Y OF AUSTIN FOUNDED 1839 Austin City Council MINUTES WORKSESSION WEDNESDAY, September 30, 1998 Mayor Watson called the meeting to order noting the temporarily absence of Councilmembers Spelman and Griffith CITIZEN'S COMMUNICATION: GENERAL 1. Mike Alexander, to discuss noise ordinance. 2. Joe Quintero BRIEFINGS 3. STAFF ANALYSIS OF FLOOD PLAIN TASK FORCE REPORT Presentation given by Mike Heitz, George Oswald and Ann Minor. 4. GOGGIO UPDATE Presentation given by Ken Peters and David Lurie. READING OF CONSENT AGENDA READING OF DISCUSSION AGENDA CITIZEN'S COMMUNICATION: CONSENT AGENDA ACTION ON CONSENT AGENDA PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 5. Review of Proposed Agenda Items from the City Manager for October 8, 1998. 6. Review of Proposed Agenda Items from Council for October 8, 1998. 7. Discuss and identify consent and discussion agenda items for the October 1, 1998 Council meeting agenda. (Agenda for October 1, 1998 is attached and incorporated by reference.) Items pulled for discussion: Item #'s 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 30 and 49. Items on consent agenda: Item #'s 13, 15, 16, 18, 19, 23, 24, 25, 26, 27, 28, 29, 31, 32, 33, 34, 39, 44, 46, 47, 48, 50 and 68. 8. Set Time Certain, if necessary, for agenda items on the October 1, 1998 Agenda. Items set for time certain: Item #'s 49 @ 3:00 p.m., 35 @ 3:30 p.m., 51-56 @ 4:30 p.m. and 57 @ 6:00 p.m. Police 9. Amend Ordinance 970915-A, amending the 1997-98 Capital budget of the Financial Services Department, by transferring $708,590 from the 1998 Capital Contingency Project to the Police Department and amending the 1997-98 Capital budget of the Police Department by increasing transfers in by $708,590 to provide additional funding for the 911 Space Improvements Project. (Recommended by Planning Commission) [Related to Item 10] Ordinance No. 980930-1 approved 10. Approve a resolution authorizing execution of a construction contract with THE BARR COMPANY (MBE/FH), Austin, Texas, for remodeling the Police Department's 9-1-1, EMS, Fire and Police Dispatch areas, located at 715 East 7th Street, in the amount of $834,000 plus $83,400 to be used as a contingency fund for change orders, for a total contract amount not to exceed $917,400. (Funding is available in the 1997-98 Amended Capital budget of the Police Department.) Low responsive bid of two. 26.36% MBE Prime participation. 2.42% MBE, 16.28% WBE Subcontractor participation. (Related to Item 9) Resolution No. 980930-10 approved on Mayor Pro Tem Garcia's motion, Councilmember Lewis' second, 5-0 vote, Councilmembers Spelman and Griffith temporarily absent. Motion to reconsider on Councilmember Spelman's motion, Mayor Pro Tem Garcia's second, 5-0 vote, Councilmembers Goodman and Griffith out of the room. Items 9 and 10 approved on Councilmember Spelman's motion, Councilmember Slusher's second, 7-0 vote. 11. Approve a resolution authorizing application for and acceptance of $307,084 in grant funding from the State of Texas, Office of the Governor, Criminal Justice Division, Juvenile Accountability Incentive Block Grant program, to establish a Juvenile Attention Center for youth who have committed Class C criminal offenses. (A City match is required in the amount of $34,120; $17,060 is available in the 1998-99 Operating budget of the Health and Human Services Department and $17,060 is available in the 1998-99 Operating budget of the Parks and Recreation Department.) Resolution No. 980930-11 approved with an amendment by Councilmember Goodman to have Municipal Court part of the development and make up of the Urban League, Councilmember Slusher's second, 7-0 vote. 12. Approve an ordinance authorizing acceptance of $190,036 in supplemental grant funding from the U.S. Department of Justice, Office of Community Oriented Policing Services, COPS MORE Program, to continue funding 10 call takers in the Police Department to take crime reports by telephone; amend Ordinance 970917-A, the 1997-98 Operating budget, amending the Police Department Special Revenue Fund by increasing grant funding and grant expenditures by $190,036. (A City match is not required.) Ordinance No. 980930-A approved Parks and Recreation 13. Approve an ordinance to ratify the acceptance of $5,488 in additional grant funds from the National Senior Citizens Education and Research Center, Inc., and amend Ordinance 970917-A, the 1997-98 Operating budget, by appropriating an additional $5,488 in grant funds to the Parks and Recreation Department Special Revenue Fund, for a total Senior Aides V (1997-98) grant amount of $305,621. (A City match is not required.) Ordinance No. 980930-B approved 14. Approve an ordinance to ratify the acceptance of $1,500 in grant funds from the Texas Commission on the Arts for the support and installation of the Texas Cultural and Arts Network, and amend Ordinance 970917-A, the 1997-98 Operating budget, by appropriating $1,500 in grant funds to the Parks and Recreation Department Special Revenue Fund, for a total Texas Cultural and Arts Network (1997-98) grant amount of $1,500. Ordinance No. 980930-C approved 15. Approve a resolution authorizing execution of Change Order #3 to the reassignment construction contract with CENTRAL TEXAS SERVICE AND ELECTRIC, Buda, Texas, for construction of the Zilker Park Soccer Field and Zilker Botanical Garden Irrigation Project, in the amount of $35,347, for a total contract amount of $352,642.50. (Funding was included in the 1996-97 Amended Capital budget of the Parks and Recreation Department.) 55.23% MBE, 3.53% WBE Subcontractor participation. Resolution No. 980930-15 approved 16. Approve a resolution authorizing execution of a contract with GARCIA GENERAL CONTRACTORS COMPANY, INC., (MBE/MH), Austin, Texas, for construction of Comal Park Play Area Renovation, in the amount of $77,600. (Funding was included in the 1997-98 Amended Capital budget of the Parks and Recreation Department.) Low bid of three. 71% MBE Prime participation. 3.2% MBE, 0% WBE Subcontractor participation. Resolution No. 980930-16 approved Finance and Administrative Services 17. Approve a resolution authorizing execution of a contract with DALLAS DIGITAL CORPORATION, Missouri City, Texas, for the purchase of a City-wide tape backup system to retrieve and archive data from up to 40 computer systems, in the amount of $105,279 and a twelve month service agreement in an amount not to exceed $10,020 with options to extend two additional twelve month periods at amounts not to exceed $11,040 and $12,144, for a total contract amount not to exceed $138,483. (Funding in the amount of $25,299 was included in the 1997-98 Amended Operating budget of the Finance and Administrative Services Department, Information Systems Office. $90,000 was included in the 1997-98 Capital budget of the Financial and Administrative Services Department, Telecommunications. Funding for the extension options is contingent upon available funding in future budgets.) Low bid of two. No M/WBE Subcontracting opportunities were identified. Resolution No. 980930-17 approved 18. Approve a resolution authorizing execution of a contract with CO COM CABLING SYSTEMS DIVISION OF COMPLETE COMMUNICATIONS SERVICES, (WBE/FR), Pflugerville, Texas, for the purchase and installation of voice and data cable distribution system for the thirteen branch libraries of Austin Public Library, in the amount of $64,920.20. (Funding was included in the 1997-98 Capital budget of the Public Library. Low bid of six. No M/WBE Subcontracting opportunities were identified. Resolution No. 980930-18 approved Items 12 through 18 approved on Mayor Pro Tem Garcia's motion, Councilmember Lewis' second 5-0 vote, Councilmembers Griffith and Spelman temporarily absent. 19. Approve a resolution authorizing modification #8 to increase the contract amount with TEXAS INDUSTRIES FOR THE BLIND AND HANDICAPPED, to provide temporary clerical personnel services for City departments, in the amount not to exceed $400,000, for a total contract amount not to exceed $1,950,485. (Funding in the amount of $100,000 is available in the 1997-98 Operating Budget of user departments. Funding in the amount of $300,000 for the remaining two and one-half months of the contract will be contingent upon funding availability in future budgets.) Resolution No. 980930-19 approved on Mayor Pro Tem Garcia's motion; Councilmember Slusher's second, 5-0 vote, Councilmembers Griffith and Spelman temporarily absent. 20. Approve a resolution authorizing execution of a contract with MOTOROLA COMMUNICATIONS AND ELECTRONICS, INC., Austin, Texas, for the purchase of eight mobile data terminals for Parks Police and Emergency Medical Services Department, in the amount of $67,596. (Funding in the amount of $33,798 is available in the 1997-98 Operating budget of the Parks and Recreation Department. Funding in the amount of $33,798 was included in the 1997-98 Operating budget of the Emergency Medical Services Department.) Sole source. No M/WBE Subcontracting opportunities were identified. Resolution No. 980930-20 approved 21. Approve a resolution authorizing execution of a contract with WATSON DISTRIBUTING COMPANY, San Antonio, Texas, for the purchase of five Cushman industrial trucks for use by the Parks Department for hauling of bulk and maintenance materials, and the Aviation Department for de-icing of runways and weed control around runways, in the amount of $80,403. (Funding in the amount of $41,292 was included in the 1997-98 Vehicle Acquisition Fund and $39,111 was included in the 1997-98 Capital budget of the Aviation Department.) Sole source. No M/WBE Subcontracting opportunities were identified. Resolution No. 980930-21 approved Library 22. Approve an ordinance authorizing acceptance of an additional $6,251 in grant funds from the Texas State Library to provide interlibrary loan services through the Austin Public Library, Central Texas Library System; amend Ordinance 970917-A, the 1997-98 Operating budget, amending the Library Special Revenue Fund by appropriating an additional $6,251, for a total grant amount of $206,251. (A City match is not required.) Ordinance No. 980930-D approved City Clerk 23. Approve a resolution authorizing Interlocal Cooperation Agreements with Travis County and Williamson County for the November 3, 1998 election. (Funding was included in the 1998-99 Operating budget of the City Clerk's Office.) Resolution No. 980930-23 approved Items 20 through 23 approved on Mayor Pro Tem Garcia's motion, Councilmember Lewis' second 5-0 vote, Councilmembers Griffith and Spelman temporarily absent. Austin Energy 24. Approve a resolution authorizing execution of a twelve month service agreement with ARMOR SEALANTS & FIRESTOPPING CONSTRUCTION & RENOVATION, INC., (MBE/MH), Round Rock, Texas, was recommended by the Electric Utility Commission to provide maintenance and repair services for the Longhorn Dam lift gates, in an amount not to exceed $250,500 with four twelve month extension options in an amount not to exceed $250,000 per extension, for a total contract amount not to exceed $1,252,500. (Funding was included in the 1997-98 Operating budget of the Electric Utility Department.) Low bid of two. 80.44% MBE Prime participation. 19.56% MBE, 0% WBE Subcontractor participation. [To be reviewed by Electric Utility Commission September 28, 1998] Resolution No. 980930-24 approved on Councilmember Lewis' motion, Mayor Pro Tem Garcia's second, 7-0 vote. Planning, Environmental & Conservation Services 25. Approve a resolution authorizing negotiation and execution of a contract with AQUACRAFT, INC., Boulder, Colorado, to conduct an evaluation of the City of Austin's ultra-low flush toilet programs and an assessment of customer attitudes towards ultra-low flush toilets, in an amount not to exceed $74,904. (Funding was included in the 1997-98 Operating Budget of the Planning, Environmental and conservation Services Department.) Best proposal of five. No M/WBE Subcontracting opportunities were identified. Resolution No. 980930-25 approved on Councilmember Spelman's motion, Mayor Pro Tem Garcia's second, 7-0 vote. 26. Approve an ordinance authorizing acceptance of a grant from the STATE ENERGY CONSERVATION OFFICE in the amount of $30,000 to hire a full-time Austin Clean Cities Coordinator and provide program costs; amend the 1997-98 Operating budget by increasing budgeted revenue and expenditures by $30,000 in the Environmental and Conservation Services Special Revenue Fund. (A City match in the amount of $30,000 is required. Funding in the amount of $10,000 is available from the City's Air Quality Program; $5,000 is available in the 1997-98 operating budget of the Department of Aviation and $5,000 from the 1998-99 operating budget of the Aviation Department; and $10,000 is available in the 1997-98 operating budget of the Fleet Services Department.) [Related to Item 27] Ordinance No. 980930-E approved 27. Approve a resolution authorizing negotiation and execution of a contract with the CLEAN AIR FORCE OF CENTRAL TEXAS, to conduct the Austin Clean Cities Program with a full-time coordinator, in the amount of $60,000 for the period September 1, 1998 through August 31, 1999. (Funding in the amount of $30,000 is available from the State Energy Conservation Office; $10,000 is available from the City's Air Quality Program; $5,000 is available in the 1997-98 operating budget of the Department of Aviation and $5,000 from the 1998-99 operating budget of the Aviation Department; and $10,000 is available in the 1997-98 operating budget of the Fleet Services Department.) [Related to Item 26] Resolution No. 980930-27 approved Items 26 and 27 approved on Mayor Pro Tem Garcia's motion, Councilmember Lewis' second 5-0 vote, Councilmembers Griffith and Spelman temporarily absent. Public Works 28. Approve a resolution authorizing execution of a construction contract with SOUTHLAND ENTERPRISES, INC., Gulfport, Mississippi, for asphalt slurry seal (a preventative maintenance process used to preserve the existing asphalt surface) on selected streets within the Gracy Woods, Northwood and Village at Walnut Creek Subdivisions, in the amount of $547,889.04. (Funding is available in the 1997-98 Operating budget of the Public Works and Transportation Department, Transportation Fund.) Low bid of two. No M/WBE Subcontracting opportunities were identified. Resolution No. 980930-28 approved on Councilmember Lewis' motion, Councilmember Slusher's second, 7-0 vote. Health and Human Services 29. Approve a resolution authorizing execution of Change Order #1 to the construction contract with O'NEAL CONSTRUCTION OF TEXAS, INC., Austin, Texas, for parking lot rehabilitation as part of the renovations to the Town Lake Animal Center, in the amount of $60,335, for a total contract amount not to exceed $1,115,335. (Funding is available in the 1997-98 Operating budget of the Health and Human Services Department.) 73.76% MBE, 0% WBE Subcontractor participation. Postponed so that Health and Human Services can work with PARD to co-fund project on Councilmember Goodman's motion, Councilmember Slusher's second, 5-0 vote, Councilmembers Griffith and Spelman out of the room. 30. Approve a resolution authorizing an Interlocal Agreement with the University of Texas at Austin to provide faculty, research assistant, and an intern practice site for transition support of female refugees and their families for an eight month period, from September 1, 1998 through May 31, 1999, with three automatic renewals, in an amount not to exceed $24,533 per year. (Funding is available from a Texas Department of Health grant for refugee health screening.) Resolution No. 980930-30 approved 31. Approve an ordinance authorizing acceptance of an additional $42,000 in grant funds from the Public/Private Ventures Community Change for Youth Development grant program; amend Ordinance 970917-A, the 1997-98 Operating budget; amend the Health and Human Services Department Special Revenue Fund by appropriating an additional $42,000 in grant funds for a total current year grant appropriation of $175,000. (A City match is not required.) Ordinance No. 980930-F approved 32. Approve an ordinance authorizing acceptance of $300,000 in grant funds from the Texas Department of Protective and Regulatory Services for the Services to At-Risk Youth (STAR) Program; amend Ordinance 970917-A, the 1997-98 Operating budget, by appropriating $300,000 in grant funds for the Health and Human Services Department Special Revenue Fund. (A City match is not required.) Ordinance No. 980930-G approved 33. Approve a resolution authorizing execution of a construction contract with SOUTHWEST CONSTRUCTORS, INC., Austin, Texas, for elevator modernization at the Rebekah Baines Johnson Health Center, located at 15 Waller Street, in the amount of $130,850. (Funding is included in the 1997-98 Operating budget of the Health and Human Services Department.) Single bid. No M/WBE Subcontracting opportunities were identified. Resolution No. 980930-33 approved Convention Center 34. Approve a resolution authorizing execution of a contract with STATE FEDERAL CONTRACTORS, Austin, Texas, to refinish the kitchen floor at the Convention Center, in the amount of $87,600. (Funding was included in the 1997-98 Operating budget of the Convention Center Department.) Low bid of two. No M/WBE Subcontracting opportunities were identified. Resolution No. 980930-34 approved Items 30 through 34 approved on Mayor Pro Tem Garcia's motion, Councilmember Lewis' second, 5-0 vote, Councilmembers Griffith and Spelman temporarily absent. Austin Convention & Visitors Bureau 35. Approve a resolution authorizing the Marketing Plan, the proposed budget in the amount of $3,804,171, and set the contract payment from the City at $3,478,954 for the fiscal year beginning October 1, 1998 and ending September 30, 1999 for the Austin Convention and Visitors Bureau. ($4,617.260 is available for contractual services in the 1998-99 operating budget for the Tourism and Promotion Fund.) Resolution No. 980930-35 approved with a motion by Mayor Pro Tem Garcia to change $4,271,762 to $3,804,171 and $3,946,545 to $3,478,954 and to take 60 days to analyze proposals from the Hispanic, African American and Asian minorities and to amend ACVB's contract and to approve item 42 as posted with the last sentence deleted, Councilmember Spelman's second, 7-0 vote. Fire 36. Approve a resolution authorizing an agreement with the Oak Hill Fire Department, Inc., for the continued provision of First Responder Fire and EMS Services to the area between U.S. 290 West and State Highway 71 West in the Oak Hill area for a period of nine months with a three month extension option, in the amount of $49,501.37. (Funding is included in the 1997-98 Amended Operating budget of the Fire Department.) Resolution No. 980930-36 approved on Mayor Pro Tem Garcia's motion, Councilmember Lewis' second, 5-0 vote, Councilmembers Griffith and Spelman temporarily absent. Solid Waste Services 37. Approve a resolution authorizing execution of a contract with INDUSTRIAL LAMINATES, Austin, Texas, for the purchase of a portable single story building for the Solid Waste Services' Household Hazardous Waste Division, located at 3810 Todd Lane, in the amount of $107,897. (Funding is available in the 1997-98 operating budget of the Solid Waste Services Department.) Low bid of four meeting specifications. No M/WBE Subcontracting opportunities were identified. Resolution No. 980930-37 approved on Councilmember Lewis' motion, Mayor Pro Tem Garcia's second, 5-0 vote, Councilmembers Spelman and Griffith out of the room. Aviation 38. Approve an ordinance authorizing acceptance of $3,471.26 from the State of Texas Comptroller of Public Accounts, Law Enforcement Officer Standards and Education account for training; amend Ordinance 970917-A, the 1997-98 Operating budget, amending the Special Revenue Fund by appropriating $3,471.26 to the Department of Aviation Special Revenue Fund. (A City match is not required.) [Reviewed by Airport Advisory Board] Ordinance No. 980930-H approved Watershed Protection 39. Approve a resolution authorizing negotiation and execution of an amendment to an Advanced Funding Agreement with the TEXAS DEPARTMENT OF TRANSPORTATION to allow the transfer of additional funds for construction, project management and inspection of water quality structures and related drainage system modifications to mitigate water quality and erosion impacts associated with the Ben White Boulevard/IH-35 Interchange Improvements Project, in an amount not to exceed an additional $341,000, for a total project amount of $801,000. (Funding is available in the 1997-98 Amended Capital Budget of the Watershed Protection Department.) (Recommended by Environmental Board] Resolution No. 980930-39 approved Items 38 and 39 approved on Mayor Pro Tem Garcia's motion, Councilmember Lewis' second, 5-0 vote, Councilmembers Griffith and Spelman temporarily absent. Housing 40. Approve a resolution authorizing an amendment to the Funds Management Agreement entered into with the Austin Housing Finance Corporation (AHFC) for management of AHFC's Housing Assistance Fund. (No fiscal impact.) Pulled from the agenda Recessed regular Council meeting at 4:09 p.m. on Councilmember Goodman's motion, Councilmember Griffith's second, 7-0 vote. 3:30 Ρ.Μ. BOARD OF DIRECTOR'S MEETING OF AUSTIN HOUSING FINANCE CORPORATION President Watson called to order the Board of Director's meeting of the Austin Housing Finance Corporation, noting all boardmembers present. The Mayor will recess the City Council meeting. A Board meeting of the Austin Housing Finance Corporation (AHFC) will be conducted. Following adjournment of the AHFC Board meeting, the City Council will be reconvened. Item 41 is the AHFC item to be considered by the Austin Housing Finance Corporation's Board of Directors. 41. Approve a resolution authorizing the Austin Housing Finance Corporation (AHFC) and the Housing Assistance Fund (HAF) 1998-99 Operating Budgets; approve the HAF transfer to the AHFC Fund for 1998-99 at $1,130,441, for a total budget of $7,815,889; and approve negotiation and execution of a one-year contract between AHFC and the City of Austin for funding of the 1998-99 operations in an amount not to exceed $6,370,448. [Funding provided by the Housing Assistance Fund transfer of $1,130,441; Sales proceeds and program Income of $895,000; 1998-99 Proposed Beginning Balance of $600,000 (First-time Homebuyer Sales Proceeds); Developer's Contributions of $315,000; and City of Austin Grant Proceeds of $4,875,448.] Resolution No. 980930-41 approved on Boardmember Goodman's motion, Boardmember Spelman's second, 7-0 vote. ITEMS FROM COUNCIL 42. Approve a resolution directing the City Manager to develop a plan to aggressively market the expanded convention center (the plan should include options for the most effective use of ACVB, Minority Marking and Heritage Marketing dollars. [Mayor Pro Tem Gus Garcia] Resolution No. 980930-42 approved on Mayor Pro Tem Garcia's motion, Councilmember Spelman's second, 7-0 vote. EXECUTIVE SESSION (No Public Discussion on These Items) The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matter specifically listed on this agenda. The City Council may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. ADJOURNED at 5:52 p.m. on Councilmember Slusher's motion, Councilmember Lewis' second, 6-0 vote, Mayor Pro Tem Garcia out of the room. Approved on this the 5th day of November, 1998 on Councilmember Garcia's motion, Councilmember Slusher's second, 7-0 vote.