CT Y OF AUST Z FOUNDED 1839 Austin City Council MINUTES WORKSESSION WEDNESDAY, December 17, 1997 Mayor Watson called the meeting to order, noting the temporary absence of Mayor Watson and Councilmember Griffith. CITIZENS COMMUNICATION: GENERAL READING OF CONSENT AGENDA READING OF DISCUSSION AGENDA CITIZENS COMMUNICATION: CONSENT AGENDA ACTION ON CONSENT AGENDA PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 1. Review of Proposed Agenda Items from the City Manager for January 8, 1998. 2. Review of Proposed Agenda Items from Council for January 8, 1998. 3. Discuss and identify consent and discussion agenda items for the December 18, 1997 Council meeting agenda. (Agenda for December 18, 1997 is attached and incorporated by reference.) 4. Set Time Certain, if necessary, for agenda items on the December 18, 1997 Agenda. BRIEFINGS 5. II. AVIATION 1. Airport Advisory Board Report Austin-Bergstrom International Airport -Project Status III. Operations/Transition Parking Lot Operations Overview/recommendations - Early operations initiatives Financing Report Sale of Bonds Status of Funds IV. Robert Mueller Municipal Airport Report on Phase II Environmental Study V. Review of Agenda Items for Council Action Aviation 6. Presentation given by Bob Binder, John Almond and Tim Warner. Presentation given on items 6 through 12 by Joe Lessard, John almond, Charles Gates, Leslie Browder, Arnold Rosenblum, Jim Stenwick, Mark Hemingway and Kimberly Miller. Approve a resolution authorizing a Supplemental Amendment to a Professional Service Agreement with CASABELLA ARCHITECTS (DBE/MH), Austin, Texas, to provide architectural services for the design and construction phases of two vehicle entrance and exit canopies, and an assessment of the roof, mechanical and electric system of Building 2210 at Austin-Bergstrom International Airport (ABIA), in an amount of $100,000, for a total amount not to exceed $200,000. (Funding was included in the 1997-98 Capital budget of the Aviation Department.) DBE Subcontractor Participation: 85% (77% MBE, 8% WBE). [Recommended by Airport Advisory Board] Resolution No. 971217-6 approved 7. Amend Ordinance 970915-A, the 1997-98 Capital budget of the Aviation Department, by (1) increasing the appropriations by $24,203,000 for the expansion of the passenger terminal facility at Austin-Bergstrom International Airport (ABIA) from 20 gates to 25 gates; and (2) transferring the balance of $30,505,000 in the Airport System Prior Lien Bond Reserve Fund to the Construction Fund. (Total funding for the terminal expansion is $35,000,000. Funding in the estimated amount of $30,505,000 from execution of the surety bond contract and release of funds in the Airport System Prior Lien Bond Reserve Fund to be used for construction. The remaining $4,495,000 is funded from excess interest earnings in the Construction Fund.) (Recommended by Planning Commission and Airport Advisory Board) Ordinance No. 971217-A approved Items 6 and 7 approved on, Councilmember Spelman's motion, Councilmember Goodman's second, 5-0 vote, Mayor Watson and Councilmember Griffith temporarily absent. 8. Approve a supplemental amendment to a Professional Services Agreement with CH2M HILL, INC., Austin, Texas, for design modifications, additional construction phase services and computerized airfield lighting control programming services for design of the West Runway System at Austin-Bergstrom International Airport (ABIA), in the amount of $186,000, for a total contract amount of $1,836,000. (Funding was included in the 1997-98 Capital budget of the Aviation Department.) DBE Subcontractor participation: 25.43% (25.43% MBE, 0% WBE.) [Recommended by Airport Advisory Board] Postponed to January 1998 9. Approve a resolution authorizing a contract with MW BUILDERS, INC., Temple, Texas, for construction of the parking garage at Austin-Bergstrom International Airport (ABIA), in the amount of $25,165,000, plus a contingency fund of $2,516,500, for a total contract amount of $27,681,500. (Funding was included in the 1997-98 Amended Capital budget of the Aviation Department.) Low bid of seven. DBE Subcontractor participation: 15.33% (8.53% MBE, 6.87% WBE.) [Recommended by Airport Advisory Board] Resolution No. 971217-9 approved 10. (FAA grant Approve a resolution authorizing the acceptance of grants from the Federal Aviation Administration (FAA) in an amount not to exceed $30,000,000 in FAA Airport Improvement Program, Noise Program, and/or Military Airports Program funding for the Austin-Bergstrom International Airport for the fiscal year ending September 30, 1998. reimbursement will apply to projects approved by Council in the 1997-98 Capital budget. Grant funds will be included in the New Airport Construction Fund.) [Recommended by Airport Advisory Board] Resolution No. 971217-10 approved 11. Approve a resolution authorizing execution of a contract with CCC GROUP, INC., San Antonio, Texas, for the Aircraft Fuel Storage Facility at Austin-Bergstrom Airport (ABIA), in the amount of $3,505,001 plus a contingency fund of $350,500, for a total amount of $3,855,501. (Funding is included in the 1997-98 Capital budget of the Aviation Department.) Low bid of ten. 26.03% DBE Subcontractor participation: 26.04% (24.55% MBE, 1.49% WBE) [Recommended by Airport Advisory Board] Resolution No. 971217-11 approved 12. Approve ratification of an emergency contract with W.K. JENNINGS ELECTRIC, INC., Austin, Texas, for the Moya Park Ballfield Lighting Modifications for the Austin-Berstrom International Airport, in the amount of $179,860, plus a contingency fund of $17,986, for a total amount of $197,846. (Funding was included in the 1997-98 Capital Budget for Aviation.) Low bid of four. No M/WBE Subcontracting opportunities were identified. (Recommended by Airport Advisory Board) Approved Items 10 through 12 approved on, Councilmember Spelman's motion, Councilmember Goodman's second, 5-0 vote, Mayor Watson and Councilmember Griffith temporarily absent. Drainage Utility 13. Approve a resolution authorizing execution of a construction contract with PREMIUM CUTS LAWN SERVICE AND MAINTENANCE, INC., (MBE/MH), Austin, Texas, for the construction of five storm sewer improvement projects at the following locations: Chadwyck Drive (Fort Branch Watershed), Forest Trail (Johnson Creek Watershed), Gable Drive (Walnut Creek Watershed), Garland Avenue (Tannehill Branch Watershed) and Pennwood Lane (Williamson Creek Watershed) for the Storm Sewer Improvements Group One Project, in the amount of $245,186. (Funding was included in the 1997-98 Capital budget of the Drainage Utility.) Low bid of seven. 90.11% MBE Prime participation. 0% MBE, 9.89% WBE Subcontractor participation. (Recommended by Environmental Board) Resolution 971217-13 approved on, Councilmember Spelman's motion, Councilmember Goodman's second, 5-0 vote, Mayor Watson and Councilmember Griffith temporarily absent. EXECUTIVE SESSION (No Public Discussion on These Items) Executive session held at 4:10 p.m. to 5:15 p.m. The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matter specifically listed on this agenda. The City Council may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. Staff Briefing - Section 551.075 14. Staff briefing regarding competitive issues in the electric utility industry. Staff briefing held on councilmember Goodman's motion, Councilmember Spelman's second, 6-0 vote, Mayor Watson out of the room, no action taken. ADJOURNED at 5:30 p.m. Approved on this the 15th day of January, 1998, on Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 5-0 vote, Councilmember Lewis and Spelman off the dais.