CT Y OF AUST Z FOUNDED 1839 Austin City Council MINUTES WORKSESSION WEDNESDAY, December 10, 1997 Mayor Watson called the meeting to order, Councilmember Slusher out of the room, Councilmembers Griffith and Spelman temporarily absent. CITIZENS COMMUNICATION: GENERAL 1. Leonard Lyons, to discuss RFP Evaluation Process #2. Absent BOARD AND COMMISSION REPORTS 2. ELECTRIC UTILITY COMMISSION - Teresa Reel, Chair Presentation given by Milton Lee. 3. RESOURCE MANAGEMENT COMMISSION - Peter Pfeiffer No report given 4. MONTHLY ELECTRIC UTILITY MANAGEMENT REPORT Presentation given by Milton Lee. READING OF CONSENT AGENDA READING OF DISCUSSION AGENDA CITIZENS COMMUNICATION: CONSENT AGENDA ACTION ON CONSENT AGENDA PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 5. Review of Proposed Agenda Items from the City Manager for December 18, 1997. 6. Review of Proposed Agenda Items from Council for December 18, 1997. 7. Discuss and identify consent and discussion agenda items for the December 11, 1997 Council meeting agenda. (Agenda for December 11, 1997 is attached and incorporated by reference.) Items pulled for discussion: 12, 13, 16 and 20. Consent items: 11, 14, 15, 17, 18, 19, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 32, 38, 39, 40, 41, 63 and 64. 8. Set Time Certain, if necessary, for agenda items on the December 11, 1997 Agenda. Items set for time certain: 33, 34, 35, 36 and 37 @ 3:30 p.m. BRIEFINGS 9. MAIN STREETS PROGRAM Presentation given by Karen Akins and Terry Cauley. 10. COMMUNITY ACTION NETWORK Presentation given by Earl Maxwell and Dave Butler. Electric Utility 11. Approve a resolution authorizing execution of a contract with EDWARD R. COLEMAN, Austin, Texas, for construction of the Kramer Lane Service Center Water Quality Pond, in the amount of $1,131,302.40 (Funding was included in the 1997-98 Capital budget of the Electric Utility Department.) Low bid of five. 24.72% MBE, 17.11 WBE Subcontractor participation. [Recommended by Electric Utility Commission] Resolution No. 971210-11 approved with a report to come back to Council, on the minority participation report of $600,000 on, Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 7-0 vote. 12. Approve a resolution authorizing amendment to the Fayette Power Project Spot Coal Purchasing Program by approving execution of two twelve month supply agreements with two new participants in the Program, Enron Capital and Trade Resources Corporation, Houston, Texas, and Franklin Coal Sales Company, Littleton, Colorado, to provide coal for the Fayette Power Project. (No fiscal impact.) [Recommended by Electric Utility Commission] Resolution No. 971210-12 approved 13. Approve a resolution authorizing execution of an extension to the Agreement with the Lower Colorado River Authority for the Provision of Water to the City of Austin at the Fayette Power Project for up to six months, in an amount not to exceed $550,000. (Funding was included in the operations and maintenance budget of the Electric Utility Department.) [Recommended by Electric Utility Commission] Resolution No. 971210-13 approved Items 12 and 13 approved on, Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 7-0 vote. 14. Approve a resolution authorizing execution of a twelve month supply agreement with THOMAS & BETTS, Memphis, Tennessee, for galvanized tubular steel distribution poles, in an amount not to exceed $179,003, and for self-weathering tubular steel transmission poles, in an amount not to exceed $1,189,290, for a total amount of $1,368,293; and with VALMONT, Valley, Nebraska, for galvanized tubular steel transmission poles in an amount not to exceed $1,299,504 with four twelve month extension options in an amount not to exceed $1,368,293 and $1,299,504 respectively per extension, for a total contract amount of $6,841,465 and $6,497,520 respectively. (Funding in the amount of $2,000,847 was included in the 1997-98 Capital budget of the Electric Utility Department. Funding for the remaining three months of the contract and the extension options is contingent upon available funding in future budgets.) Low bid of four. No M/WBE Subcontracting opportunities were identified. [Recommended by Electric Utility Commission] Resolution No. 971210-14 approved on, Councilmember Lewis' motion, Councilmember Spelman's second, 6-0 vote, Mayor Pro Tem Garcia out of the room. 15. Approve a resolution authorizing negotiation and execution of a Continuing Engineering Services Agreement with SARGENT & LUNDY, L.L.C., Chicago, Illinois, for Power Plant Improvements in an amount not to exceed $600,000 with options to extend the contract for four additional one year periods at an annual amount not to exceed $600,000, for a total contract amount not to exceed $3,000,000. (Funding in the amount of $500,000 was included in the 1996-97 operating budget of the Electric Utility Department. Funding for the extension options is contingent upon available funding in future budgets.) Best qualification statement of eight. 8.6% MBE, 18.2% WBE Subconsultant participation. (Recommended by Electric Utility Commission) Resolution No. 971210-15 approved 16. Approve a resolution authorizing execution of Amendment #3 to the contract with ADAMS & ZOTTARELLI, Austin, Texas, to provide additional funding for lobbying services for the Electric Utility issues through September 30, 2000, in an amount not to exceed $238,000, for a total contract amount not to exceed $1,068,000. (Funding in the amount of $70,000 was included in the 1997-98 operating budget of the Electric Utility Department. Funding for the subsequent years will be contingent upon available funding in future budgets.) [Recommended by Electric Utility Commission] Resolution No. 971210-16 approved 17. Approve a resolution authorizing the purchase of Lot 1 Lago Villa Subdivision, 2935 Westlake Cove, Austin, Texas, from Bob L. Gregory necessary to link transmission lines from the Bee Creek Substation to the Lakeshore Substation, in the amount of $125,000. (Funding is Aviation available in the 1997-98 Capital budget of the Electric Utility.) [Recommended by Electric Utility Commission] Resolution No. 971210-17 approved Items 15 through 17 approved on, Mayor pro Tem Garcia's motion, Councilmember Goodman's second, 7-0 vote. 18. Approve a resolution to declare official intent to reimburse $5,957,000 in expenditures for the design, installation, maintenance and operation of the telecommunications system at the Austin-Bergstrom International Airport when obligations to finance the purchase are issued. (Funding to be reimbursed from the proceeds of Variable Rate Notes to be issued in December, 1997) [To be reviewed by Airport Advisory Board December 9, 1997] Resolution No. 971210-18 approved on, Mayor Pro Tem Garcia's motion, Mayor Watson's second, 7-0 vote. 19. Amend Ordinance 970915-A, the 1997-98 Capital Budget of the Aviation Department, by increasing appropriations of the Austin-Bergstrom International Airport (ABIA) by $5,957,000 for the design, installation, maintenance and operation of the Telecommunications system. (Funding available from the proceeds of Variable Rate Notes to be issued December, 1997.) [To be reviewed by Airport Advisory Board December 9, 1997] Ordinance No. 971210-A approved on, Mayor Pro Tem Garcia's motion, Mayor Watson's second, 7-0 vote. 20. Approve a resolution authorizing execution of a contract agreement with NEC BUSINESS COMMUNICATIONS SYSTEMS (West), INC., Irving, Texas, to design, install, maintain, and operate a telecommunications system for Austin-Bergstrom International Airport (ABIA) in an amount not to exceed $5,957,000 which includes the base proposal of $5,165,000, an additional $250,000 for telecommunications systems in the terminal expansion, and a construction contingency of $542,000, with five one year extension options for system maintenance, extensions and modifications in an amount not to exceed $1,500,000 per extension, for a total contract amount not to exceed $13,457,000. (Funding is available from proceeds of short term variable rate issuance planned for December, 1997. Funding for the extension options is contingent upon available funding in future budgets.) Best proposal of two. 28.8% DBE Subcontractor participation: 28.8% MBE, 0% WBE. [To be reviewed by Airport Advisory Board December 9, 1997] Resolution No. 971210-20 approved on, Mayor Pro Tem Garcia's motion, Mayor Watson's second, 7-0 vote. 21. Approve a resolution authorizing an Interlocal Agreement with Texas Department of Transportation (TxDOT) for improvements to State Highway 71 at it's intersection of Presidential Boulevard, for the main entrance to the new airport, in the amount of $700,000. (Funding was included in the 1997-98 Capital budget of the Aviation Department.) [To be reviewed by Airport Advisory Board December 9, 1997] Resolution No. 971210-21 approved on, Councilmember Spelman's motion, Mayor Waston's second, 7-0 vote. ITEMS FROM COUNCIL 4:30 P.M. - CITIZENS COMMUNICATION OPEN FORUM EXECUTIVE SESSION (No Public Discussion on These Items) The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matter specifically listed on this agenda. The City Council may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. ADJOURNED at 4:50 p.m. on, Councilmember Griffith's motion, Councilmember Lewis' second, 7-0 vote. Approved on this the 18th day of December, 1997 on, Councilmember Goodman's motion, Councilmember Slusher's second, 6-0, Mayor Watson absent.