission] Approved Finance and Administrative Services 25. Set a public hearing on the 1997-98 proposed Operating and Capital Budgets, and the 1997-98 Austin Electric Utility Proposed Business Plan and Budget. (Suggested date and time: September 8, 1997 at 3:00p.m.) Approved Items 24 and 25 approved on, Councilmember Spelman's motion, Mayor Pro Tem Garcia's second, 6-0 vote, Councilmember Lewis out of the room. BRIEFINGS 27. Presentation of the 1997-98 Proposed Operating and Capital Budgets, and the 1997-98 Austin Electric Utility Proposed Business Plan and Budget. Presentation given by Milton Lee, David Kasper and Vicki Little. 4:30 P.M. - CITIZENS COMMUNICATION OPEN FORUM EXECUTIVE SESSION (No Public Discussion on These Items) The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matter specifically listed on this agenda. The City Council may also announce it will Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. ADJOURNED at 4:40 p.m. Pro Tem Garcia's motion, Approved on this the 21st day of August, 1997 on, Mayor Councilmember Slusher's second, 5-0 vote, Councilmember Lewis off the dais, Councilmember Spelman absent.