TY OF AUSTIN FOUNDED 1839 Austin City Council MINUTES NOTICE OF MEETING WORKSESSION WEDNESDAY, June 10, 1998 Mayor Watson called the meeting to order Councilmember Spelman temporarily absent. BOARD AND COMMISSION REPORTS 1. ELECTRIC UTILITY COMMISSION – Teresa Reel, Chair 2. 3. RESOURCE MANAGEMENT COMMISSION – Peter Pfeiffer, Chair Presentation given by Peter Pfeiffer. MONTHLY AUSTIN ENERGY MANAGEMENT REPORT Presentation given by Milton Lee. BRIEFINGS 4. 24-HOUR AUTOMATED CITY OF AUSTIN SERVICE LINE Presentation given by Michelle Gonzales and Terri Carol. 5. SOLID WASTE LANDFILL (Councilmember Daryl Slusher, Mayor Pro Tem Gus Garcia and Councilmember Jackie Goodman) Presentation given by Willie Rhodes and Joe Word. CITIZEN'S COMMUNICATION: GENERAL1 6. Gus Pena READING OF CONSENT AGENDA READING OF DISCUSSION AGENDA CITIZEN'S COMMUNICATION: CONSENT AGENDA ACTION ON CONSENT AGENDA PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 7. Review of Proposed Agenda Items from the City Manager for June 25, 1998. 8. Review of Proposed Agenda Items from Council for June 25, 1998. 9. Discuss and identify consent and discussion agenda items for the June 11, 1998 Council meeting agenda. (Agenda for June 11, 1998 is attached and incorporated by reference.) Items pulled for discussion: #'s 10, 11, 38 and 45. 10. Set Time certain, if necessary, for agenda items on the June 11, 1998 Agenda. Items set for time certain: #31 @ 5:00 p.m. Austin Energy 11. 12. Approve a resolution authorizing execution of a contract with BURNUP & SIMS OF TEXAS, Austin, Texas, for construction of the Garfield Substation foundation additions, in the amount of $140,357.80. (Funding was included in the 1997-98 Capital budget of the Austin Energy Department.) Low bid of four. 26.04% MBE, 6.71% WBE Subcontractor participation. [Recommended by Electric Utility Commission] Resolution No. 980610-11 approved Approve a resolution authorizing execution of a second six-month extension of an agreement with LCRA for the provision of water to the City at the Fayette Power Project in an amount not to exceed $550,000. (Funding in the amount of $275,000 was included in the 1997-98 operating budget of the Austin Energy Department. Funding for the remaining three months and extension options is contingent upon available funding in future budgets.) [Recommended by Electric Utility Commission] Resolution No. 980610-12 approved Items 11 and 12 approved on May Pro Tem Garcia's motion, Councilmember Spelman's second, 7-0 vote. 13. Approve a resolution authorizing execution of a twelve month service agreement with SPOTLESS CLEANING, INC., (MBE/MH), Austin, Texas, to provide janitorial services at the following locations: Town Lake Center, Holly Power Plant, Energy Control Center, Kramer Lane and St. Elmo Service Centers and the Holly Street Chemistry Lab, in an amount not to exceed $165,600 with four twelve month extension options in an amount not to exceed $165,600 per extension, for a total contract amount not to exceed $828,000. (Funding in the amount of $41,400 was included in the 1997-98 Operating budget of the Electric Utility Department. Funding for the remaining nine months and the extension options is contingent upon available funding in future budgets.) Low bid of three. 100% MBE Prime participation. No M/WBE Subcontracting opportunities were identified. [Recommended by Electric Utility Commission] Resolution No. 980610-13 approved for one-year contract only; directed staff to compare with in-house janitor services on Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 7-0 vote. 14. Approve a resolution authorizing execution of a contract with SOUTHWEST ELECTRIC COMPANY, Houston, Texas, to upgrade and recondition a Federal Pacific 138 kV transformer at the Patton Lane substation, in the amount of $334,064. (Funding was included in the 1997-98 Capital budget of the Electric Utility Department.) Low bid of three. No M/WBE Subcontracting opportunities were identified. [Recommended by Electric Utility Commission] Resolution No. 980610-14 approved on Councilmember Slusher's motion, Councilmember Spelman's second, 7-0 vote. 15. Approve a resolution authorizing negotiation and execution of a contract with SIEMENS COMMUNICATION SYSTEMS, INC., Austin, Texas, to provide and install a customer call center system, training and warranty for the Electric Utility Customer Service Division, in an amount not to exceed $1,165,488 and four twelve month maintenance extension options in an annual amount not to exceed $115,616 per extension, for a total contract amount not to exceed $1,627,952. (Funding is available in the 1997-98 Capital budget of the Electric Utility Department. Funding for the extension options is contingent upon available funding in future budgets.) Best proposal of four. No M/WBE Subcontracting opportunities were identified. [Recommended by Electric Utility Commission and Council Committee for Telecommunications Infrastructure] Resolution No. 980610-15 approved on Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 7-0 vote. 16. Approve a resolution authorizing execution of a contract with LONGHORN INTERNATIONAL EQUIPMENT, INC., Austin, Texas, for the purchase of one heavy duty cab/chassis to be used in the installation of equipment and repairs to overhead power lines, in the amount of $51,977. (Funding was included in the 1997-98 Capital budget of the Electric Utility Department.) Low bid of three. No M/WBE Subcontracting opportunities were identified. [Recommended by Electric Utility Commission] Resolution No. 980610-16 approved on Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 7-0 vote. 4:30 P.M. - CITIZENS COMMUNICATION OPEN FORUM EXECUTIVE SESSION (No Public Discussion on These Items) Executive session held at 1:20. p.m. to 3:10 p.m. The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matter specifically listed on this agenda. The City Council may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. Private Consultation with Attorney – Section 551.071 17. Discuss settlement of claims of the Lower Colorado River Authority and the City of Austin against Union Pacific Railroad Company related to rail service to the Fayette Power Project. ADJOURNED at 5:00 p.m. on Councilmember Griffith's motion, Councilmember Slusher's second, 7-0 vote. Approved on this the 25th day of June, 1998 on Mayor Pro Tem Garcia's motion, Councilmember Goodman's second, 4-0 vote, Councilmembers Griffith and Lewis off the dais, Councilmember Spelman absent.