CT Y OF AUST Z FOUNDED 1839 Austin City Council MINUTES WORKSESSION WEDNESDAY, February 04, 1998 Mayor Watson called the meeting to order, noting the temporary absence of Councilmembers Slusher and Spelman. CITIZENS COMMUNICATION: GENERAL READING OF CONSENT AGENDA READING OF DISCUSSION AGENDA CITIZENS COMMUNICATION: CONSENT AGENDA ACTION ON CONSENT AGENDA PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 1. Review of Proposed Agenda Items from the City Manager for February 12, 1998. 2. Review of Proposed Agenda Items from Council for February 12, 1998. 3. Discuss and identify consent and discussion agenda items for the February 5, 1998 Council meeting agenda. (Agenda for February 5, 1998 is attached and incorporated by reference.) Items pulled for discussion: items # 12, 13, 16, 17, 21, 22, 13, 24, 25, 26, 27, 38, 43 and 44. 4. Set Time Certain, if necessary, for agenda items on the February 5, 1998 Agenda. Items set for time certain: 24@ 8:00 p.m. BRIEFINGS 5. JOINT CITY/COUNTY INDIGENT CARE WORKTEAM - Report of Indigent Health Care Task Force. 6. 7. WATER/WASTEWATER MANAGEMENT AUDIT Presentation given by Maria Alicia Garcia, Randy Goss and Bob Reiner. CONCEPTS FOR WASTEWATER SERVICE PROVISION Presentation given by Randy Goss and Craig Bell. ITEMS CONTINUED FROM PREVIOUS MEETINGS 8. Approve a resolution authorizing the Report of the Consensus Building Group for the Robert E. Lee Road Relief Interceptor Planning Study, and authorize initiation of negotiations with the Cities of Rollingwood and West Lake Hills to develop interlocal agreements for wholesale wastewater service provisions and construction of facilities, in conformance with the terms of the report. (No fiscal impact.) [Reviewed by Environmental Board, Parks Board and Water and Wastewater Commission; Recommended by Resource Management Commission and Planning Commission.) Resolution No. 980204-8 approved Amendments by Councilmember Slusher to: 1. the commitment to use reclaimed water is critical to this City Council. Therefore, the proposed wastewater treatment plant to be used as a "water factory" is considered the cornerstone of the plan. It addresses both the wastewater needs of the study area and the City's need to promote water conservation; 2. Best practices for environmental protections should be the primary design criteria (rather than cost.); 3. On site wastewater systems should be fully evaluated; Amendment by Mayor Pro Tem Garcia to: 1. The recommendations made by the boards and commissions who reviewed the Report shall be given special emphasis; and 2. The water and Wastewater Utility will provide interim reports on the negotiations to the appropriate boards, commissions, and City Council. Once an agreement is reached, the City Manager will bring the agreement to the appropriate boards, commissions, and the citizens of Austin, and then to the City Council for final consideration on Mayor Pro Tem Garcia's motion, Mayor Watson's second, 7-0 vote. Water and Wastewater Utility 9. Approve a resolution authorizing execution of a twelve month service agreement with CULLUM PIPE SYSTEMS, INC., Dallas, Texas, for the rehabilitation of wastewater lines and manholes through a trenchless process for the Water and Wastewater Utility, in an amount not to exceed $2,369,558 with two twelve month extension options in an amount not to exceed $2,488,036 for the first option and $2,612,438 for the second option, for a total contract amount not to exceed $7,470,032. (Funding was included in the 1997-98 Capital budget of the Water and Wastewater Utility. Funding for the final five months and the extension options is contingent upon available funding in future budgets.) Low bid of four. 12.5% MBE, 26.45% WBE Subcontractor participation. [Recommended by Water and Wastewater Commission] Resolution No. 980204-9 approved on Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 7-0 vote. 10. Approve an ordinance authorizing annexation of an 18.84 acre tract by Travis County Water Control and Improvement District #10. (The City will gain water revenues from an increase in water sales to Travis County Water Control and Improvement District #10.) [Recommended by Water and Wastewater Commission] Ordinance No. 980204-A approved on Councilmember Lewis' motion, Mayor Pro Tem Garcia's second, 6-0 vote, Councilmember Spelman out of the room. 11. Approve a resolution authorizing Service Extension Request No. 1741 for water service for the Peterson Tract located outside the city limits of Austin. (No fiscal impact.) [Reviewed by Water and Wastewater Commission] 12. Postponed one week Approve a resolution authorizing Service Extension Request No. 1742 for wastewater service for the Peterson Tract located outside the city limits of Austin. (No fiscal impact.) [Reviewed by Water and Wastewater Commission] Postponed one week 13. Approve a resolution authorizing execution of a construction contract with MATOUS CONSTRUCTION COMPANY, INC., Temple, Texas, for construction of the Hornsby Bend Sludge Management Facility Interim Improvements (Contract No. 2), in the amount of $6,496,662 plus $400,000 to be used as a contingency fund for change orders, for a total contract amount not to exceed $6,896,662. (Funding is available in the 1991-92 and 1992-93 Capital Budgets of the Water and Wastewater Utility.) Single bid. 11.38% MBE, 4.59% WBE Subcontractor participation. (Recommended by Water and Wastewater Commission) Resolution No. 980204-13 approved 14. Approve a resolution authorizing Change Order No. 1 to the construction contract with EAGLE CONTRACTING CORPORATION, Keller, Texas, for improvements to the A.R. Davis Water Treatment Plant, in the amount of $53,631.27, for a total contract amount of $4,503,631.27. (Funding is available in the 1996-97 Capital Budget of the Water and Wastewater Utility.) 22.15% MBE, 0% WBE Subcontractor participation. (Recommended by Water and Wastewater Commission) Resolution No. 980204-14 approved Items 13 and 14 approved on Councilmember Lewis' motion, Mayor Pro Tem Garcia's second, 6-0 vote, Councilmember Spelman out of the room. 15. Approve a resolution authorizing execution of a construction contract with BRAUN & BUTLER, Austin, Texas, for completion of the Water and 16. Wastewater Utility's Addition and renovation of the South 1st Street Service Center, located at 3616 South First Street, in the amount of $2,879,000. (Funding was included in the 1993-94 Capital Budget of the Water and Wastewater Utility.) Single bid. 2.24% MBE, 2.14% WBE Subcontractor participation. (Recommended by Water and Wastewater Commission) Pulled from agenda Approve a resolution authorizing negotiation and execution of an Interlocal Agreement with Pflugerville and Northtown Municipal Utility District (MUD) to provide terms and conditions for temporary wholesale water and wastewater service from Pflugerville for a 69.68 acre tract within Northtown MUD owned by JADCO, INC.; authorizing an amendment to the Consent Agreement with Northtown MUD to provide a temporary exception from the wholesale service provisions to allow temporary wholesale service from Pflugerville for the JADCO tract only; and providing reciprocal terms for wastewater service from Austin and Northtown MUD to a 105.88 acre tract located southwest of Northtown MUD that cannot receive gravity wastewater service from Pflugerville at this time. (No fiscal impact.) [Reviewed by Water and Wastewater Commission] Resolution No. 980204-16 approved on Councilmember Lewis' motion, Mayor Pro Tem Garcia's second, 7-0 vote. 17. Approve a resolution authorizing negotiation and execution of a contract with MALCOLM PIRNIE, INC., Mahwah, New Jersey, to conduct Operations and Management Review (Phase II) of the Water and Wastewater Utility over a thirty-six month period and to increase the original contract amount by $300,000, for a total amount of $337,500. (Funding is included in the 1997-98 operating budget of the Water and Wastewater Utility.) Best proposal of six. No M/WBE Subcontracting opportunities were identified. (Recommended by Water and Wastewater Commission) Pulled from agenda Solid Waste Services 18. Set a public hearing to authorize fee increases proposed by current Solid Waste contractors serving newly annexed residents in the former Southland Oaks Municipal Utility District and the former Circle C Municipal Utility Districts. (Suggested date and time: February 12, 1998 at 6:30 p.m.) Approved on Councilmember Lewis' motion, Mayor Pro Tem Garcia's second, 6-0 vote, Councilmember Spelman out of the room. 4:30 P.M. - CITIZENS COMMUNICATION OPEN FORUM EXECUTIVE SESSION (No Public Discussion on These Items) The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matter specifically listed on this agenda. The City Council may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. ADJOURNED at 5:45 p.m. on Councilmember Slusher's motion, Councilmember Goodman's second, 7-0 vote. Approved on this the 12th day of February, 1998, the minutes of February 4, 1998, minutes for February 5, 1998 postponed on Mayor Pro Tem Garcia's motion, Councilmember Griffith's second, 6-0 vote, Councilmember Spelman off the dais.