TY OF AUSTIN FOUNDED 1839 Austin City Council MINUTES NOTICE OF MEETING WORKSESSION WEDNESDAY, July 22, 1998 Mayor Watson called the meeting to order, noting the temporary absence of Councilmembers Griffith, Slusher and Spelman. BOARD AND COMMISSION REPORTS 1. HUMAN RIGHTS COMMISSION - Rich Bailey - Status Report 2. Presentation given by Rich Bailey and Marcos Salinas. ENVIRONMENTAL JUSTICE TASK FORCE REPORT - Susana Almanza, Chair (Mayor Pro Tem Gus Garcia and Councilmember Jackie Goodman) Postponed BRIEFINGS 3. COMMERCIAL AND MULTI-FAMILY RECYCLING Presentation given by Willie Rhodes. TRANSPORTATION ISSUES UPDATE 4. a. b. Lamar Boulevard Bicycle/Pedestrian Bridge Lamar Boulevard Channel at 5th/6th Streets C. Update on other Council Transportation Initiatives Presentation given by Peter Reick, Gerard Kinney, Dave Gerrard and Richard Kroger CITIZEN'S COMMUNICATION: GENERAL READING OF CONSENT AGENDA READING OF DISCUSSION AGENDA CITIZEN'S COMMUNICATION: CONSENT AGENDA ACTION ON CONSENT AGENDA PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 5. Review of Proposed Agenda Items from the City Manager for July 30, 1998. 6. Review of Proposed Agenda Items from Council for July 30, 1998. 7. Discuss and identify consent and discussion agenda items for the July 23, 1998 Council meeting agenda. (Agenda for July 23, 1998 is attached and incorporated by reference.) Items pulled for discussion: #'s 12, 13, 14, 15, 17, 19, 20, 24, 25 and 29. 8. Set Time Certain, if necessary, for agenda items on the July 23, 1998 Agenda. Item 81 set for time certain at 3:00 p.m. ITEMS CONTINUED FROM PREVIOUS MEETINGS 9. 10. Approve a resolution authorizing execution of a twelve month supply agreement with WAUKESHA ELECTRIC SYSTEMS, Goldsboro, North Carolina, for the purchase of power transformers, in an amount not to exceed $5,215,529 with three twelve month extension options in an amount not to exceed $5,215,529 per extension, for a total contract amount not to exceed $20,862,116. (Funding in the amount of $1,303,881 was included in the 1997-98 Capital budget of Austin Energy. Funding for the remainder of the contract and the extension options is contingent upon available funding in future budgets.) Low responsive bid of nine. No M/WBE Subcontracting opportunities were identified. [Recommended by Electric Utility Commission] Resolution No. 980722-9 approved on Councilmember Griffith's motion, Councilmember Lewis' second, 6-0 vote, Mayor Watson absent. Approve a resolution authorizing execution of twenty-four month service agreements for utility line clearance, tree pruning and right-of-way maintenance with DAVEY TREE SURGERY COMPANY, Livermore, California, 14.1% MBE, 15% WBE Subcontractor participation, in an amount not to exceed $18,173,812; and ASPLUNDH TREE EXPERT COMPANY, Corpus Christi, Texas, 14.1% MBE, 15.02% WBE Subcontractor participation, in an amount not to exceed $18,173,812, for total contract amounts of both contracts not to exceed $18,173,812, with three twelve month extension options in an amount not to exceed $9,086,906 per extension for each contractor and for both agreements, for a total amount not to exceed $45,396,835 for each contractor and for both agreements. (Funding in the amount of $1,033,333 was included in the 1997-98 operating budget of the Electric Utility Department; $5,773,812 was included in the 1997-98 Capital budget of the Electric Utility Department. Funding for the remainder of the contract and the extension options is contingent upon available funding.) Low bids of four. [Recommended by Electric Utility Commission] Resolution No. 980722-10 approved on Councilmember Slusher's motion, Councilmember Spelman's second, 4-0-1 vote, Councilmember Lewis "ABSTAINING", Councilmember Griffith temporarily absent, Mayor Watson absent. Austin Energy 11. 12. Approve a resolution to appoint W. Scott McCollough as Consumer Advocate to represent residential and small commercial ratepayers in the electric rate setting process, in an amount not to exceed $10,000. (Funding is available in the 1997-98 Operating budget for Austin Energy.) Resolution No. 980722-11 approved Approve a resolution adopting a public hearing process for modifying the current electric rates and tariffs of the City of Austin. (No fiscal impact.) Resolution No. 980722-12 approved Aviation 13. Items 11 and 12 approved on Councilmember Griffith's motion, Councilmember Lewis' second, 6-0 vote, Mayor Watson absent. 14. Approve a resolution authorizing execution of a contract with CHASCO CONTRACTING, Round Rock, Texas, for construction of the Ground Transportation Staging Area Project at AustinBergstrom International Airport, in the amount of $1,264,000, plus a contingency fund of $126,400, for a total contract amount not to exceed $1,390,400. (Funding was included in the 1997-98 amended Capital budget of the Aviation Department.) Low bid of three. 25.10% DBE participation: 9.44% MBE, 15.66% WBE Subcontractor participation. [Recommended by Airport Advisory Board] Resolution No. 980722-13 approved on Councilmember slusher's motion, Councilmember Spelman's second, 6-0 vote, Mayor Watson absent. Approve a resolution authorizing the execution of a contract with ASCOM TRINDEL CORPORATION, Norcross, Georgia, for the installation and maintenance of the Public Parking Revenue Control System at Austin-Bergstrom International Airport, in the amount of $1,833,730 plus a contingency fund of $183,373, for a total contract amount of $2,017,103 for the construction portion of the project and the initial year of system maintenance under warranty, with four optional additional years of maintenance service at the following annual fees: Year two $197,121, Year three $205,006, Year four $213,206, and Year five $221,735. The total maintenance service costs for four years will be $837,068, for a total amount of project (including installation with one year of warranty maintenance) and four additional years maintenance cost not to exceed $2,854,171. (Funding is included in the 1997-98 amended Capital budget of the Aviation Department. Funding in the amount of $837,068 for extended maintenance will be included in the Aviation Department operating budget in future years for services provided in the option years of the agreement.) Low bid of two. 14% DBE participation: 14% MBE, 0% WBE Subcontractor participation. [Recommended by Airport Advisory Board] Postponed 15. Approve a resolution authorizing execution of a contract with D & C FENCE COMPANY, INC., Corpus Christi, Texas, for the Construction of the Security Fencing-Central project at AustinBergstrom International Airport, in the amount of $107,499.80 plus a contingency fund of $10,750.20, for a total of $118,250. (Funding was included in the 1997-98 Amended Capital budget of the Aviation Department.) Low bid of four. 42% DBE participation: 42% MBE, 0% WBE Subcontractor participation. [Recommended by Airport Advisory Board] Resolution No. 980722-15 approved Items 14 and 15 approved on Councilmember Griffith's motion, Councilmember Lewis' second, 6-0 vote, Mayor Watson absent. 16. Approve a resolution authorizing execution of a contract with CONSTRUCTION RENT-A-FENCE, Thrall, Texas, for the Construction of the Security Fencing East project at Austin-Bergstrom International Airport, in the amount of $220,994 plus a contingency fund of $22,099.00, for a total contract amount of $243,093. (Funding was included in the 1997-98 Amended Capital budget of the Aviation Department.) Low bid of four. No M/WBE Subcontracting opportunities were identified. [Recommended by Airport Advisory Board] Resolution No. 980722-16 approved on Councilmember Slusher's motion, Councilmember Griffith's second, 4-0 vote, Mayor Pro Tem Garcia and Councilmember Spelman 17. temporarily absent, Mayor Watson absent. Approve a resolution authorizing additional funding for the Interlocal Agreement with Texas Department of Transportation for improvements to State Highway 71 at the intersection of Presidential Boulevard, in the amount of $300,000, for a total amount not to exceed $1,000,000. (Funding was included in the 1997-98 Capital budget of the Aviation Department.) [Recommended by Airport Advisory Board] Resolution No. 980722-17 approved on Councilmember Slusher's motion, Councilmember Spelman's second, 5-0 vote, Councilmember Griffith temporarily absent, Mayor Watson absent. Convention Center 18. Approve a resolution authorizing execution of a contract with DIGICON TECHNOLOGIES, Austin, Texas, for the purchase of data communication equipment to upgrade the Convention Center's Local Area Network (LAN), in the amount of $38,105 and post warranty maintenance in the amount of $4,253, for a total contract amount of $42,358. (Funding was included in the 1997-98 Operating budget of the Austin Convention Center.) Low bid of nine. No M/WBE Subcontracting opportunities were identified. Resolution No. 980722-18 Watershed Protection 19. Approve a resolution authorizing execution of a construction contract with AUSTIN FILTER SYSTEMS, INC., Austin, Texas, for construction of the Upper Shoal Creek Water Quality Retrofit and Detention Improvements (Phase 1), in the amount of $1,347,978.65 plus $135,000 to be used as a contingency fund for change orders, for a total contract amount not to exceed $1,482,978.65. (Funding is available in the 1997-98 Amended Capital budget of the Watershed Protection Department.) Low bid of five. 24.23% MBE, 10.49% WBE Subcontractor participation. [Recommended by Environmental Board] Resolution No. 980722-19 approved Items 18 and 19 approved on Councilmember Griffith' motion, Councilmember Lewis' second, 6-0 vote, Mayor Watson absent. 20. Approve a resolution authorizing negotiation and execution of a professional services agreement with ESPEY, HUSTON & ASSOCIATES, INC., Austin, Texas, for the Crystal Brook Flood Control Project, in an amount not to exceed $485,000. (Funding was included in the 1997-98 Amended Capital budget of the Watershed Protection Department.) Best qualification statement of seven. 8.6% MBE, 18.2% WBE Subconsultant participation. (Recommended by Environmental Board) Resolution No. 980722-20 approved substitute motion by Councilmember Slusher to authorize negotiation and execution of a professional services agreement with Raymand Chan and Associates, Councilmember Goodman's second, 4-1 vote, Councilmember Spelman voting "NO", Councilmember Griffith temporarily absent, Mayor Watson absent. 21. Approve a resolution authorizing fee simple acquisition of Lot 8, Block C, of Lakeside of University Hills, locally known as 3308 Lakeside Drive, Austin, Texas, from LUCILLE K. MACHOTKA AND SAM V. MACHOTKA for the Little Walnut Creek Erosion Control Project #7 Lakeside Project, in the amount of $66,079. (Funding was included in the 1995-96 Amended Capital budget of the Watershed Protection Department.) Resolution No. 980722-21 approved on Councilmember Lewis' motion, Councilmember Slusher's second, 4-0 vote, Mayor Pro Tem Garcia and Councilmember Spelman temporarily absent, Mayor Watson absent. Planning, Environmental and Conservation Services 22. Approve resolution authorizing execution of agreements with: 1) AUSTIN REFRIGERATION, INC., Austin, Texas, for the purchase of air conditioning equipment and related installation and maintenance services, in the amount of $44,794; and a five year revenue generating agreement with THE BLINDMAKER, INC., Austin, Texas, for the sale of energy-efficient air conditioning equipment and associated engineering, project management, and maintenance services through the Austin Energy Services performance contracting program, in the amount of $67,354. (Funding in the amount of $43,514 was included in the 1997-98 Operating budget of the Performance Contracting Fund. Funding for the remainder of the contract is contingent upon available funding in future budgets.) Pulled from the agenda 23. Approve a resolution authorizing an amendment to the Interlocal Agreement among the cities of Austin, Corpus Christi, and the San Antonio Water System to fulfill the terms of a grant awarded to the City by the Texas Water Development Board in 1996 to determine the price elasticity of 24. demand for water after implementation of block rate structures in Texas to extend the termination date until December 31 1998. (No fiscal impact.) Resolution No. 980722-23 approved Consider a resolution authorizing the release of approximately 98 acres of the City's Extra Territorial Jurisdiction to the City of Jonestown, conditioned on the release of the subject acreage from a former Water Quality Protection Zone. Resolution No. 980722-24 approved Items 22 through 24 approved on Councilmember Griffith's motion, Councilmember Lewis' second, 6-0 vote, Mayor Watson absent. EXECUTIVE SESSION (No Public Discussion on These Items) Executive session held at 1:39 p.m. to 2:48 p.m. The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matter specifically listed on this agenda. The City Council may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. Private Consultation with Attorney - Section 551.071 25. Discuss Ira and Charmaine Bedford, et al v. The City of Austin, et al, Cause No. A-97-CV-094-SS, United States District Court for Western District of Texas (Cedar Avenue). 26. Discuss release of approximately 98 acres of the City's Extra-territorial jurisdiction to the City of Jonestown. ADJOURNED at 6:40 p.m. on Councilmember Spelman's motion, Councilmember Griffith's second, 4-0 vote, Mayor Watson, Councilmembers Lewis and Spelman absent. Approved on this the 6th day of August, 1998 on Councilmember Lewis' motion, Mayor Pro Tem Garcia's second, 5-0 vote, Councilmembers Griffith and Spelman temporarily absent.