に OF AUSTIN FOUNDED 1839 Austin City Council MINUTES WORKSESSION September 24, 1997 Mayor Watson called the meeting to order, noting the temporary absence of Councilmember Griffith. CITIZENS COMMUNICATION: GENERAL 1. Ms. Lori Renteria, to discuss the East Cesar Chavez Pueblito neighborhood pilot plan moving forward with structure. 2. Mr. Mike Sloan, to discuss renewable energy is an issue. READING OF CONSENT AGENDA READING OF DISCUSSION AGENDA CITIZENS COMMUNICATION: CONSENT AGENDA ACTION ON CONSENT AGENDA PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 3. Review of Proposed Agenda Items from the City Manager for October 2, 1997. 4. Review of Proposed Agenda Items from Council for October 2, 1997. 5. Discuss and identify consent and discussion agenda items for the September 25, 1997 Council meeting agenda. (Agenda for September 25, 1997 is attached and incorporated by reference.) Item pulled for discussion: Items 13, 40, and 45. 6. Set Time Certain, if necessary, for agenda items on the September 25, 1997 Agenda. Items Set for Time Certain: Items 12 at 2:30 p.m., 42 at 7:00 p.m., 46 at 6:30 p.m., 48-55 at 4:30 p.m. and 56 at 6:00 p.m. 2:00 P.M. - - JOINT MEETING WITH TRAVIS COUNTY COMMISSIONERS 7. Review and Discuss the Osborne Consulting Report on the City of Austin/Travis County (FQHC) Health Clinic Program. ITEMS CONTINUED FROM PREVIOUS MEETINGS 8. Approve a resolution authorizing the issuance of a Letter of Intent and a rebate to the TRAVIS CREEK APARTMENT COMPLEX, a 372 unit complex currently under construction at 5604 Southwest Parkway, for the installation of energy efficient gas combination furnaces. Energy improvements qualifying for this rebate will save an estimated 893 thousand cubic feet of gas at a program cost of $52.07 per cubic feet of gas saved. (Funding was included in the 1996-97 operating budget of the Energy Conservation Rebates and Incentives Fund.) [Recommended by Resource Management Commission] Resolution No. 970924-8 approved on, Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 7-0 vote. Electric Utility 9. 10. Approve negotiation and execution of an eleven year contract with EN.ABLE, Lakewood, Colorado, for replacement of the City's utility billing system, in an amount not to exceed $4,500,000 for installation costs and approximately $4,300,000 annually for a total contract amount of approximately $47,500,000 based on a rate of $1.18 per active account per month. (Funding was included in the 1996-97 Capital budget of the Electric Utility Department. Funding in the amount of $4,300,000 required each year will be contingent upon available funding in future budgets of the Electric Utility Department.) Best proposal of ten. No M/WBE Subcontracting opportunities were identified. [Recommended by Electric Utility Commission and Water and Wastewater Commission with conditions.] Motion by Councilmember Lewis for negotiation of contract, Councilmember Griffith's second, Substitute motion by Councilmember Slusher to delay action for three weeks to October 15, 1997, Councilmember Spelman's second, 6-0 vote, Mayor Pro Tem Garcia out of the room. Councilmember Lewis withdrew motion. Approve a resolution authorizing negotiation and execution of a contract with TURTLE MOUNTAIN GROUP (TMG) CONSULTING, INC., (MBE/BA), Austin, Texas, for project management services for implementation of the new Customer Information System to replace the existing utility billing system, in an amount not to exceed $480,000. (Funding was included in the 1996-97 Capital budget of the Austin Electric Utility.) Best proposal of three. 85% MBE Prime participation. 0% MBE, 15% WBE Subcontractor participation. Aviation 11. [Recommended by Electric Utility Commission] (Related to Item 9) Postponed to October 15, 1997 Approve a resolution authorizing a twelve month extension to the professional services agreement with VERNER, LIIPFERT, BERNARD, MCPHERSON AND HAND, Washington, D.C., for lobbying services for aviation related issues with the Federal government, in an amount not to exceed $200,000 with the option to extend for a additional twelve month period in an amount not to exceed $200,000. (Funding is available in the 1997-98 Capital Improvements budget of the Aviation Department. Funding for the extension options is contingent upon available funding in future budgets.) No M/WBE Subcontracting opportunities were identified. Resolution No. 970924-11 approved 12. Approve a resolution authorizing negotiation and execution of a Professional Service Agreement with COTERA, KOLAR & NEGRETE ARCHITECTS (MBE/MH), Austin, Texas, to provide architectural and engineering services for the Operations and Maintenance Building Complex at Austin-Bergstrom International Airport (ABIA), in an amount not to exceed $300,000. (Funding was included in the 1996-97 Amended Capital budget of the Aviation Department.) Best proposal of twelve. DBE Prime Participation: 65%; 10% MBE, 5% WBE Subcontractor participation. [Recommended by Airport Advisory Board] Resolution No. 970924-12 approved Items 11 and 12 approved on, Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 7-0 vote. 13. 14. Approve a resolution authorizing execution of a contract with PELZEL & ASSOCIATES (WBE/FH), INC., Austin, Texas, for renovation of the Communications Building at Austin-Bergstrom International Airport (ABIA), in the Amount of $760,945.00 which includes the base bid and all alternates, plus a contingency fund of $76,095.00, for a total contract amount not to exceed $837,040.00. (Funding was included in the 1996-97 amended Capital budget of the Aviation Department.) Low bid of two. DBE Prime participation. 49%; 8% WBE Subcontractor participation. [Recommended by Airport Advisory Board] Resolution No. 970924-13 approved on, Councilmember Goodman's motion, Councilmember Lewis' second, 7-0 vote. Approve a resolution authorizing the execution of a contract with PHILIP SERVICES CORPORATION, Houston, Texas, for the remediation and demolition of Area 6 at Austin-Bergstrom International Airport (ABIA), in the amount of $1,748,208 plus a contingency fund in the amount of $174,820, for a total contract amount of $1,923,028. (Funding was included in the 1996-97 amended Capital budget of the Aviation Department.) Low bid of seven. DBE Participation: 42% (38% MBE, 4% WBE) [Recommended by Airport Advisory Board] Postponed 15. Approve a resolution declaring official intent to reimburse up to $20,000,000 in expenditures made for the construction of the Rental Car Facilities at Austin-Bergstrom International Airport with the issuance of Special Facility Bonds. [Recommended by Airport Advisory Board] Resolution 970924-15 approved on, Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 7-0 vote. Passenger Terminal Facility (Items 16-19) 16. 17. 18. Approve a resolution declaring official intent to reimburse $12,218,000 in expenditures made for the construction of the expansion of the Passenger Terminal Facility Project prior to the issuance of tax-exempt obligations. (Funding provided through Airport System Prior Lien Revenue Bonds and Variable Rate Note approved in August, 1995.) [To be reviewed by Airport Advisory Board] Postponed to October 1, 1997 Amend Ordinance 960910-A, the 1996-97 Amended Capital Budget of the Aviation Department by increasing appropriations by $12,218,000 for design and construction of the expansion of the Passenger Terminal Facility Project, at Austin-Bergstrom International Airport (ABIA). (Funding provided through Airport System Lien Revenue Bonds and Variable Rate Note approved in August, 1995.) [Recommended by Airport Advisory Board] Postponed to October 1, 1997 Approve a resolution to increase the contingency fund of the construction contract with MORGANTI NATIONAL, INC., Houston, Texas, for construction change orders for the Expansion of the Passenger Terminal Facility Project at Austin-Bergstrom International Airport (ABIA), in the amount of $9,499,528, for a total contract amount not to exceed $114,581,316. (Funding available through future #35 million revenue bond issue and $28 million variable rate note issue approved in August, 1995.) DBE Subcontractor participation: (23.68% MBE, 7.68% WBE). [Recommended by Airport Advisory Board] Postponed to October 1, 1997 19. Approve a resolution to continue the Professional Services Agreement with PAGE SOUTHERLAND PAGE, Austin, Texas, for design document preparation for the expansion of the Passenger Terminal Facility at Austin-Bergstrom International Airport (ABIA), in an amount not to exceed $2,718,000, for a total contract amount of $13,718,000. (Funding provided by future $35 million revenue bond issue and $28 million variable rate note issue approved by Council in August, 1995.) DBE Subcontractor participation: 39.59% (33.85% MBE, 5.74% WBE) [Recommended by Airport Advisory Board] Postponed to October 1, 1997 Drainage Utility 20. Approve a resolution authorizing execution of Change Order #2 to the construction contract with AUSTIN FILTER SYSTEMS, INC., Austin, Texas, for additional unreinforced concrete for Shoal Creek's banks at Greenlawn Parkway and for sodding of East Bouldin Creek at Alpine road, as part of the Erosion Control Group #8 project, in the amount of $18,110.25, for a total contract amount of $499,922.88. (Funding was included in the 1996-97 Amended Capital budget of the Drainage Utility Fund.) 8.30% MBE, 12.83% WBE Subcontractor participation. Postponed to October 1, 1997 BRIEFINGS 21. 22. Proposed Operating Structure for the South Texas Project Electric Generating Station Postponed to October 1, 1997 Seaholm Environmental Remediation and Decommissioning Project Postponed to October 1, 1997 4:30 P.M. - CITIZENS COMMUNICATION OPEN FORUM EXECUTIVE SESSION (Nõ Public Discussion on These Items) The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matter specifically listed on this agenda. The City Council may also announce it will Executive Session, if necessary, to receive advice from Legal Counsel regarding other item on this agenda. ADJOURNED at 5:25 p.m. on, Councilmember Garcia's motion, Councilmember Spelman's second, 7-0 vote. Approved on this the 2nd day of October, 1997 on, Councilmember Goodman's motion, Mayor Pro Tem Garcia's second, 6-0 vote, Councilmember Griffith off the dais.