CITY OF AUSTIN FOUNDED 1839 Austin City Council MINUTES WORKSESSION WEDNESDAY, October 15, 1997 Mayor Watson called the meeting to order, noting the absence of Councilmembers Goodman and Lewis. CITIZENS COMMUNICATION: GENERAL BOARD AND COMMISSION REPORTS 1. ELECTRIC UTILITY COMMISSION - Teresa Reel, Chair No report given 2. RESOURCE MANAGEMENT COMMISSION - Peter Pfeiffer No report given 3. MONTHLY ELECTRIC UTILITY MANAGEMENT REPORT Presentation given by Milton Lee, John Mosler and David Casper READING OF CONSENT AGENDA READING OF DISCUSSION AGENDA CITIZENS COMMUNICATION: CONSENT AGENDA ACTION ON CONSENT AGENDA PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 4. Review of Proposed Agenda Items from the City Manager for October 23, 1997. 5. Review of Proposed Agenda Items from Council for October 23, 1997. 6. Discuss and identify consent and discussion agenda items for the October 16, 1997 Council meeting agenda. (Agenda for October 16, 1997 is attached and incorporated by reference.) 7. 8. Consent items are: Items #s 9, 14, 16, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 29, 31, 33, 34, 36, 53 and 54. Item pulled for discussion: Item #17. Set Time Certain, if necessary, for agenda items on the October 16, 1997 Agenda. Items set for time certain: Item #13 @ 2:30 p.m., 15@ 2:45 p.m., 11 & 12 @ 3:15 p.m.. Electric Utility Approve a resolution to declare official intent to reimburse an aggregate maximum amount of $43,376,000 in acquisition and construction costs to be paid out of funds of 1997-98 Capital Improvement Projects for the Electric Utility Department. (No fiscal impact.) [Recommended by Electric Utility Commission] Resolution No. 971015-8 approved 9. Approve a resolution authorizing negotiation and execution of an Amendment to the Professional Services Agreement with FERKHAM MANAGEMENT CORPORATION, dba ENVIRONMENTAL RESOURCE CONSULTANTS, INC., (MBE/MH), Austin, Texas, for asbestos and lead abatement professional services required for the decommissioning of the Seaholm Power Plant project, in an amount not to exceed $284,000, for a total amount not to exceed $974,000. (Funding was included in the 1997-98 Capital budget of the Electric Utility Department.) 95% MBE Prime participation. 0% MBE, 3.0% WBE Subcontractor participation. (Recommended by Electric Utility Commission) [Related to Items 10 & 11] Resolution No. 971015-9 approved 10. Approve a resolution authorizing negotiation and execution of an Amendment to the Professional Services Agreement with ROY F. WESTON, INC., Austin, Texas, for Phase II (design) and Phase III (remediation/decommissioning management) professional services required for the decommissioning of the Seaholm Power Plant project, in an amount not to exceed $2,351,000, for a total amount not to exceed $3,511,000. (Funding was included in the 1997-98 Capital budget of the Electric Utility Department.) 13.1% MBE, 13.1% WBE Subconsultant participation. (Recommended by Electric Utility Commission) [Related to Items 9 & 11] Resolution No. 971015-10 approved 11. Approve a resolution authorizing an amendment to the contract with CANNON SLINE, Houston, Texas, for lead abatement services at the Seaholm Power Plant, in an amount not to exceed $815,000, for a total contract amount of $1,065,000. (Funding was included in the 1997-98 Capital budget of the Electric Utility Department.) No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) [Related to Items 9 & 10] Resolution No. 971015-11 approved 12. Approve a resolution authorizing execution of a contract with GENERAL ELECTRIC SUPPLY COMPANY, Austin, Texas, for the purchase of eighty-four three-phase, pad mounted distribution transformers, in the amount of $943,120. (Funding was included in the 1997-98 Capital Budget for the Electric Utility Department.) Low bid of eight. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Resolution No. 971015-12 approved 13. Approve a resolution authorizing execution of a one year supply agreement with TEXACO NATURAL GAS, INC., Houston, Texas, to supply natural gas to the City's gas fired power plants in an amount not to exceed $9,228,807, with the option to extend for up to two additional one year terms in the amount of $10,804,583 and $12,288,066 respectively, for a total amount not to exceed $32,321,456. (Funding in the amount of $8,459,740 was included in the 1997-98 operating budget of the Electric Utility Department and will be provided through Electric Fuel Charge revenues. Funding for the remainder of the contract and the extension options is contingent upon available funding in future budgets.) Low bid of nineteen. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Resolution No. 971015-13 approved Items 10 through 13 approved on, Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 6-0 vote, Councilmember Griffith off the dais. 14. Approve a resolution authorizing execution of a twelve month service agreement with CROCKER CRANE RENTALS, Austin, Texas, for the purchase of crane rental services in an amount not to exceed $223,470 with four twelve month extension options in an amount not to exceed $223,470 per extension, for a total contract amount not to exceed $1,117,350. (Funding in the amount of $201,123 was included in the 1997-98 Capital budget of the Electric Utility Department; $22,347 was included in the 1997-98 operating budget of the Electric Utility Department. Funding for the extension options is contingent upon available funding in future budgets.) Low bid of five. No M/WBE Subcontracting opportunities were identified.) [Recommended by Electric Utility Commission] Resolution No. 971015-14 approved on, Councilmember Slusher's motion, Councilmember Spelman's second, 5-0 vote, Councilmember Goodman out of the room, Councilmember Griffith absent. 15. Approve a resolution authorizing ratification of Change Order #2 with LAMBDA CONSTRUCTION COMPANY, INC., New Braunfels, Texas, for the construction of the Dessau Substation, in the amount of $36,246.00, for a total amount of $1,499,044.91. (Funding was included in the 1997-98 Capital budget of the Electric Utility Department.) No M/WBE Subcontracting opportunities were identified. 34.06% MBE, 0% WBE Subcontractor participation. [Recommended by Electric Utility Commission] Resolution No. 971015-15 approved on, Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 6-0 vote, Councilmember Griffith out of the room. 16. Approve a resolution authorizing execution of a contract with LAMBDA CONSTRUCTION COMPANY, INC., New Braunfels, Texas, for the construction of Brodie Lane Substation, in the amount of $906,300. (Funding was included in the 1997-98 Capital budget of the Electric Utility Department.) Low bid of four. 15.53% MBE, 0% WBE Subcontractor participation. [Recommended by Electric Utility Commission] Resolution No. 971015-16 approved on, Councilmember Spelman's motion, Mayor Pro Tem Garcia's second, 6-0 vote, Councilmember Griffith out of the room. 17. Approve a resolution authorizing execution of a contract with LAMBDA CONSTRUCTION COMPANY, INC., New Braunfels, Texas, for site preparation and foundation construction for the Kingsbery Substation bus revision, in an amount not to exceed $359,810. (Funding was included in the 1997-98 Capital budget of the Electric Utility Department.) Low bid of two. 24.30% MBE, 5.37% WBE Subcontractor participation. (Recommended by Electric Utility Commission] Resolution No. 971015-17 approved 18. Approve a resolution authorizing execution of a contract with PREMIUM CUTS (MBE/MH), Austin, Texas, for construction of the Kramer Lane Service Center Water Quality Pond, in the amount of $964,204.85. (Funding was included in the 1997-98 Capital budget of the Electric Utility Department.) Low bid of five. 91.49% MBE Prime Participation. 0% MBE, 8.51% WBE Subcontractor participation. [Recommended by Electric Utility Commission] Resolution No. 971015-18 approved Items 17 and 18 approved on, Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 6-0 vote, Councilmember Griffith out of the room. 19. 20. Approve a resolution authorizing the sale of an 18.79 acre tract of land on Highway 71 West to the Lower Colorado to the Lower Colorado River Authority in the amount of $190,000. (Revenue in the amount of $190,000 was not included in the 1997-98 Capital Budget for the Electric Utility and will be available for future years capital budget.) [Recommended by Electric Utility Commission] Postponed one week Approve a resolution to negotiate and execution all necessary and appropriate documents and contracts with Houston Lighting & Power Company, Central Power & Light Company, the City of San Antonio, and the STP Nuclear Operating Company, respectively, to form the STP Nuclear Operating Company (OPCO), and substitute OPCO for HL&P as the licensed operator of the South Texas Project Electric Generating Station; and authorize entering into such agreements on such terms and conditions as may be favorable or necessary, and to take such other actions as are necessary or desirable to accomplish this purpose. (No fiscal impact.) Resolution No. 971015-20 approved on, Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 6-0 vote, Councilmember Griffith out of the room. 21. Approve execution of a contract with HUTHER & ASSOCIATES, Carrollton, Texas, for toxicity testing of the City's various wastewater discharges and receiving streams, in an amount not to exceed $36,000 for a revised total amount not to exceed $69,280. (Funding in the amount of $22,000 is available in the 1997-98 operating budget for the Electric Utility Department; $14,000 is available in the 1997-98 operating budget of the Water and Wastewater Department.) No M/WBE Subcontracting opportunities were identified. (Recommended by Water and Wastewater Commission and Electric Utility Commission) Approved Solid Waste Services 22. Approve a resolution to execute a construction contract with BNC ENVIRONMENTAL SERVICES INC., Houston, Texas, for construction of a landfill Subtitle D Liner for a solid waste disposal cell at the FM 812 Landfill, in the amount of $807,760. (Funding was included in the 1997-98 Capital Budget of the Solid Waste Services Department.) Low responsive bid of two. 0.74% MBE, 0% WBE Subcontractor participation. Resolution No. 971015-22 approved Items 21 and 22 approved on, Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 6-0 vote, Councilmember Griffith out of room. BRIEFINGS 23. Bond Election Public Participation Process. Presentation given by Paul Hoffman. 4:30 P.M. - CITIZENS COMMUNICATION OPEN FORUM EXECUTIVE SESSION (No Public Discussion on These Items) Executive session held at 1:45 p.m. to 4:00 p.m. Executive session held at 5:15 p.m. to 7:00 p.m. The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matter specifically listed on this agenda. The City Council may also announce it will Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. Private Consultation with Attorney - Section 551.071 24. Discuss legal issues relating to annexation. 25. Discuss City of Austin v. Southwest Travis County Water District, Cause No. 96-13123, in the 126th Judicial District Court of Travis County, Texas. Real Estate Acquisition - Section 551.072 26. Discuss the purchase of 1.00 acre of land located on the corner of Berkman Drive and St. John's Avenue in the J.P. Wallace Survey 57, Abstract 787, City of Austin, Travis County, Texas. ACTION ON EXECUTIVE SESSION ITEMS 27. Approve the purchase of 1.00 acre of land located on the corner of Berkman Drive and St. John's Avenue in the J.P. Wallace Survey 57, Abstract 787, City of Austin, Travis County, Texas from Doris Ethel Wimberley, for the Emergency Medical Service Facility #13. Approved in an amount not to exceed $180,000 on, Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 6-0 vote, Councilmember Griffith absent. ADJOURNED at 7:05 p.m. Approved on this the 23rd day of October, 1997, on Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 7-0 vote.