CITY OF AUSTT FOUNDED 1939 Austin City Council MINUTES WORKSESSION WEDNESDAY, February 10, 1999 Mayor Pro Tem Goodman called the meeting to order at 2:00 p.m. noting the absence of Mayor Watson. CITIZENS' COMMUNICATIONS: GENERAL 1. Lila Carl - Prevention of Shaken Baby Syndrome – ABSENT. READING OF CONSENT AGENDA READING OF DISCUSSION AGENDA CITIZENS' COMMUNICATION: CONSENT AGENDA ACTION ON CONSENT AGENDA PREVIEW OF ITEMS FOR NEXT COUNCIL MEETING 2. Review of Proposed Agenda Items from the City Manager for February 25, 1999. 3. Review of Proposed Agenda Items from Council for February 25, 1999. 4. Discuss and identify consent and discussion agenda items for the February 10, 1999 Council meeting agenda. (Agenda for February 11, 1999 is attached and incorporated by reference.) Items pulled: 12, 13, 15, 19, 20, 23, and 28. Items 19 and 20 were set for discussion at 5:00 p.m. on February 11, 1999. 5. Set Time Certain, if necessary, for agenda items on the February 11, 1999 Agenda. BRIEFINGS 6. Cesar Chavez Neighborhood Planning Report. 7. 8. Austan Librach, George Villalva, Lori C-Renteria, Raul Alvarez, Liz Gold, and Joseph Martinez made the presentation. Aquatics Briefing Jesus Olivares, Director of PARD, made the presentation. Briefing on the draft policy for land development mitigation. Mike Heitz, Nancy McClintock, Pat Murphy and David Johns made the presentation. BOARD AND COMMISSION REPORTS 9. ELECTRIC UTILITY COMMISSION - Theresa Reel, Chair Caroline LeGette, Vice Chair of the Electric Utility Commission, made the presentation. 10. RESOURCE MANAGEMENT COMMISSION - Peter Pfeiffer, Chair Peter Pfeiffer, Chair of the Resource Management Commission, made the presentation. CITY MANAGER REPORT 11. MONTHLY AUSTIN ENERGY MANAGEMENT REPORT. Chuck Manning, Elaine Kuhlman and Andy Ramirez made the presentation. Austin Energy 12. Approve a resolution authorizing execution of a Fayette Power Project Agreement with the Lower Colorado River Authority to enable Austin Energy and LCRA to purchase or sell coal to one another for use at the Fayette Power Project, in an annual amount not to exceed $4.0 million. (Funds for fuel purchases are included in the Utility Fuel Charge Revenue. Funding for future years is contingent upon available funding in future budgets.) [Recommended by Electric Utility Commission] Resolution No. 990210-12 approved. 13. Approve a resolution authorizing the issuance of a Letter of Intent and a rebate in the amount of $45,875 to TRAMMEL CROW RESIDENTIAL, METRIC CONSTRUCTION L.P. for the installation of energy efficient gas combination furnaces at the Reserve at North Bend Apartment Complex, located at 12345 Lamplight Village Avenue. [Energy improvements qualifying for this rebate will save an estimated 880.8 MCF (thousand cubic feet of gas). Funding is included in the 1998-99 Operating Budget of the Energy Conservation Rebates and Incentives Fund.] (Recommended by Resource Management Commission and Electric Utility Commission) Resolution No. 990210-13 approved. 14. Approve a resolution authorizing execution of a construction contract with ENVIRONMENTAL EVOLUTIONS, INC., Corpus Christi, Texas, for construction of the Seaholm Power Plant Outdoor Area Remediation Project, in the amount of $536,721.58 plus $80,508.24 to be used as a contingency fund for change orders, for a total amount of $617,229.82. (Funding in the amount of $617,229.82 is included in CIP No. 3170-117-5908.) Low bid of six. 26.14% MBE, 8.41% WBE Subcontracting participation. [Recommended by Electric Utility Commission] Resolution No. 990210-14 approved. 15. Approve a resolution authorizing negotiation and execution of a contract with BENTLEY NEVADA, Houston, Texas, for the purchase and installation of a turbine supervisory instrumentation system, including a three-year warranty for the Decker Creek Power Plant, in an amount not to exceed $465,000. (Funding was included in the 1998-99 Capital Budget for the Electric Utility Department) Sole proposal. No W/MBE Subcontracting opportunities were identified. (Recommended by Electric Utility Commission) Resolution No. 990210-15 approved. 16. Approve a resolution authorizing execution of two twelve-month supply agreements with POWER SUPPLY INC., Austin, Texas and PRIESTER SUPPLY COMPANY, INC., Austin, Texas for the purchase of inventory electrical supplies in an amount not to exceed $80,962 and $59,082 respectively, with two twelve-month extension options in an amount not to exceed $80,962, and $59,082 respectively per extension for total contract amounts not to exceed $242,886, and $177,246 respectively. (Funding in the amount of $81,692 was included in the 1998-99 Operating Budget of Electric Utility Department. Funding for the final five months of the original contract period and the extension options are contingent upon available funding in future budgets.) Low bid of eight. No W/MBE Subcontracting opportunities were identified. [Recommended by Electric Utility Commission] Resolution No. 990210-16 approved. 17. Approve a resolution authorizing execution of modification No. 4 of an Interlocal Agreement with CITY PUBLIC SERVICE OF SAN ANTONIO, San Antonio, Texas, to extend the agreement for a period of twelve months for the purpose of mutual aid and technical assistance, in an amount not to exceed $100,000 with the option to extend for up to four twelve-month periods in an amount not to exceed $100,000 per extension, for a total amount of $500,000, and a revised total contract amount of $900,000. (Funding in the amount of $66,667 was included in the 1998-99 Operating Budget of the Electric Utility Department. Funding for the final four months of the contract and for the extension periods is contingent upon funding in future budgets.) [Recommended by Electric Utility Commission] Resolution No. 990210-17 approved. Items 12 through 17 were approved on Council Member Garcia's motion, Council Member Spelman's second, 6-0 vote. Mayor Watson was absent. 18. Approve a resolution authorizing negotiation and execution of a twelve month service agreement with UTILITY METER SERVICES, Willow Grove, PA, to provide electric and water meter reading services in an amount not to exceed $2,079,000 with the option to extend for up to three twelve-month periods in an amount not to exceed $2,058,210 (year two), $2,292,098 (year three), and $2,406,702 (year 4) for a total contract amount not to exceed $8,836,010. (Funding in the amount of $1,212,750 was included in the 1998-99 Operating Budget of the Electric Utility Department. Funding for the remaining five months of the original contract period and the extension options are contingent upon available funding in future budgets.) Best proposal of two. 15% WBE, 0% MBE Subcontracting participation. (Recommended by Electric Utility Commission) Postponed indefinitely due to the bid protest that was filed on Council Member Garcia's motion, Council Member Spelman's second, 6-0 vote. Mayor Watson was absent. 19. Approve a resolution authorizing ratification of Amendment #1 in the amount of $75,500 and execution of Amendment #2 in the amount of $62,000 to the twelve month service agreements for additional asbestos abatement needs for the Electric Utility Department and the Department of Public Works and Transportation, in the amount of $687,500, with three twelve-month extension options in an amount not to exceed $500,000 per extension, for a revised total contract amount not to exceed $2,187,500 with the following firms: (1) SOUTHWEST CONSTRUCTORS, INC., Austin, Texas; (2) A.A.R., INC., Austin, Texas; (3) A&A ENVIRONMENTAL (MBE/MB), San Antonio, Texas; (4) ALAMO ENVIRONMENTAL, San Antonio, Texas; (5) TARGA, INC., Houston, Texas; and (6) OLMOS ABATEMENT, INC., (OAI), Manor, Texas, (Funding in the amount of $62,000 was included in the 1998-99 Operating Budget for the Electric Utility Department. Funding in the amount of $37,500 was included in the 1998-99 Operating Budget for Department of Public Works and Transportation. Funding for extension options will be contingent upon available funding in future budgets.) Southwest Constructors: No M/WBE Subcontracting opportunities were identified; Alamo Environmental: 38.95% MBE, 0% WBE Subcontractor participation; A.A.R., Inc.: 16.45% MBE, 0% WBE Subcontractor participation; A&A Environmental: 100% MBE Prime participation; 0% M/WBE Subcontractor participation. (Recommended by Electric Utility Commission) Resolution No. 990210-19 approved. 20. Set a public hearing on an amendment to Ordinance 970306-P (as amended by Ordinance 970925-0 and 981209-B) to revise the Large Primary Service Tariff and add a Coincident Load Special Contract Rider for the Electric Utility Department. [Suggested date and time: February 25, 1999 at 7:00 p.m.] Resolution No. 990210-20 approved. Items 19 through 20 were approved on Council Member Garcia's motion, Council Member Spelman's second, 6-0 vote. Mayor Watson was absent. EXECUTIVE SESSION (No Public Discussion on These Items) The City Council will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, to discuss matters of land acquisition, litigation and personnel matter specifically listed on this agenda. The City Council may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. ADJOURNED at 4:35 p.m. on Council Member Garcia's motion, Council Member Slusher's second, 6-0 vote. Mayor Watson was absent. Approved on this the 25th day of February, 1999 on Mayor Pro Tem Goodman's motion, Council Member Griffith's second by a 7-0 vote.