TY OF AUSTIN FOUNDED 1839 Austin City Council MINUTES WORKSESSION WEDNESDAY, August 12, 1998 Mayor Watson called the meeting to order, noting the temporary absence of Mayor Pro Tem Garcia. BRIEFINGS 1998-99 OPERATING AND CAPITAL BUDGETS: 1. TRANSPORTATION INITIATIVE 2. MAINTENANCE INITIATIVE 3. 4. 5. ANNEXATION PROGRAM INITIATIVE Public Works and Transportation Capital Budget Presentation given by Betty Dunkerley, Charles Curry, Roger Duncan, Peter Reick, Luther Polnau and Assistant Chief Mike McDonald. ITEMS CONTINUED FROM PREVIOUS MEETINGS 6. Approve a resolution authorizing specific conditions to develop Interlocal Agreements with the Cities of Rollingwood and West Lake Hills for the provision of wholesale wastewater service. (Projected capital costs to the City for projects dependent on wholesale wastewater service agreements with Rollingwood and West Lake Hills are $2,930,000, if the agreements are consistent with Option 3. There are no projected City capital costs associated with Option 4 that would not be present without the agreements. Options 3 and 4 are concepts concerning how wastewater service could be extended and the nature of the facilities built. Funding has been proposed for inclusion in the September 25, 1998 bond election.) [Recommended by Environmental Board; Not recommended by Resource Management Commission; Reviewed by Water and Wastewater Commission; Not recommended by Parks Board and Planning Commission] (Time Certain – 1:30 p.m.) Resolution No. 980812-6 approved motion to adopt Option 4, providing there is no cost to city of Austin, and that those who are connecting to the system would bear all costs including the cost of connecting to liftstations and other improvements by Councilmember Lewis Friendly amendment by Councilmember Griffith to continue conversations and negotiations with West Lake Hills to be brought back at a later date with the clear intent of having a good relationship, Friendly amendment by Councilmember Slusher to require that all lift stations have a back-up power supply; and require that all lift station force mains be constructed of double-walled pipe, or that other protective measures of equal or better effectiveness for leak prevention be used, also adding the following: 1. 2. Promote the participation of its citizens in the water conservation programs offered by the City of Austin with bill stuffers (4-times/year minimum) and advertising. Adopt an incentive plan for low-flush toilet retrofits that will include City of Austin rebates plus matching rebates by the Cities of Rollingwood and West Lake Hills. (would currently add $60 per toilet, for a total rebate of $120) 3. Send letters to high volume water users offering irrigation audits. 4. Review their landscaping ordinances to promote water conservation, with the consideration of recommendations by City of Austin Water Conservation Office. 5. Adopt an ordinance requiring separate water meters for commercial irrigation where feasible. 6. Adopt a conservation water rate ordinance that is effective in promoting water conservation, and in consultation with the City of Austin Water Conservation Office. (affects Rollingwood - West Lake Hills is served by WCID #10, which sets the water rates and has a stringent conservation rate.) 7. Provide a rebate for purchasing horizontal axis-washing machines that matches Austin's water rebate. (Now set at $50) 8. All ordinances and programs to be adopted by Rollingwood and West Lake Hills (toilet retrofits, emergency and peak day water management, conservation water rate, horizontal axis washing machines, separate water meters for commercial irrigation, etc.) must be adopted prior to the start of construction of the facilities connecting to Austin's wastewater system. 9. If either Rollingwood or West Lake Hills fails to comply with all of the terms of the agreement with respect to adopting and imposing water conservation measures in ways that are substantial and material, Austin may impose on that City a monthly wastewater surcharge equal to 25% of the rate determined by cost of service methodology, for as long as that City remains out of compliance, on the condition that the City be given 120 days notice and opportunity to cure the situation. The clause in the agreements providing for mandatory mediation to resolve conflicts will specifically apply to this provision, with the request that in developing the interlocal agreement that there be in the interlocal agreement conservation measures and for illustrative purposes only the types of items listed above be equal or better to be utilized, but not limited to these, 7. Motion to go with option 4 providing that there is no cost the City of Austin for connections. The cost of which will be born entirely by those connecting including the cost of lift stations and other improvements. For purposes of developing an interlocal agreement it will be limited to the City of Rollingwood with continued negotiations occurring simultaneously and parallel with the City of West Lake Hills to be brought back to the Council of the City of Austin with the intent that when it is brought back that the City of Austin will be able to work out a mutual beneficial relationship that would lead to a contractual arrangement with the City of West Lake Hills for the provision of wholesale wastewater service. In addition the specific items that we are asking to be discussed in this interlocal agreement with the City of Rollingwood and in the negotiations leading up to a potential contractual relationship with the provision of wholesale wastewater services for the City of West Lake Hills we would ask that there be a requirement that all lift stations above the minimum size have a backup power supply and require that all lift station force mains be constructed of double walled pipe or other protective measures of equal or better effectiveness for leak prevention be used and we would seek a water conservation program as part of the interlocal agreement for the potential future contract with the City of West Lake Hills for vision of wholesale wastewater service that would have for the illustrative purposes only and not limited to the list of items mentioned in subpart "N" in the letter from Randy Goss dated August 6th, to the Mayor and Council with the goal of this conservation program being able to provide conservation measures of equal or better effectiveness for conservation as mentioned in item "N", Councilmember Goodman's second, 6-0 vote, Mayor Pro Tem Garcia absent. Approve an Ordinance ordering an election on September 26, 1998 to authorize the issuance of Revenue Bonds and General Obligation Bonds. Motion by Councilmember Spelman to hold a bond election on a uniform election date in November, with due cooperation and provisions of election judges and places. That items to be specified listed in the September 1998 proposed Bond Election memo and to repeal Ordinance No. 980806-G, Motion to change date of election to September 27, 1998 by Councilmember Griffith, Councilmember Goodman's second, 2-4 vote, Mayor Watson, Councilmembers Lewis, Slusher and Spelman voting "NO", Mayor Pro Tem Garcia absent. Motion to call an election of the City of Austin on November 3, 1998 to authorize issuance of revenue bonds and general obligations bonds in accordance with the election code. That we will work in cooperation with Travis County and Williamson County for setting of precinct locations and judges and that there will be a repeal of Ordinance No. 980806-G, Motion to table items 7 and 8 by Councilmember Griffith, Councilmember Slusher's second, 5-0 vote, Mayor Watson out of the room, Mayor Pro Tem Garcia absent. Motion to postpone date of election and to vote only on the ordinance, resolution and ballot language by Councilmember Spelman, Councilmember Slusher's second, 6-0 vote, Mayor Pro Tem Garcia absent. 8. 9. Ordinance No. 980812-A approved Approve a resolution authorizing the scheduling of future projects to be funded from cash flow. Resolution No. 980812-8 approved on Councilmember Spelman's motion, Councilmember Slusher's second, 6-0 vote, mayor Pro Tem Garcia absent. Approve resolution authorizing the 1998-99 proposed General Obligation Debt Sale as required by the City of Austin Financial Policies for General Obligation Debt. ($13,430,000 in Public Improvement Bonds, $22,770,000 in Certificates of Obligation and $14,975,000 in Public Property Finance Contractual Obligations.) Resolution No. 980812-9 approved 10. Approve a resolution to authorize and direct publication of an Official Note of Intention to issue $22,770,000 City of Austin, Texas, Certificates of Obligation, Series 1998. (No fiscal impact.) Resolution No. 980812-10 approved Items 9 and 10 approved on Councilmember Griffith's motion, Councilmember Goodman's second, 5-0 vote, Mayor Watson out of the room, Mayor Pro Tem Garcia absent. CITIZEN'S COMMUNICATION: GENERAL 11. Leonard Lyons, to discuss RFP process. READING OF CONSENT AGENDA READING OF DISCUSSION AGENDA CITIZEN'S COMMUNICATION: CONSENT AGENDA ACTION ON CONSENT AGENDA PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 12. Review of Proposed Agenda Items from the City Manager for August 20, 1998. 13. Review of Proposed Agenda Items from Council for August 20, 1998. 14. Discuss and identify consent and discussion agenda items for the August 13, 1998 Council meeting agenda. (Agenda for August 13, 1998 is attached and incorporated by reference.) Items pulled for discussion: Items #'s 11, 15, 17, 18, 31, 35, 36, 55, 57 and 59. 15. Set Time Certain, if necessary, for agenda items on the August 13, 1998 Agenda. Items set for time certain: Items #'s 12 @ 5:30 p.m., 13 & 14 @ 3:00 p.m. EXECUTIVE SESSION (No Public Discussion on These Items) The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matter specifically listed on this agenda. The City Council may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. ADJOURNED at 7:15 p.m. on Councilmember Slusher's motion, Councilmember Lewis' second, 60 vote, Mayor Pro Tem Garcia absent. Approved on this the 26th day of August, 1998 on Councilmember Spelman's motion, Councilmember Slusher's second, 4-0-1 vote, Mayor Pro Tem Garcia abstaining, Councilmember Griffith off the dais, Councilmember Griffith absent.