MINUTES OF CITY COUNCIL MEETING SEPTEMBER 9,2002 Austin City Council MINUTES BUDGET MEETING MONDAY, SEPTEMBER 9,2002 The following represents the actions taken by the Austin City Council in the order they occurred during the meeting. While the minutes are not in sequential order, all agenda items were discussed. The City Council of Austin, Texas, convened in a meeting on Monday, September 9, 2002 in the One Texas Center, 505 Barton Springs Road, 3rd Floor Training Room, Austin, Texas. Mayor Garcia called the Council Meeting to order at 10:02 a.m. Budget-Fiscal Year 2002-2003 1. Approve an ordinance adopting and approving the Operating Budget for the fiscal year beginning October 1,2002 and ending September 30,2003. The first reading of the ordinance, with the amendments shown below, was approved adopting the Operating Budget on Mayor Fro Tern Goodman's motion, Council Member Slusher's second on a 7-0 vote. The amendments were are follows: • The motion to amend the General Fund Proposed Budget revenue by increasing the property tax in the amount of $471,223 as a result of the July 25, 2002 Certified Tax Roll from Travis Central Appraisal District, was approved on Mayor Pro Tern Goodman's motion, Council Member Slusher's second on a 6-0 vote. Council Member Alvarez was off the dais. • The motion to amend the Proposed Budget as follows was approved on Council Member Thomas' motion, Mayor Pro Tern Goodman's second on a 6-0 vote. Council Member Alvarez was off the dais. The motions were to: move $80,000 from one account to another by restoring a 1.0 Public Health Program Specialist I position for the Summer Youth Employment Program in the amount of $33,777 and increasing appropriations in the amount of $46,223 for special adaptive technology equipment for a total increase of $80,000. Fifty percent of this position will be designated for general youth employment services and 50% will be used for the placement of youth with disabilities. Reduce the transfers out to the Support Services Fund and reduce appropriations in the Human Resources Department by $80,000 and delete a 1.0 FTE for ADA Youth Employment. Net financial impact to the General Fund is zero. • The motion regarding Other Fund Amendments was approved on Council Member Dunkerley's motion, Council Member Alvarez* second on a 7-0 vote. The amendments were as follows: MINUTES OF CITY COUNCIL MEETING 2 SEPTEMBER 9,2002 • Amend other fund expenditures, authorized positions and transfers to reflect amendments approved to the General Funds. • Amend the Tourism and Promotion Fund Proposed Budget by decreasing the Beginning Balance of $997,156 in the amount of $399,285. This reduction to the new Beginning Balance of $597.971 reflects ACVB's spending of the contingency reserve of $399,285 in FY 02. Also, amend the fund by increasing proposed expenditures in the amount of $13, 093 and reducing the Ending Balance to zero. The Austin Convention and Visitors Bureau budget also includes appropriating and spending the working capital reserve of $412,378, which ACVB now has in its bank account. • Amend the Proposed Budget of the Austin Energy Utility by increasing appropriations in the amount of $1,000,000 for the carry over of FY02 unspent Holly Mitigation funds, resulting in a total appropriation of $1,500,000 in FY 03 for Holly Mitigation, and decreasing the ending balance by $1,000,000. The $1,500,000 to be allocated as follows: $1,000,000 transferred out to the Parks and Recreation Department CEP for a new project named Metz Recreation Center Expansion. $250,000 for the Holly Neighborhood Residential Rehabilitation Program. $100,000 for the new Police Department walking beat to be established on East Cesar Chavez in the neighborhood of Sanchez Elementary School and the Austin Baptist Chapel Soup Kitchen. Cost will be expended in the Austin Police Department and funded by Austin Energy. $100,000 for the Holly Neighborhood Grants Assistance Program. $20,000 Metz Elementary School Art Program - "Believe in Me." $30,000 for other Holly Mitigation expenditures. • Amend the FY 03 Proposed Budget of the Austin Energy Utility by increasing appropriations in the amount of $730,000 and reducing the ending balance by the same amount for the Power Partner Thermostat and Water Heater Timer Load Management Programs. In addition, Austin Energy will bring forth a budget amendment to request necessary additional funding, if any of the other conservation programs exhaust their budgeted appropriations. • Amend the Proposed Budget of the Financial and Administrative Services Department by reducing four internal audit FTE's and reducing appropriations in the amount of $259,753. Also, amend the Proposed Budget of the Office of the City Auditor Office by adding four audit FTE's and increasing appropriations in the amount of $259,753. Also, the transfer of positions and employees from the City Auditor's Office to the Financial and Administrative Services Department will be done in the following order to reach the required number: (a) Transfer all auditor positions vacant as of September 30, 2002; (b) Transfer employees who apply to the Human Resources Department for transfer; (c) Transfer employees who the Human Resources Department determines best meet the criteria established for placement of employees in the budget process. • There was an amendment by Council Member Wynn, seconded by Mayor Pro Tern Goodman to direct the City Manager to find a way to track all Council office expenditures in one program. Since this did not need be a part of the budget motions and will be brought back on September 26, 2002 for consideration, Council Member Wynn withdrew his motion. • The motion to reduce the Mayor and Council's budget by 8.6 percent was proposed by Council Member Wynn, seconded by Council Member Slusher. There was a friendly amendment from Council Member Slusher to reduce all MINUTES OF CITY COUNCIL MEETING 2 SEPTEMBER 9,2002 Council office appropriations by 4.2% and to work with the City Manager to identify how this reduction would be made. This was accepted by the maker of the motion. The motion for a 4.2% reduction as specified above was approved on a 7-0 vote. • The following amendments to the special revenue funds, representing grants which were awarded to the City after the submittal of the proposed budget, was approved on Council Member Thomas' motion, Mayor Pro Tern Goodman's second on a 7-0 vote. • Amend the Special Revenue Fund for the Health and Human Services Department by adding $20,000 for an Animal Friendly grant for the EmanciPet Project providing low cost spay/neutering. » Amend the Police Department's Special Revenue Fund by decreasing $50,000 and increasing 0.5 FTE for the Volunteer Programs to Support Homeland Security grant for a total of $400,000 and 1.5 FTE's. • Amend the Special Revenue Fund of the Neighborhood Housing and Community Development Department by increasing $100,000 for an Economic Development Initiative Grant. • Amend the proposed budget to the Solid Waste Services Department Special Revenue Fund by increasing appropriations in the amount of $30,000 for a CAPCO and Texas Natural Resource Conservation Commission grant for the public education campaign addressing the proper manner with which to dispose of hypodermic needles and sharps from home health care. 2. Approve an ordinance adopting and approving the Capital Budget for the fiscal year beginning October 1,2002 and ending September 30, 2003. Ordinance No. 020909-02 was approved adopting the Capital Budget as amended below on Mayor Pro Tern Goodman's motion, Council Member Thomas1 second on a 7-0 vote. • Amend the Parks and Recreation Department Proposed Capital Budget by creating a new project known as Metz Recreation Center Expansion and appropriating $1,000,000 for the construction of additional activity rooms. Funding will be provided through a transfer from the Austin Energy Utility. • Amend the Parks and Recreation Department Proposed Capital Budget by appropriating $4,000,000 for the Colony Park Recreation Center. Funding will be provided through a reimbursement resolution from the Destination Parks 1998 Bond Funds and/or from Certificates of Obligation. 3. Approve an ordinance fixing and levying Municipal Ad Valorem taxes for the City of Austin, Texas, for the fiscal year 2002-2003. The first reading of the ordinance fixing and levying Municipal Ad Valorem taxes at a rate of $0.4597 per $100 for the City of Austin, Texas for the fiscal year 2002-2003 and for each year thereafter until otherwise provided; directing the assessment and collection of those taxes; approving property tax exemptions for agriculture, historic property, persons with disabilities and elderly persons; and validating all prior Ad Valorem taxes valuation was approved on Council Member Slusher's motion, Council Member Alvarez' second on a 7-0 vote. 4. Approve an ordinance authorizing fees, fines, and other charges to be charged by city departments. The first reading of the ordinance was approved on Mayor Pro Tern Goodman's motion, Council Member Dunkerley's second on a 7-0 vote. MINUTES OF CITY COUNCIL MEETING 2 ' SEPTEMBER 9,2002 5. Approve an ordinance providing for the classification and positions in the classified service of the Fire Department and repeal Ordinance No. 020411-21. (Funding is included in the Fire Department Fiscal Year 2002-2003 Operating Budget.) The first reading of the ordinance was approved on Council Member Thomas' motion, Mayor Fro Tern Goodman's second on a 7-0 vote. 6. Approve an ordinance providing for the classification and positions in the classified service of the Police Department and repeal of Ordinance No. 020516-22. (Funding for the requested change is available within the Proposed Fiscal Year 2002-2003 Operating Budget.) The first reading of the ordinance was approved on Council Member Slusher's motion, Council Member Thomas' second on a 7-0 vote. 8. Approve a resolution for the Austin Convention and Visitors Bureau (ACVB) Marketing Plan, the proposed budget in the amount of $5,591,558 and set the contract payment from the City of Austin at $4,557,360 for the fiscal year beginning October 1, 2002 and ending September 30, 2003 for the ACVB and direct that the approved documents be filed with the City Clerk's office as required by the Texas Tax Code. (Funding in the amount of $4,557,360 is available in the 2002-2003 proposed operating budget for the Tourism and Promotion Fund.) Resolution No. 020909-08 was approved on Council Member Thomas' motion, Council Member Slusher's second on a 7-0 vote. 9. Approve a resolution to declare official intent to reimburse acquisition and construction costs in an aggregate maximum principal amount equal to approximately $41,000,000 to be paid out of the following electric utility CIP funds: 3240, 3250, 3260. Resolution No. 020909-09 was approved on Council Member Dunkerley's motion, Council Member Slusher's second on a 7-0 vote. s 10. Approve a resolution to declare official intent to reimburse the following: $41,693,000 in expenditures associated with the November 1998 General Obligation bond election ($19,918,000 for 1998 Proposition One, $17,143,000 for 1998 Proposition Two, and $4,632,000 for 1998 Proposition Four); $15,000,000 in expenditures associated with the November 2000 General Obligation bond election ($15,000,000 for 2000 Proposition One); $18,400,000 in expenditures associated with FY 2004 Certificates of Obligation ($1,000,000 for the Convention Center Expansion Parking Garage, $9,300,000 for the Jackrabbit Run Golf Course, $4,300,000 for the Riverside Golf Course, and $3,800,000 for Walnut Creek - Crystal Brook Improvements). ($56,693,000 in General Obligation Public Improvement Bonds to be issued in August 2003 or later; $18,400,000 in non-tax-supported General Obligation Certificates of Obligation to be issued in August 2003 or later. Resolution No. 020909-10 was approved with the following amendment on Council Member Dunkerley's motion, Council Member Slusher's second on a 7-0 vote. The amendment was to increase the General Obligation Reimbursement Resolution reimbursements in the amount of $4,000,000 associated with the Colony Park Recreation Center. 11. Approve a resolution to declare official intent to reimburse acquisition and construction costs in an aggregate maximum principal amount equal to approximately $116,348,100 to be paid out of the following funds: Water CIP Funds; 3760, 3780, 3790, 3840, 3880, 3890, 3960, 4200, 4220. Wastewater CIP Funds; 4330,4340,4360,4380,4390, 4430,4440,4530,4540,4550,4570. Resolution No. 020909-11 was approved on Council Member Dunkerley's motion, Council Member Slusher's second on a 7-0 vote. 7. Approve a resolution for the 2002-2003 Contracts for Cultural Arts Services. Action on this item was deferred to September 10,2002. The motion to adjourn the meeting at 12:26 p.m. was approved on Council Member Slusher's motion, Council Member Thomas' second on a 7-0 vote. MINUTES OF CITY COUNCIL MEETING 2 SEPTEMBER 9,2002 The minutes from the budget meeting of September 9, 2002 were approved on Council Member Thomas* motion, Mayor Pro Tern Goodman's second on a 7-0 vote.