Y OF AUSTI 日 FOUNDED 1839 Austin City Council MINUTES WORKSESSION WEDNESDAY January 13, 1999 Mayor Watson called the meeting to order, noting the temporary absence of Councilmember Spelman. BOARD AND COMMISSION REPORTS 1. 2. ELECTRIC UTILITY COMMISSION - Theresa Reel, Chair Presentation given by Carolyn Leggette,-Vice-chair and Chuck Manning. RESOURCE MANAGEMENT COMMISSION – Peter Pfeiffer, Chair Presentation not given. CITY MANAGER REPORT 3. MONTHLY AUSTIN ENERGY MANAGEMENT REPORT Presentation given by Chuck Manning, Elaine Kealman and Andy Ramirez. READING OF CONSENT AGENDA Friendly amendment accepted to pull item 10 offered by Councilmember Slusher, accepted. Friendly amendment accepted to pull items 20, 21 and 22 offered by Councilmember Lewis, accepted. Friendly amendment accepted to add item 10 back on consent agenda offered by Councilmember Slusher, accepted. READING OF DISCUSSION AGENDA CITIZENS COMMUNICATION: CONSENT AGENDA ACTION ON CONSENT AGENDA PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 4. Review of Proposed Agenda Items from the City Manager for January 21, 1999. 5. Review of Proposed Agenda Items from Council for January 21, 1999. 6. Discuss and identify consent and discussion agenda items for the January 14, 1999 Council meeting agenda. (Agenda for January 14, 1999 is attached and incorporated by reference.) 10, 11, 12, 13, 21, 24, 26, 27, 30 and 36 7. Set Time Certain, if necessary, for agenda items on the January 14, 1999 Agenda. 43-47 @ 4:30 p.m., 48 @ 5:30p.m., 49 & 52 @ 6:30 p.m. BRIEFINGS 8. Brackenridge Hospital Oversight Council (BHOC) 1998 Annual Report and Proposed Work Plan for 1999. (Time Certain - 3:30 p.m.) Presentation given by Carl Siegenthaler, Norma Plascencia Almanza, Patrick Connolly, Sue Miliam, David Lourie and Douglas Reed. Motion to suspend rules to allow one hour for report and citizen communication on item #9 on councilmember Lewis' motion, Councilmember slusher's second, 7-0 vote. 9. Update on Austin Redevelopment Authority. Presentation given by Paul Hilgers, Dr. Charles Urdy, Byron Marshall, Bernice Butler, Alice Glasco, and Jim Williams. Austin Energy 10. Amend Ordinance No. 980915-D to authorize the provision of certain electric products and services and the respective fees to be charged for them by Austin Energy. (Additional revenues were included in the 1998-99 Operations and Maintenance Budget of the Electric Utility). (Recommended by Electric Utility Commission) Ordinance No. 990113-A approved 11. Approve a resolution authorizing Amendment #1 of a six month service agreement with AIRCO MECHANICAL OF AUSTIN, Austin, Texas for gas heater installation services for low income and elderly citizens in an amount not to exceed $9,000 for a revised contract amount of $45,000, and an amount not to exceed $9,000 for the extension option, for a revised extension amount not to exceed $45,000, for a revised total amount not to exceed $90,000. (Funding in the amount of $15,000 was included in the 1998-99 Operating Budget. Funding for the final two (2) months of the extension period is contingent upon funding in future budgets). No W/MBE subcontracting opportunities were identified. (Recommended by Electric Utility Commission). Resolution No. 990113-11 approved 12. Approve a resolution authorizing amendment #1 of the twelve month supply agreement with MATVEST, INC., d/b/a BERMEX, INC, Southfield, Michigan to provide meter reading services for the Austin Energy Call Center in the amount of $403,423.50 for a total contract amount of $4,972,780.80. (Funding is available in the 1997-98 Operating Budget for the Electric Utility Department.) No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Resolution No. 990113-12 approved 13. Approve a resolution authorizing execution of a contract with HUBBELL INDUSTRIAL CONTROLS, c/o J.R. WOODRUFF COMPANY, Houston, Texas for the purchase of two neutral grounding resistors for use at the Seaholm Substation, in the amount of $52,470. (Funding was included in the 1998-99 Operating Budget for the Electric Utility Department). Low bid of four. No M/WBE subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Resolution No. 990113-13 approved 14. Approve a resolution authorizing execution of a contract with POWELL ELECTRICAL MANUFACTURING, Houston, Texas for the purchase of one 15kV switchgear, and one 35kV switchgear in the amount of $722,704. (Funding was included in the 1998-99 Capital Budget of the Electric Utility Department.) Low bid of five meeting specifications. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Resolution No. 990113-14 approved 15. Approve a resolution authorizing execution of a twelve month Service Agreement with ORACLE CORPORATION, Reston, Virginia, to provide software maintenance and technical support for four Oracle database products used by Austin Energy in the amount not to exceed $98,726 with two twelve month extension options in an amount not to exceed $98,726 each, for a total contract amount not to exceed $296,178. (Funding in the amount of $98,726 was included in the 1998-99 Operating Budget for the Electric Utility Department.) Sole Source. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Resolution No. 990113-15 approved 16. Approve a resolution authorizing execution of a twelve month contract with WASTE CONTROL SPECIALISTS, Andrews, Texas for the transportation and disposal of hazardous materials at the Seaholm Power Plant in an amount not to exceed $473,228 (Funding was included in the 1998-99 Capital Budget for the Electric Utility Department). Low bid of four. No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Resolution No. 990113-16 approved 17. Approve a resolution authorizing execution of Change Order #2 to the construction contract with O'NEAL CONTRUCTION, INC., Austin, Texas for fire protection system installation as part of the St. Elmo Service Center Warehouse Project by increasing the contract in the amount of $57,182 for a total contract amount not exceed $1,417,001. (Funding in the amount of $57,181 is included in the 1998-99 Capital Budget for the Electric Utility Department.) No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Resolution No. 990113-17 approved 18. Approve a resolution authorizing execution of Infrastructure Usage Contracts with AT&T WIRELESS SERVICES, Austin, Texas; WESTERN PCS BTA 1 CORPORATION, Bellevue, Washington; and NEXTEL OF TEXAS, INC., McLean, Virginia to affix communication devices and antennas to Austin Energy infrastructure, for an initial term of five years, with the option to renew for up to four additional terms of five years each. (Estimated site rental revenue is $125,000 per year.) No M/WBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Resolution No. 990113-18 approved Substitute motion to remove approval of Nextel of Texas, Inc. on Councilmember Garcia's motion, Mayor Pro Tem Goodman's second, 7-0 vote. 19. Approve a resolution authorizing execution of a construction contract with ROBERT JENTSCH CONSTRUCTION, INC., Austin, Texas for the assembly and erection of structural steel support columns, installation and termination of control wiring, installation of electrical bus tubing, switch assemblies, and electrical equipment for the new 138/345kV autotransformer located at Garfield Substation in the amount of $199,369. (Funding is included in the 1998-99 Capital Budget of the Electric Utility Department). Low bid of two. 0% MBE, 15.5% WBE Subcontracting participation. (Recommended by Electric Utility Commission) Resolution No. 990113-19 approved Items 10 through 19 approved on Councilmember Garcia's motion, Mayor Pro Tem Goodman's second, 7-0 vote. 20. Approve a resolution authorizing the issuance of a Letter of Intent and a rebate to SANDALWOOD MANAGEMENT for the installation of high-efficiency heat pumps at the Savannah Apartment Complex, located at 7201 Hart Ln., in the amount of $107,600. Energy improvements qualifying for this rebate will save an estimated 458 kilowatts at a program cost of $196 per kilowatt saved. Each high efficient heat pump will save the residents between $120 and $300 per cooling season in energy cost. The comparable cost of a gas turbine is $1,239 kW, including fuel, operation, and maintenance. (Funding in the amount of $107,600 is available in the 1998-99 Operating Budget of the Conservation Rebates and Incentives Fund.) (Recommended by Resource Management Commission) Resolution No. 990113-20 approved 21. Approve a resolution authorizing the issuance of a Letter of Intent and a rebate to TRANSCONTINENTAL LIMESTONE CANYON INCORPORATED for the installation of highefficiency air conditioners at Limestone Canyon Apartment Complex, located at 12118 Walnut Park Crossing, in the amount of $53,000. Energy improvements qualifying for this rebate will save an estimated 152 kilowatts at a program cost of $349 per kilowatt saved. Each high efficiency air conditioner will save the resident between $90 and $135 per cooling season in energy costs. The comparable cost of a gas turbine is $1,239 kW, including fuel, operation, and maintenance. (Funding in the amount of $53,000 is available in the 1998-99 Operating Budget of the Conservation Rebates and Incentives Fund) [Recommended by Resource Management Commission] Resolution No. 990113-21 approved Items 20 and 21 approved on Councilmember Lewis' motion, Councilmember Garcia's second, 7-0 vote. Aviation 22. Approve a resolution authorizing an amendment to a construction contract with J.C. EVANS CONSTRUCTION COMPANY, Austin, Texas, for construction of the Terminal Access Roadway at Austin-Bergstrom International Airport (ABIA), in the amount of $839,947.30, for a revised amount not to exceed $11,702,689.39. (Funding is included in the 1998-99 approved Capital Budget for Aviation.) DBE Participation: 16% MBE, 0% WBE Subcontractor Participation. (Recommended by Airport Advisory Board) Resolution No. 990113-22 approved on Councilmember Lewis' motion, Councilmember Garcia's second, 7-0 vote. ITEMS FROM COUNCIL 23. Approve an ordinance waiving fees associated with the sale of commemorative wares by the 1999 Texas Inaugural Committee on January 19, 1999. (Mayor Kirk Watson) Ordinance No. 990113-B approved on Councilmember Garcia's motion, Mayor Pro Tem Goodman's second, 7-0 vote. EXECUTIVE SESSION (No Public Discussion on These Items) The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matter specifically listed on this agenda. The City Council may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. ADJOURNED at 6:35 p.m. on Councilmember Griffith's motion, Councilmember Garcia's second, 7-0 vote. Approved on this the 21st day of January, 1999 on Councilmember Garcia's motion, Councilmember Lewis' second, 5-0 vote, Councilmembers Spelman and Griffith off the dais.