CT Y OF AUST Z FOUNDED 1839 Austin City Council MINUTES WORKSESSION WEDNESDAY, November 05, 1997 Mayor Watson called the meeting to order, noting the temporary absence of Councilmembers Lewis, Spelman and Griffith. CITIZENS COMMUNICATION: GENERAL READING OF CONSENT AGENDA READING OF DISCUSSION AGENDA CITIZENS COMMUNICATION: CONSENT AGENDA ACTION ON CONSENT AGENDA PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 1. Review of Proposed Agenda Items from the City Manager for November 20, 1997. 2. Review of Proposed Agenda Items from Council for November 20, 1997. 3. Discuss and identify consent and discussion agenda items for the November 6, 1997 Council meeting agenda. (Agenda for November 6, 1997 is attached and incorporated by reference.) Consent items are 6 through 19 and 42 through 44. 4. Set Time Certain, if necessary, for agenda items on the November 6, 1997 Agenda. Items 20 through 25 set for time certain at 3:30 p.m. BOARD AND COMMISSION REPORTS 5. WATER AND WASTEWATER COMMISSION - Darwin McKee - Chair Presentation given by Darwin McKee. BRIEFINGS 6. 7. PRESENTATION ON WEED & SEED DEMONSTRATION GRANT - District Attorney's Office Presentation given by Chief Michael McDonald, District Attorney Ronnie Earle, Darla Gay and Assistant City Manager Marsha Conner. UTILITY MANAGEMENT AUDIT Postponed ITEMS CONTINUED FROM PREVIOUS MEETINGS Electric Utility 8. 9. 10. 11. Approve a resolution authorizing negotiation of a contract with EN.ABLE, Lakewood, Colorado, to provide a billing solution for the City's utilities. (No fiscal impact.) Best proposal of ten. No M/WBE Subcontracting opportunities were identified. [Recommended by Electric Utility Commission and Water and Wastewater Commission] Resolution No. 971105-8 approved Approve a resolution authorizing negotiation and execution of a contract with EN.ABLE, Lakewood, Colorado, to provide Phase One design services for a billing solution which replaces the existing billing system for the City's utilities, in an amount not to exceed $105,000. (Funding was included in the 1997-98 Capital budget of the Electric Utility department.) Best proposal of ten. No M/WBE Subcontracting opportunities were identified. [Recommended by Electric Utility Commission and Water and Wastewater Commission] Resolution No. 971105-9 approved Approve a resolution authorizing negotiation and execution of a contract with TURTLE MOUNTAIN GROUP (TMG) CONSULTING, INC., (MBE/NA), Austin, Texas, for project management services for implementation of the new Customer Information System to replace the existing billing system for the Electric Utility, in an amount not to exceed $480,000. (Funding was included in the 1996-97 Capital budget of the Electric Utility.) Best proposal of three. 85% MBE Prime participation. 0% MBE, 15% WBE Subcontractor participation. [Recommended by Electric Utility Commission] Resolution No. 971105-10 approved Items 8 through 10 approved on, Councilmember Slusher's motion, Mayor Pro Tem Garcia's second, 7-0 vote. Approve a resolution authorizing the sale of an 18.79 acre tract of land on Highway 71 West to the Lower Colorado River Authority for $190,000. (Revenue was not included in the 1997-98 Capital budget of the Electric Utility and will be available for future years capital budget.) [Recommended by Electric Utility Commission] Pulled Water and Wastewater 12. Aviation Approve a resolution authorizing negotiation and execution of a professional services agreement with METCALF & EDDY, INC., Austin, Texas, for Phase I (preliminary engineering) and Phase II (design) services for the Jollyville Transmission Main Project, in the amount of $188,000. (Funding was included in the 1996-97 Capital budget of the Water and Wastewater Utility.) Best qualification statement of fifteen. 25% MBE, 22% WBE Subconsultant participation. [Recommended by Water and Wastewater Commission] Resolution No. 971105-12 approved on, Mayor Pro Tem Garcia's motion, Councilmember Lewis' second, 7-0 vote. 13. Approve negotiation only of an agreement with NEC BUSINESS COMMUNICATION SYSTEMS (West), Irving, Texas, to design, install, maintain and operate a telecommunications system for Austin-Bergstrom International Airport, on a not to exceed amount, which will include telecommunications services in the base proposal and the terminal expansion; a construction contingency will be included in the negotiated price. The agreement will have four one-year extension options for system maintenance, extensions and modifications at a not to exceed cost per year which will be negotiated as part of this agreement. (Future Council action will be required for the contract award. There is no fiscal impact associated with authorizing negotiations of this agreement.) Best responsive proposal of two. DBE Participation for Phase 1: 26% MBE, 0% WBE Subcontractor participation. [Recommended by Airport Advisory Board] Substitute motion by Councilmember Goodman to postpone two weeks for resubmission of proposal, Councilmember Slusher's second Substitute motion withdrawn Second withdrawn Motion to approve item as posted on, Mayor Pro Tem Garcia's motion, Mayor Watson's second, 5-0-2 vote, Councilmembers Goodman and Slusher "ABSTAINING". Water and Wastewater 14. Approve a resolution authorizing out-of district water and wastewater service by River Place Municipal Utility District (MUD) to a tract of approximately fifteen acres (Lot 1, Block A, River Place Section 1) located on River Place Boulevard near RR 2222 owned by Robert V. Thurmond, Jr, not to exceed six Living Unit Equivalents. (No fiscal impact. The requested out-of-district service would be from the River Place MUD water facilities and wastewater treatment plant.) [Recommended by Water and Wastewater Commission, Environmental Board, and Planning Commission]] Resolution No. 971105-14 approved 15. Approve a resolution authorizing execution of Change Order #3 to the construction contract with MW BUILDERS, INC., Temple, Texas, for additional wiring and conduit installations at the Albert H. Ullrich Water Treatment Plant, in the amount of $50,817.29, for a total contract amount of $17,252,878.08. (Funding in the amount of $30,151.36 is available in the 1995-96 Capital budget of the Water and Wastewater Utility; $20,665.93 is available in the 1991-92 Capital budget of the Water and Wastewater Utility.) No MWBE Subcontracting opportunities were identified. [Recommended by Water and Wastewater Commission] Resolution No. 971105-15 approved 16. Approve a resolution authorizing execution of a construction contract with CHEROKEE CONSTRUCTION (MBE/MN), Austin, Texas, for construction of landscaping, security and fencing for the Water and Wastewater Utility's Southeast Service Center, located at 3905 Commercial Center Drive, in the amount of $211,197. (Funding was included in the 1993-94 approved Capital budget of the Water and Wastewater Utility.) Low bid of two. 50% MBE Prime participation. 0% MBE, 13.04% WBE Subcontractor participation. [Recommended by Water and Wastewater Commission] Resolution No. 971105-16 approved Items 14 through 16 approved on, Mayor Pro Tem Garcia's motion, Councilmember Lewis' second, 7-0 vote. ITEMS FROM COUNCIL 17. Presentation by the Riverwatch Student Organization. (Councilmember Jackie Goodman) Presentation given by Riverwatch students. 4:30 P.M. - CITIZENS COMMUNICATION OPEN FORUM EXECUTIVE SESSION (No Public Discussion on These Items) Executive session held at 4:10 p.m. to 4:55 p.m. on item 13. The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matter specifically listed on this agenda. The City Council may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. ADJOURNED at 5:10 p.m. on, Mayor pro Tem Garcia's motion, Councilmember Slusher's second, 7-0 vote. Approved on this the 20th day of November, 1997 on, Councilmember Spelman's motion, Councilmember Lewis' second, 7-0 with Mayor Pro Tem Garcia abstaining on Special Called meeting of November 12, 1997.