に OF AUSTIN FOUNDED 1839 Austin City Council MINUTES WORKSESSION September 10, 1997 Mayor Watson called the meeting to order, noting the temporary absence of Mayor Pro Tem Garcia and Councilmember Spelman. CITIZENS COMMUNICATION: GENERAL 1. Mr. T. Paul Robbins BOARD AND COMMISSION REPORTS 2. 3. 4. ELECTRIC UTILITY COMMISSION - Teresa Reel, Chair Presentation given by Hector Ortiz and Milton Lee RESOURCE MANAGEMENT COMMISSION - Glee Ingram, Chair Presentation given by Peter Phifer MONTHLY ELECTRIC UTILITY MANAGEMENT REPORT Presentation given by Milton Lee and Dale Probasco READING OF CONSENT AGENDA READING OF DISCUSSION AGENDA CITIZENS COMMUNICATION: CONSENT AGENDA ACTION ON CONSENT AGENDA PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 5. Review of Proposed Agenda Items from the City Manager for September 25, 1997. 6. Review of Proposed Agenda Items from Council for September 25, 1997. 7. 8. Discuss and identify consent and discussion agenda items for the September 11, 1997 Council meeting agenda. (Agenda for September 11, 1997 is attached and incorporated by reference.) Items pulled: 18, 31, 22, and 49. Set Time Certain, if necessary, for agenda items on the September 11, 1997 Agenda. Item 46 set for time certain at 4:00 p.m. BRIEFINGS 9. 1997-98 PROPOSED OPERATING AND CAPITAL BUDGETS Police EMS Fire Municipal Court Other Budget Questions Presentation given by Sue Edwards, Jerry Warren, Judge Penny Wilkov, Ron Zimmerman, Chief Bruce Mills, Jan Hilton, Mike Sheffield and Michael Lummis. Electric Utility 10. Approve a resolution authorizing execution of a contract with MOTOROLA COMMUNICATIONS & ELECTRONICS, INC., Austin, Texas, for the purchase of UHF 2-way portable and mobile radios in an amount not to exceed $61,850. (Funding in the amount of $13,300 was included in the 1996-97 Capital budget of the Electric Utility Department; $48,550 was included in the 1996-97 operating budget of the Electric Utility Department.) Low bid of five. No M/WBE Subcontracting opportunities were identified. [Recommended by Electric Utility Commission] Resolution No. 970910-10 approved 11. Approve a resolution authorizing execution of a contract with SENTRY EQUIPMENT CORPORATION, Oconomowoc, Wisconsin, for equipment and upgrades for the water treatment process in the Holly Power Plant boilers, in an amount not to exceed $169,973. (Funding was included in the 1996-97 Capital budget of the Electric Utility Department.) Low bid of four. No M/WBE Subcontracting opportunities were identified. [Recommended by Electric Utility Commission] Resolution No. 970910-11 approved Items 10 and 11 approved on Councilmember Lewis' motion, Councilmember Goodman's second, 5-0 vote, Mayor Pro Tem Garcia and Councilmember Spelman temporarily absent. 12. Approve a resolution authorizing execution of a twelve month service agreement with EVERGREEN LANDSCAPE, INC., Austin, Texas, for maintenance of the lawn, shrubs and trees at various Electric Utility facilities, in an amount not to exceed $275,080 with four twelve month extension options in an amount not to exceed $275,080 per extension, for a total contract amount not to exceed $1,375,400. (Funding was included in the 1996-97 operating budget of the Electric Utility Department. Funding for the remaining eleven months and the extension options is contingent upon available funding in future budgets.) Low bid of two. No M/WBE Subcontracting opportunities were identified. [Recommended by Electric Utility Commission] Resolution No. 970910-12 approved for a one year contract with no extensions on, Mayor Pro Tem Garcia's motion, Councilmember Griffith's second, 7-0 vote. 13. Approve a resolution authorizing execution of a twelve month service agreement with POWER DISTRIBUTION SERVICES, West Chester, Ohio, for oil and sulfur hexafluoride gas leak repairs to high voltage transformers and oil and gas circuit breakers, in the amount of $100,000 with two twelve month extension options in an amount not to exceed $100,000 per extension, for a total contract amount of $300,000. (Funding in the amount of $8,333 was included in the 1996-97 operating budget of the Electric Utility Department. Funding for the remaining eleven months and the extension options is contingent upon available funding in future budgets.) Low bid of two. No M/WBE Subcontracting opportunities were identified. [Recommended by Electric Utility Commission] Resolution No. 970910-13 approved 14. Approve a resolution authorizing execution of a twelve month supply agreement with LUFKIN CREOSOTIN COMPANY, INC., Lufkin, Texas, for pressure treated wood utility poles for Capital Improvement Projects and operation and maintenance in the Electric Utility, in an amount not to exceed $1,347,631 with four twelve month extension options in an amount not to exceed $1,347,631, for a total contract amount not to exceed $6,738,155. (Funding in the amount of $1,212,867.73 was included in the 1996-97 Capital budget of the Electric Utility Department. Funding in the amount of $11,230 was included in the 1996-97 operating budget of the Electric Utility. Funding for the remaining eleven months and the extension options is contingent upon available funding in future budgets.) Low bid of four meeting specifications. No M/WBE Subcontracting opportunities were identified. [Recommended by Electric Utility Commission] Resolution No. 970910-14 approved 15. Approve a resolution authorizing execution of a contract with DIONEX CORPORATION, Houston, Texas, for an accelerated solvent extraction system to replace the Freon 113 extraction methods currently utilized, as required by Environmental Protection Agency, in an amount not to exceed $55,775. (Funding was included in the 1996-97 Capital budget of the Electric Utility Department.) Sole source. No M/WBE Subcontracting opportunities were identified. [Recommended by Electric Utility Commission] Resolution No. 970910-15 approved 16. Approve a resolution authorizing execution of a contract with ROCHESTER INSTRUMENTS SYSTEMS, Rochester, New York, for the purchase of three remote digital fault recorder systems used to monitor conditions and performance of system protection equipment during electrical disturbances, in the amount of $201,618. (Funding was included in the 1996-97 Capital budget of the Electric Utility Department.) Sole source. No M/WBE Subcontracting opportunities were identified. [Recommended by Electric Utility Commission] Resolution No. 970910-16 approved 17. Approve a resolution authorizing execution of a twelve month supply agreement with CUSTOM CRETE, INC., Austin, Texas, for the purchase of general purpose ready-mix concrete for use in various construction and maintenance projects, in an amount not to exceed $688,350 with two twelve month extension options in an amount not to exceed $688,350 per extension, for a total contract amount not to exceed $2,065,050. (Funding in the amount of $57,363 was included in the 1996-97 operating budget of the Electric Utility Department. Funding for the remaining eleven months and the extension options is contingent upon available funding in future budgets.) Low bid of two. No M/WBE Subcontracting opportunities were identified. [Recommended by Electric Utility Commission] Resolution No. 970910-17 approved 18. Approve a resolution authorizing the purchase of a 5.602 acre tract of land in Travis County, Texas, from LOUIS H. PERLOF et al for future facility expansion in the North Lamar/Koenig Lane area, in an amount not to exceed $1,350,000 plus closing costs. (Funding was included in the 1996-97 Capital budget of the Electric Utility Department.) Resolution No. 970910-18 approved Planning, Environmental and Conservation Services 19. Approve a resolution authorizing the issuance of a Letter of Intent and a rebate to APPLIED MATERIALS, Austin, Texas, for the installation of premium efficiency motors, fluorescent lighting systems, water-cooled centrifugal and screw chillers, and variable frequency drives which operate the electric motors, in the amount of $72,254. (Installation of this equipment will save an estimated 602 kw at a cost of $120 per kilowatt saved. The comparable cost of a gas turbine is between $900 and $1200 per kw, including fuel, operation, and maintenance. Funding is available in the 1996-97 operating budget of the Conservation Rebates and Incentives Fund.) [Recommended by Resource Management Commission] Resolution No. 970910-19 approved Items 13 through 19 approved on, Councilmember Lewis' motion, Councilmember Goodman's second, 5-0 vote, Mayor Pro Tem Garcia and Councilmember Spelman temporarily absent. 20. Approve a resolution authorizing execution of a twelve month contract with CLIMATE MECHANICAL, INC., Austin, Texas, and OSGOOD HEATING AND AIR, Austin, Texas, in the amount of $250,000 each for weatherization services for an estimated 500 single family, homes and duplexes for low income, elderly and disabled utility customers, in the amount of $500,000 with the option to extend for one twelve month period in an amount not to exceed $250,000 each, for a total contract amount not to exceed $1,000,000. (Funding was included in the 1997-98 Conservation Rebates and Incentives Fund of the Planning, Environmental and Conservation Services Department. Funding for the initial contract is contingent upon approval of the 1997-98 budget. Funding for the extension options is contingent upon available funding in future budgets.) [Recommended by Resource Management Commission] Resolution No. 970910-20 approved for a one year contract with no extensions on, Mayor Pro Tem Garcia's motion, Councilmember Lewis' second, 6-0 vote, Councilmember Slusher out of the room. 21. Approve a resolution authorizing negotiation and execution of a Loan Agreement with Huston-Tillotson College, Austin, Texas, to make energy-efficient improvements to air conditioning and lighting systems in numerous campus facilities, in an amount not to exceed $1.5 million. Authorize negotiation and execution of a related Project Management Agreement with Huston-Tillotson College whereby the Planning, Environmental and Conservation Services Department will provide project management services to Huston-Tillotson College for a one-time payment of $75,000 and an annual fee not to exceed $18,000 per year. (Funding in the amount of $1,000,000 is available in the 1996-97 operating budget of the Conservation Rebates and Incentives Fund. $500,000 will be available from the proposed 1998 budget of the new Performance Contracting fund.) [Recommended by Resource Management Commission] Resolution No. 970910-21 approved on, Mayor Pro Tem Garcia's motion, Councilmember Lewis' second, 7-0 vote. EXECUTIVE SESSION (No Public Discussion on These Items) Executive Session held at 1:30 p.m. to 2:10 p.m. on item #21. The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matter specifically listed on this agenda. The City Council may also announce it will Executive Session, if necessary, to receive advice from Legal Counsel regarding other item on this agenda. ADJOURNED at 4:35 p.m. Approved this the 25th day of September, 1997, on Councilmember Slusher's motion, Councilmember Spelman's second, 6-0 vote, Mayor Pro Tem Garcia off the dais.