TY OF AUSTIN FOUNDED 1939 Austin City Council MINUTES WORKSESSION WEDNESDAY, April 15, 1998 Mayor Watson called the meeting to order, Councilmembers Griffith and Spelman temporarily absent. BOARD AND COMMISSION REPORTS 1. ELECTRIC UTILITY COMMISSION-Teresa Reel, Chair Presentation given by Teresa Reel. 2. RESOURCE MANAGEMENT COMMISSION-Peter Pfeiffer, Chair Presentation given by Peter Pfeiffer. 3. MONTHLY AUSTIN ENERGY MANAGEMENT REPORT Presentation given by Milton Lee. 4. MBE/WBE ADVISORY COMMITTEE - ANNUAL REPORT Presentation given by Tim Warren, Camille Harman and Urcha Dunbar-Crespo. BRIEFINGS 5. MAY 5 BOND ELECTION Presentation given by Jim Smith, Randy Goss, Toby Futrell, Mike Heitz and Bob Hodge. 6. HOUSING: VOLUNTARY COMPLIANCE AGREEMENT (4:00 Time Certain) Presentation given by Joe Canales, Paul Hilgers and Jill McClure. 7. NEIGHBORHOOD PLANNING Presentation given by Roger Duncan and Carol Barrett. 8. NEW AIRPORT PARKING RFP (Councilmember Jackie Goodman) Presentation given by Charles Gates, Jim Stanclift, Janet Siebert, Ron Gentry, Joe Lessard, Fred Scott and Ken Cox. CITIZENS COMMUNICATION: GENERAL READING OF CONSENT AGENDA READING OF DISCUSSION AGENDA CITIZENS COMMUNICATION: CONSENT AGENDA ACTION ON CONSENT AGENDA PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 9. Review of Proposed Agenda Items from the City Manager for April 30, 1998. 10. Review of Proposed Agenda Items from Council for April 30, 1998. 11. Discuss and identify consent and discussion agenda items for the April 16, 1998 Council meeting agenda. (Agenda for April 16, 1998 is attached and incorporated by reference.) Items pulled for discussion: 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 30, 45, 46, 47, 48, 53, 54 and 55. ITEMS CONTINUED FROM PREVIOUS MEETINGS 12. Approve a resolution authorizing an amendment with TATEAUSTIN ADVERTISING AND PUBLIC RELATIONS, (WBE/FR), Austin, Texas, to provide advertising agency services for a twelve month period in an amount not to exceed $720,000 for a total contract amount not to exceed $750,000 with the option of two additional twelve month extension options in an amount not to exceed $500,000 per extension, for a total contract amount exceed $1,750,000. (Funding in the amount of $360,000 is available in the 1997-98 operating budget of Austin Energy.) 65.93% WBE Prime participation. 14.07% MBE, not to 18% WBE Subconsultant participation. Recommended by Electric Utility Commission] Postponed to May 13, 1998 Austin Energy 13. Amend Ordinance 970917-C to authorize the provision of certain electric products and services and the respective fees to be charged by Austin Energy. ($450,000 in estimated revenue was included in the 1997-98 operation and maintenance budget for six months as proposed in the Business Plan for Austin Energy.) [Recommended by Electric Utility Commission] Postponed to May 13, 1998 14. Approve a resolution authorizing execution of a contract with AUTOMATED VOICE AND DATA SOLUTIONS, (WBE/FR), Houston, Texas, for the purchase of hardware and software to upgrade the voice mail system at Austin Energy, in an amount not to exceed $77,852. (Funding was included in the 1997-98 operating budget of Austin Energy.) Sole source. 100% WBE Prime participation. No M/WBE Subcontracting opportunities were identified. [Recommended by Electric Utility Commission] Resolution No. 980415-14 approved on Councilmember Goodman's motion, Mayor Pro Tem Garcia's second, 7-0 vote. 15. Approve a resolution authorizing execution of a contract with TECHLINE, INC., Austin, Texas, for the purchase of deadbreak elbows used to connect network transformers to conductors, in the amount of $46,170. (Funding was included in the 1997-98 operating budget of Austin Energy.) Low bid of four meeting specifications. No M/WBE Subcontracting opportunities were identified. [Recommended by Electric Utility Commission] Resolution No. 980415-15 approved 16. Approve a resolution authorizing execution of a twelve month contract with ESPEY, HUSTON & ASSOCIATES, Austin, Texas; HUTHER & ASSOCIATES, Carrollton, Texas; and BIO-AQUATIC TESTING, INC., Carrollton, Texas, to provide for toxicity testing of the City's various wastewater discharges and receiving streams, in an amount not to exceed $102,100 with three twelve month extension options in an amount not to exceed $102,100 in any twelve month period, for a total contract amount not to exceed $408,400 per vendor, and total contract amounts not to exceed $408,400. (Funding in the amount of $17,016 was included in the 1997-98 operating budget of the Water and Wastewater Utility; $17,016 was included in the 1997-98 operating budget of Austin Energy. Funding for the remainder of the contract and the extension options is contingent upon available funding in future budgets.) Best proposal of five. No M/WBE Subcontracting opportunities were identified. [Recommended by Electric Utility Commission] Resolution No. 980415-16 approved Items 15 and 16 approved on Mayor Pro Tem Garcia's motion Councilmember Griffith's second, 7-0 vote. 17. Approve a resolution authorizing negotiation and execution of a twelve month contract with ARMSTRONG LAING GROUP, Atlanta, Georgia, to purchase a activity based costing and management system to provide software training and build a cost model necessary to manage performance, cost and quality of service to Austin Energy customers, in an amount not to exceed $150,000 with options for maintenance support for three years in an amount not to exceed $30,000 per annum, for a total contract amount not to exceed $240,000. (Funding was included in the 1997-98 Capital budget of Austin Energy. Funding in the amount of $12,500 is available in the 1997-98 Operation and Maintenance Budget of Austin Energy. Funding for the remaining of the maintenance contract and the extension options is contingent upon available funding in future budgets.) Best proposal of three. [Recommended by Electric Utility Commission] Resolution No. 980415-17 approved on Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 7-0 vote. 18. Approve a resolution authorizing Amendment No. 1 to the contract with F& W CONTRACTORS, INC., Floresville, Texas, for the upgrading and lighting for the Anderson High School ball field and track facility in the amount of $80,000, for a total contract amount of $1,670,390. (Funding was included in the 1997-98 Capital budget of Austin Energy.) [Recommended by Electric Utility Commission] Resolution No. 980415-18 approved Planning, Environmental, and Conservation Services 19. Approve a resolution authorizing the issuance of a Letter of Intent and a rebate to APPLIED MATERIALS BUILDING 36, located at 10801 Giles Lane, for the installation of premium efficiency water-cooled centrifugal chillers, an interior fluorescent lighting system, and variable frequency drives for electric motors, in the amount of $46,782.83. (Installation of this equipment will save an estimated 407 kW at a cost of $114.90 per kilowatt saved. The comparable cost of a gas turbine is $1,239 per kW, including fuel operation and maintenance.) (Funding in the amount of $46,782.83 is available in the 1997-98 Operating Budget of the Conservation Rebates and Incentives Fund.) [Recommended by Resource Management Commission] Resolution No. 980415-19 approved Items 18 and 19 approved on Mayor Pro Tem Garcia's motion, Councilmember Griffith's second, 7-0 vote. EXECUTIVE SESSION (No Public Discussion on These Items) The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The City Council may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. Staff Briefing - Section - 551.075 20. Staff briefing to discuss Deregulation in the Electric Utility Industry. Postponed 4:30 Ρ.Μ. - CITIZENS COMMUNICATION OPEN FORUM ADJOURNED at 6:25 p.m. Approved on this the 7th day of May 1998 minutes for Worksession of March 25, 1998, April 15, 1998; April 29, 1998; and Regular Meeting of April 16, 1998. Minutes for Regular Meeting of April 30, 1998 and Special Called Meeting April 22, 1998, postponed on Councilmember Spelman's motion, Councilmember Slusher's second, 6-0 vote, Mayor Watson absent. Austin City Connection Source: City of Austin Modified: Wed May 13 19:47:46 1998