CT Y OF AUST Z FOUNDED 1839 Austin City Council MINUTES WORKSESSION WEDNESDAY, December 03, 1997 Mayor Watson called the meeting to order, noting the temporary absence of Mayor Pro Tem Garcia, Councilmembers Goodman and Spelman. CITIZENS COMMUNICATION: GENERAL 1. Leonard Lyons, to discuss ground leases. Did not speak READING OF CONSENT AGENDA READING OF DISCUSSION AGENDA CITIZENS COMMUNICATION: CONSENT AGENDA ACTION ON CONSENT AGENDA PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 2. Review of Proposed Agenda Items from the City Manager for December 11, 1997. 3. Review of Proposed Agenda Items from Council for December 11, 1997. 4. Discuss and identify consent and discussion agenda items for the December 4, 1997 Council meeting agenda. (Agenda for December 4, 1997 is attached and incorporated by reference.) Consent items are as follows: 9, 11, 12, 13, 15, 16, 17, 18, 19, 20, 21, 22, 26, 27, 28, 29, 30, 31 and 32. Items pulled for discussion: 10, 14, 23, 24 and 25. Items 5, 7 and 8 postponed indefinitely. 5. Set Time Certain, if necessary, for agenda items on the December 4, 1997 Agenda. ITEMS CONTINUED FROM PREVIOUS MEETING 6. Approve a resolution authorizing execution of a licensing agreement with BLACK DOG PRODUCTIONS, Houston, Texas, for the production of the "Our House" energy conservation television program series, in the amount of $100,000. (Funding is available in the 1997-98 Operating Budget of the Planning, Environmental and Conservation Services Department.) [Recommended by Resource Management Commission] Resolution 971203-6 approved on, Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 6-0 vote, Councilmember Goodman temporarily absent. 7. Approve Service Extension Requests No. 1789 for water service and No. 1790 for wastewater service submitted by Slaughter Lane Holdings Ltd., for a 40.35 acre tract on Slaughter Lane which is located outside the city limits. (No fiscal impact.) [Recommended by Water and Wastewater Commission] Approved on, Councilmember Spelman's motion, Mayor Pro Tem Garcia's second, 6-0 vote, Councilmember Goodman temporarily absent. Water and Wastewater 8. Approve a resolution authorizing execution of a construction contract with MATOUS CONSTRUCTION COMPANY, INC., Temple, Texas, for construction of the Hornsby Bend Sludge Management Facility Interim Improvements, in the amount of $4,341,320 plus $400,000 to be used as a contingency fund for change orders, for a total contract amount not to exceed $4,741,320. (Funding is available in the 1996-97 Capital budget of the Water and Wastewater Utility.) Low bid of two. 11.3% MBE, .53% WBE Subcontractor participation. [Recommended by Water and Wastewater Commission] Resolution No. 971203-8 approved on, Councilmember Lewis' motion, Councilmember Slusher's second, 6-0 vote, Councilmember Goodman temporarily absent. 9. Approve a resolution authorizing negotiation and execution of a Purchase Agreement for selected water and wastewater system assets from Hill Country Utilities, for a total amount of $2,171,555.42. (Funding for the first year was included in the 1997-98 Capital Budget of the Water and Wastewater Utility. Funding for the remaining five years is subject to funding approval in future budgets of the Water and Wastewater Utility's Capital Improvements Project Fund.) [Recommended by Water and Wastewater Commission] Resolution No. 971203-9 approved on, Councilmember Spelman's motion, Mayor Pro Tem Electric 10. Garcia's second, 6-0 vote, Councilmember Goodman temporarily absent. Approve a resolution authorizing negotiation and execution of a twelve month service agreement with TATE AUSTIN ADVERTISING AND PUBLIC RELATIONS (WBE/FR), Austin, Texas, to provide advertising, marketing and public relations services related to competitive brand development, communication planning, new product and service marketing, and media placement, in an amount not to exceed $750,000, with the option of two additional twelve month extension options, in an amount not to exceed $500,000 per extension, for a total contract amount not to exceed $1,750,000. (Funding in the amount of $625,000 is available in the 1997-98 Operating Budget of the Electric Utility; funding for the remaining two months of the original contract period and the extension options is contingent upon available funding in future budgets.) Best Proposal of six. [Recommended by Electric Utility Commission] Resolution No. 971203-10 approved with condition to authorize spending $30,000 for the design of the logo and bring back to Council for Council approval before spending more funds on Mayor Pro Tem Garcia's motion, Councilmember Lewis' second, 4-2 vote, Councilmembers Griffith and Slusher voting "NO", Councilmember Goodman temporarily absent. Planning, Environmental and Conservation Services 11. Amend Ordinance No. 97-0917A, the 1997-98 Operating Budget, as follows: a) Conservation Rebates and Incentives Fund b) c) d) decrease expenditures for Energy Services Unit startup costs $2,410,000; appropriate $2,410,000 in transfers out to the Planning, and Conservation Services Fund; by Environmental - appropriate $1,400,000 in transfers out to the Performance Contracting Fund; - increase the beginning fund balance by $1,400,000. Planning, Environmental and Conservation Services Fund appropriate $2,410,000 in transfers in from the Conservation Rebates and Incentives Fund; increase expenditures by $2,597,523; increase funding from the Electric Utility by $187,523 and authorizing 1 new FTE for the Energy Code Enforcement Program. Eliminate 28 positions in the Energy Services Division of the Planning, Environmental, and Conservation Services Department (PECSD), transfer 5 positions from PECSD to the Electric Utility's Customer Services Office (UCSO), authorize 41 new positions for the Austin Energy Services unit and one new position for the Residential Mass Marketing Program. Performance Contracting Fund appropriate $1,400,000 in transfers in from the Conservation Rebates and Incentives Fund; - increase expenditures by $1,746,000. Electric Utility Fund increase funding requirements for PECSD's energy conservation program by transferring $187,532 from the Electric Utility to the Planning, Environmental and Conservation Services Fund for the Energy Code Enforcement program. (Fiscal impact is $4,343,532: $2,410,000 is available in the Conservation Rebates and Incentives Fund; $1,400,000 is available in the Conservation Rebates and Incentives Fund beginning balance; $346,000 is available in revenue in the Performance Contracting Fund; and $187,532 is available in the Electric Utility Fund.) [Recommended by Resource Management Commission] Ordinance No. 971203-A approved on, Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 7-0 vote. 4:30 P.M. - CITIZENS COMMUNICATION OPEN FORUM EXECUTIVE SESSION (No Public Discussion on These Items) The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matter specifically listed on this agenda. The City Council may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. ADJOURNED at 4:40 p.m. on, Councilmember Griffith's motion, Councilmember Slusher's second, 7-0 vote. Approved on this the 18th day of December, 1997 on, Councilmember Goodman's motion, Councilmember Slusher's second, 6-0, Mayor Watson absent.